resume and cover letter same header

Your Quick Guide to Cover Letter Headings

Let’s say you just wrote the best cover letter ever conceived by any mortal being. But no matter how amazing it is, this genius creation is completely and utterly useless if after a hiring manager or recruiter reads it, they can’t reach out and invite you to an interview or find out anything more about you. And hiring managers are busy people, so you want to make that all as easy as possible by including a clear, professional cover letter heading.

Here’s what to include in a cover letter heading, answers to some common questions, a template, and three examples of what your end product should look like.

What should you include in your cover letter heading?

Your cover letter heading should always include your:

• Location : No need to include a street address. City and state alone usually does the trick nowadays. If you’re applying from out of the area (and it’s an in-person role or remote job that requires you to be in specific states, for example) you might add “Relocating to:” or whatever describes your situation so the hiring manager knows you didn’t make a mistake.
• Email address: Keep it professional and don’t use your current work email.
• Phone number: Personal cell or home number, please!

You might also include the following depending on the situation:

• Pronouns : If you’re comfortable sharing.
• LinkedIn URL: If you have a LinkedIn profile (and in most cases you should), add it to your heading so hiring managers can easily learn more about you.
• Other relevant URLs: If you have a personal website or portfolio that’s relevant to the job you’re applying to, go ahead and link it right on your resume. You can also add links to social media profiles if they’re professional and help show you’re qualified for the job.

Traditional business letter formatting dictates that you also include the name and address of the recipient in your heading. Since no one sends cover letters through the mail anymore, you typically don’t need to worry about this. However, Smith says, it “could be relevant if you’re applying to a traditional, formal company.”

Should your cover letter heading match your resume heading?

If you’re submitting your cover letter as an email attachment or uploading it to a job application, “Be sure the cover letter heading matches your resume,” Smith says. That could mean copying the same exact heading or including all the same information if you’d like. But most importantly, make sure there are no discrepancies—for example, the same phone number and email address should appear on both documents. “I’ve seen it all,” Smith says, “and it gets confusing when job seekers include multiple ways to contact them.”

Does your cover letter heading go in the header of the document?

If you’re submitting your cover letter online, chances are both it and your resume will pass through an applicant tracking system (ATS). ATSs are programs used by employers to organize candidates, and while they’re advanced, they’re not perfect. Some ATS software will drop header and footer text when displaying cover letters and resumes to hiring managers. So better to play it safe and put your cover letter header at the top of the main text of the document.

Even if you’re using identical headers between your cover letter and resume in the same document, copy and paste rather than using the header function.

What if you’re sending your cover letter in the body of an email?

If you’re sending your cover letter in the body of an email , an actual heading is unnecessary—and might lead to some confusion on the other side. Instead, Smith recommends that you use the subject line as an opportunity to include your name and the job title you’re applying for upfront, and then “include typical heading info in your email signature,” Smith says. That means sign off with your name, and add your phone number, location, pronouns, and relevant links below that.

Cover letter heading template

If you want a no frills cover letter template, you could copy and paste our template below—we won’t tell anyone. (If your cover letter is going into an email, just paste this at the end rather than the beginning.) Feel free to play with the formatting—for example, by making your name larger, combining some info onto the same lines, adjusting the spacing, or using bold, italics, and—for the links only to avoid confusion—underlines. Just don’t forget to delete any fields you’re not including.

[Full Name] [Pronouns] [City, State] [Email address] [Phone number] [Linkedin URL] | [Personal website, portfolio, or relevant social media profile url]

Cover letter heading examples

Here are a few example cover letter headings:

Thomas Chang he/him Chicago, IL [email protected] 555-555-5555 www.linkedin.com/in/tchang98

Alia Farukh Relocating to: Washington, DC [email protected] | 999-999-9999 | she/her www.linkedin.com/in/art-alia-farukh | alia.art.net

Benjamin Andrew White Phone: 111-111-1111 — Email: [email protected] — Pronouns: he/they LinkedIn: www.linkedin.com/in/benjamin-andrew-white-writer Portfolio: bennydrewwrites.com — Twitter: @bennydrew

How To Craft an Eye-Catching Cover Letter Header (Examples and Template)

In This Guide:

What is a cover letter header, cover letter header format, resume and cover letter headers: similarities and differences, cover letter header template, final thoughts.

Of all the things to worry about when applying for a new job, the header of your cover letter might not seem high on the list of your priorities. But creating a clear and organized cover letter header allows you to differentiate yourself from piles of job applicants.

An organized cover letter header shares your personal details professionally. It forces a recruiter to read on to learn more about what makes you unique.

A well-crafted header created with a custom cover letter builder can attract the attention of a hiring manager through an aesthetically pleasing font, color and design elements.

Think of it as the first impression you make with a hiring manager. You wouldn’t show up for an interview without shoes on, and you wouldn’t send a cover letter without having a header.

Ready to put your best foot forward with a well-crafted header for your cover letter?

In this article, you’ll learn:

• What a cover letter header is
• What you’ll need to include and exclude in your cover letter header
• How to properly organize your cover letter header with a template

If you want to create a cover letter that leaves a distinct impression, Enhancv has over 500 examples of professional cover letters to draw inspiration from.

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Your cover letter tells a story about you: your triumphs and successes in your career, what makes you the best candidate for the role, and how you can add more than just technical skills to a company.

It should be short and sweet, getting straight to the point about who you are and why you will contribute substantially to the company.

In the same way, a header for your cover letter gets to the point by sharing important details about yourself. Your header is the place where you share your contact information with your hiring manager, while also informing them of the date that you wrote the cover letter.

Your header can also show that you’ve gone above and beyond expectations by addressing the letter to a specific person from the company you are applying to. If you’re able to find the name of the hiring manager and their position within the company, this will create a more personalized  header.

A header for a cover letter typically sits in the top upper left corner of your cover letter. However, you can also include the whole header portion of the top of your page with a customized cover letter header.

There are three distinct sections for the cover letter header format: your personal information, the date of writing, and contact information of the hiring manager.

Let’s dive into what you should include in your header:

1. Include your personal Information

• Your first and last name
• Phone number
• Email address

2. Date of Writing

Next, skip a line and include the date that you’re writing the letter. Include the full name of the month, followed by the day and year of the day that you’re writing your cover letter.

It’s going to look something like this:

April 18, 2022

You may also want to include the city that you’re writing the letter in at the beginning of the date:

Chicago, April 18, 2022

3. Hiring manager’s name

Skip another line and include the hiring manager’s information. Finding the hiring manager’s information can be difficult, but don’t worry, you can usually find it on a job application. If you’re applying to a company without a job application, just search through a company’s “about us” page, or look through the company’s LinkedIn page.

There are three things that you should include:

• The hiring manager’s name
• Their position
• The name of the company

If you can’t find one, don’t sweat it too much. Just skip this information, and address it to “hiring manager”.

Optional things to include

There are other optional things that you can add to your header which help to personalize it. Here is some other personal information that you can include in your header:

• Your professional social media profiles: This includes sites like LinkedIn, GitHub, or Medium, but would exclude personal social media sites.
• Your personal website
• A professional portfolio
• Your address or the city where you live: This used to be common when you were mailing your cover letter and resume to a hiring manager, but is no longer necessary when sending a cover letter in an email.
• The title of the position you have at your current workplace
• The title for the job posting or the reference number: You can find the title for the job posting on any job description, and you can place it right after the date to help clarify the position you’ll be applying to.

Things to exclude from your cover letter heading

Your resume and cover letter are the best places to share about your skills and abilities, but try to keep them professional. Exclude really personal information, and try to avoid giving more than one phone number, as this can frustrate the hiring manager.

A cover letter header and a resume header are similar in format. They both share personal information, like your name, phone number, and email address. You may also want to format them similarly, with the same font, color and design elements being used for both.

According to a recent study, the average recruiter takes 7.4 seconds to scan each resume and cover letter that crosses their desk. One of the first things that a recruiter looks for is whether the header of the cover letter matches the resume’s header. A simple mistake, like having mismatched headers, can cause your resume to be tossed out.

The major difference between the two is that you write a cover letter with a specific person in mind: the hiring manager.

Like any formal letter, both the sender’s name (the job applicant) and the receiver’s name (the hiring manager) should be found on the cover letter.

A resume header simply includes your own personal information, but it can also be a great place to put springboard links, hyperlinks that lead to a personal website or portfolio. In our digital age, most recruiters view applicants’ resumes online, and having some handy hyperlinks available can point them in the right direction.

If you’d like to learn more about how to upgrade your resume’s header, check out Perfecting Your Resume Header so You Get Noticed.

Crafting your own cover letter header template doesn’t have to be difficult. Here’s an easy-to-use example of a cover letter header for your use:

Dwayne J. Nicole

312-456-5555

[email protected]

Linkedin.com/in/dwayne-nicole

Bryanna Bartlett

Human Resource Director

Northern Electric, Inc.

450 Pullman Road

Chicago, Illinois

Cover letter headers help to share your personal details with a hiring manager, and what you choose to include in them can share a lot about you. Consider these key points we discussed in this article when you’re writing your header:

• Include personal information (name, phone number, and email address).
• Insert the date that you wrote the letter.
• Address the cover letter header to the hiring manager, and include their position in the company.
• Resume and cover letter headers are similar, but have some distinct differences.
• Diligently check to make sure all information is correct on the cover letter header, and that it matches your resume header.

When you’re applying for a new job, you want to do everything in your power to create a perfect first impression.

You can do this easily with a perfectly crafted cover letter, and you don’t have to do this alone.

At Enhancv, you’ll be able to find a lot of resources to help you craft the perfect cover letter. We have over 500 sample cover letters for you to draw information from to make your own.

Also, you can find a lot of information on the Cover Letter Help blog, which can give you all sorts of top-quality articles, like the Cover Letter Checklist, which is everything that you need to write a cover letter that sets you apart from other applicants.If you’d like to streamline the resume and cover letter building process, use the Cover Letter and Resume builder .

• Cover Letter Guides

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How to Write a Cover Letter [Full Guide & Examples for 2024]

After weeks of heavy job searching, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send in your application and call it a day, you remember that you need to write a cover letter too.

So now, you’re stuck staring at a blank page, wondering where to start...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think. 

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

We're going to cover:

What Is a Cover Letter?

• How to Write the Perfect Cover Letter, Step by Step
• 15+ Job-Winning Cover Letter Examples

Let’s get started.

A cover letter is a document that you submit as part of your job application, alongside your resume or CV.

The purpose of a cover letter is to introduce you and briefly summarize your professional background. On average, it should be around 250 to 400 words long .

A good cover letter is supposed to impress the hiring manager and convince them you’re worth interviewing as a candidate.

So, how can your cover letter achieve this?

First of all, it should complement your resume, not copy it. Your cover letter is your chance to elaborate on important achievements, skills, or anything else that your resume doesn’t give you the space to cover. 

For example, if you have an employment gap on your resume, the cover letter is a great place to explain why it happened and how it helped you grow as a person. 

If this is your first time writing a cover letter, writing about yourself might seem complicated. But don’t worry—you don’t need to be super creative or even a good writer .

All you have to do is follow this tried and tested cover letter structure:

• Header. Add all the necessary contact information at the top of your cover letter.
• Formal greeting. Choose an appropriate way to greet your target audience.
• Introduction. Introduce yourself in the opening paragraph and explain your interest in the role.
• Body. Elaborate on why you’re the best candidate for the job and a good match for the company. Focus on “selling” your skills, achievements, and relevant professional experiences.
• Conclusion. Summarize your key points and wrap it up professionally.

Now, let’s take a look at an example of a cover letter that follows our structure perfectly:

New to cover letter writing? Give our cover letter video a watch before diving into the article!

When Should You Write a Cover Letter?

You should always include a cover letter in your job application, even if the hiring manager never reads it. Submitting a cover letter is as important as submitting a resume if you want to look like a serious candidate.

If the employer requests a cover letter as part of the screening process, not sending one is a huge red flag and will probably get your application tossed into the “no” pile immediately.

On the other hand, if the job advertisement doesn’t require a cover letter from the candidates, adding one shows you went the extra mile.

Putting in the effort to write a cover letter can set you apart from other candidates with similar professional experience and skills, and it could even sway the hiring manager to call you for an interview if you do it right.

Need to write a letter to help get you into a good school or volunteer program? Check out our guide to learn how to write a motivation letter !

How to Write the Perfect Cover Letter

Now that you know what a cover letter is, it’s time to learn how to write one!

We’ll go through the process in detail, step by step.

#1. Choose the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, stylish template?

Just choose one of our hand-picked cover letter templates , and you’ll be all set in no time!

As a bonus, our intuitive AI will even give you suggestions on how to improve your cover letter as you write it. You’ll have the perfect cover letter done in minutes!

#2. Put Contact Information in the Header

As with a resume, it’s important to start your cover letter with your contact details at the top. These should be in your cover letter’s header, separated neatly from the bulk of your text.

Here, you want to include all the essential contact information , including:

• Full Name. Your first and last name should stand out at the top.
• Job Title. Match the professional title underneath your name to the exact job title of the position you’re applying for. Hiring managers often hire for several roles at once, so giving them this cue about what role you’re after helps things go smoother.
• Email Address. Always use a professional and easy-to-spell email address. Ideally, it should combine your first and last names.
• Phone Number. Add a number where the hiring manager can easily reach you.
• Location. Add your city and state/country, no need for more details.
• Relevant Links (optional). You can add links to websites or social media profiles that are relevant to your field. Examples include a LinkedIn profile , Github, or an online portfolio.

Then it’s time to add the recipient’s contact details, such as:

• Hiring Manager's Name. If you can find the name of the hiring manager, add it.
• Hiring Manager's Title. While there’s no harm in writing “hiring manager,” if they’re the head of the department, we recommend you use that title accordingly.
• Company Name. Make sure to write the name of the company you're applying to.
• Location. The city and state/country are usually enough information here, too.
• Date of Writing (Optional). You can include the date you wrote your cover letter for an extra professional touch.

#3. Address the Hiring Manager

Once you’ve properly listed all the contact information, it’s time to start writing the content of the cover letter.

The first thing you need to do here is to address your cover letter directly to the hiring manager.

In fact, you want to address the hiring manager personally .

Forget the old “Dear Sir or Madam” or the impersonal “To Whom It May Concern.” You want to give your future boss a good impression and show them that you did your research before sending in your application.

No one wants to hire a job seeker who just spams 20+ companies and hopes something sticks with their generic approach

So, how do you find out who’s the hiring manager?

First, check the job ad. The hiring manager’s name might be listed somewhere in it.

If that doesn’t work, check the company’s LinkedIn page. You just need to look up the head of the relevant department you’re applying to, and you’re all set.

For example, if you’re applying for the position of Communication Specialist at Novorésumé. The hiring manager is probably the Head of Communications or the Chief Communications Officer.

Here’s what you should look for on LinkedIn:

And there you go! You have your hiring manager.

But let’s say you’re applying for a position as a server . In that case, you’d be looking for the “restaurant manager” or “food and beverage manager.”

If the results don’t come up with anything, try checking out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Make sure to address them as Mr. or Ms., followed by their last name. If you’re not sure about their gender or marital status, you can just stick to their full name, like so:

• Dear Mr. Kurtuy,
• Dear Andrei Kurtuy,

But what if you still can’t find the hiring manager’s name, no matter where you look?

No worries. You can direct your cover letter to the company, department, or team as a whole, or just skip the hiring manager’s name.

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• Dear [Department] Team
• Dear [Company Name]

Are you applying for a research position? Learn how to write an academic personal statement .

#4. Write an Eye-Catching Introduction

First impressions matter, especially when it comes to your job search.

Hiring managers get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The biggest problem with most opening paragraphs is that they’re usually extremely generic. Here’s an example:

• My name is Jonathan, and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a Sales Manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say anything except the fact that you’ve worked the job before.

And do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start with some of your top achievements to grab the reader’s attention. And to get the point across, the achievements should be as relevant as possible to the position.

Your opening paragraph should also show the hiring manager a bit about why you want this specific job. For example, mention how the job relates to your plans for the future or how it can help you grow professionally. This will show the hiring manager that you’re not just applying left and right—you’re actually enthusiastic about getting this particular role.

Now, let’s make our previous example shine:

Dear Mr. Smith,

My name’s Michael, and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked as a Sales Representative with Company X, another fin-tech company , for 3+ years, where I generated an average of $30,000+ in sales per month and beat the KPIs by around 40%. I believe that my previous industry experience, passion for finance , and excellence in sales make me the right candidate for the job.

The second candidate starts with what they can do for the company in the future and immediately lists an impressive and relevant achievement. Since they’re experienced in the same industry and interested in finance, the hiring manager can see they’re not just a random applicant.

From this introduction, it’s safe to say that the hiring manager would read the rest of this candidate’s cover letter.

#5. Use the Cover Letter Body for Details

The next part of your cover letter is where you can go into detail about what sets you apart as a qualified candidate for the job.

The main thing you need to remember here is that you shouldn’t make it all about yourself . Your cover letter is supposed to show the hiring manager how you relate to the job and the company you’re applying to.

No matter how cool you make yourself sound in your cover letter, if you don’t tailor it to match what the hiring manager is looking for, you’re not getting an interview.

To get this right, use the job ad as a reference when writing your cover letter. Make sure to highlight skills and achievements that match the job requirements, and you’re good to go.

Since this part of your cover letter is by far the longest, you should split it into at least two paragraphs.

Here’s what each paragraph should cover:

Explain Why You’re the Perfect Candidate for the Role

Before you can show the hiring manager that you’re exactly what they’ve been looking for, you need to know what it is they’re looking for.

Start by doing a bit of research. Learn what the most important skills and responsibilities of the role are according to the job ad, and focus on any relevant experience you have that matches them.

For example, if you’re applying for the position of a Facebook Advertiser. The top requirements on the job ad are:

• Experience managing a Facebook ad budget of $10,000+ / month
• Some skills in advertising on other platforms (Google Search + Twitter)
• Excellent copywriting skills

So, in the body of your cover letter, you need to show how you meet these requirements. Here’s an example of what that can look like:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $40,000+ . As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. I created the ad copy and images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

Our example addresses all the necessary requirements and shows off the candidate’s relevant skills.

Are you a student applying for your first internship? Learn how to write an internship cover letter with our dedicated guide.

Explain Why You’re a Good Fit for the Company

As skilled and experienced as you may be, that’s not all the hiring manager is looking for.

They also want someone who’s a good fit for their company and who actually wants to work there.

Employees who don’t fit in with the company culture are likely to quit sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary , so hiring managers vet candidates very carefully to avoid this scenario.

So, you have to convince the hiring manager that you’re passionate about working with them.

Start by doing some research about the company. You want to know things like:

• What’s the company’s business model?
• What’s the company’s product or service? Have you used it?
• What’s the company’s culture like?

Chances are, you’ll find all the information you need either on the company website or on job-search websites like Jobscan or Glassdoor.

Then, pick your favorite thing about the company and talk about it in your cover letter.

But don’t just describe the company in its own words just to flatter them. Be super specific—the hiring manager can see through any fluff.

For example, if you’re passionate about their product and you like the company’s culture of innovation and independent work model, you can write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features, such as Made-Up-Feature #1 and Made-Up-Feature #2, were real game changers for the device.

I really admire how Company XYZ strives for excellence in all its product lines, creating market-leading tech. As someone who thrives in a self-driven environment, I truly believe that I’ll be a great match for your Product Design team.

So, make sure to do your fair share of research and come up with good reasons why you're applying to that specific company.

Is the company you want to work for not hiring at the moment? Check out our guide to writing a letter of interest .

#6. Wrap It Up and Sign It

Finally, it’s time to conclude your cover letter.

In the final paragraph, you want to:

• Wrap up any points you couldn't make in the previous paragraphs. Do you have anything left to say? If there’s any other information that could help the hiring manager make their decision, mention it here. If not, just recap your key selling points so far, such as key skills and expertise.
• Express gratitude. Politely thanking the hiring manager for their time is always a good idea.
• Finish the cover letter with a call to action. The very last sentence in your cover letter should be a call to action. This means you should ask the hiring manager to do something, like call you and discuss your application or arrange an interview.
• Remember to sign your cover letter. Just add a formal closing line and sign your name at the bottom.

Here’s an example of how to end your cover letter :

I hope to help Company X make the most of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your Facebook marketing goals. Please don’t hesitate to reach out to me at the provided email address or phone number so that we may arrange an interview.

Thank you for your consideration,

Alice Richards

Feel free to use one of these other popular closing lines for your cover letter:

• Best Regards,
• Kind Regards,

Cover Letter Writing Checklist

Once you’re done with your cover letter, it’s time to check if it meets all industry requirements. 

Give our handy cover letter writing checklist a look to make sure:

Does your cover letter heading include all essential information?

• Professional Email
• Phone Number
• Relevant Links

Do you address the right person? 

• The hiring manager in the company
• Your future direct supervisor
• The company/department in general

Does your introductory paragraph grab the reader's attention?

• Did you mention some of your top achievements?
• Did you use numbers and facts to back up your experience?
• Did you convey enthusiasm for the specific role?

Do you show that you’re the right candidate for the job?

• Did you identify the core requirements for the role?
• Did you show how your experiences helped you fit the requirements perfectly?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

• Did you identify the top 3 things that you like about the company?
• Did you avoid generic reasons for explaining your interest in the company?

Did you conclude your cover letter properly?

• Did you recap your key selling points in the conclusion?
• Did you end your cover letter with a call to action?
• Did you use the right formal closing line and sign your name?

15 Cover Letter Tips

Now you’re all set to write your cover letter! 

Before you start typing, here are some cover letter tips to help take your cover letter to the next level:

• Customize Your Cover Letter for Each Job. Make sure your cover letter is tailored to the job you're applying for. This shows you're not just sending generic applications left and right, and it tells the hiring manager you’re the right person for the job.
• Showcase Your Skills. Talk about how your skills meet the company’s needs. And while your hard skills should be front and center, you shouldn’t underestimate your soft skills in your cover letter either.
• Avoid Fluff. Don’t make any generic statements you can’t back up. The hiring manager can tell when you’re just throwing words around, and it doesn’t make your cover letter look good.
• Use Specific Examples. Instead of saying you're great at something, give an actual example to back up your claim. Any data you can provide makes you sound more credible, so quantify your achievements. For example, give numbers such as percentages related to your performance and the timeframe it took to accomplish certain achievements.
• Research the Company. Always take time to learn about the company you're applying to. Make sure to mention something about them in your cover letter to show the hiring manager that you're interested.
• Follow the Application Instructions. If the job posting asks for something specific in your cover letter or requires a certain format, make sure you include it. Not following instructions can come off as unattentive or signal to the hiring manager that you’re not taking the job seriously.
• Use the Right Template and Format. Choose the right cover letter format and adapt your cover letter’s look to the industry you’re applying for. For example, if you’re aiming for a job in Law or Finance, you should go for a cleaner, more professional look. But if you’re applying for a field that values innovation, like IT or Design, you have more room for creativity.
• Express Your Enthusiasm. Let the hiring manager know why you're excited about the job. Your passion for the specific role or the field in general can be a big selling point, and show them that you’re genuinely interested, not just applying left and right.
• Address Any Gaps. If there are any employment gaps in your resume , your cover letter is a great place to mention why. Your resume doesn’t give you enough space to elaborate on an employment gap, so addressing it here can set hiring managers at ease—life happens, and employers understand.
• Avoid Quirky Emails. Your email address should be presentable. It’s hard for a hiring manager to take you seriously if your email address is “[email protected].” Just use a [email protected] format.
• Check Your Contact Information. Typos in your email address or phone number can mean a missed opportunity. Double-check these before sending your application.
• Mention if You Want to Relocate. If you’re looking for a job that lets you move somewhere else, specify this in your cover letter.
• Keep It Brief. You want to keep your cover letter short and sweet. Hiring managers don’t have time to read a novel, so if you go over one page, they simply won’t read it at all.
• Use a Professional Tone. Even though a conversational tone isn’t a bad thing, remember that it's still a formal document. Show professionalism in your cover letter by keeping slang, jargon, and emojis out of it.
• Proofread Carefully. Typos and grammar mistakes are a huge deal-breaker. Use a tool like Grammarly or QuillBot to double-check your spelling and grammar, or even get a friend to check it for you.

15+ Cover Letter Examples

Need some inspiration? Check out some perfect cover letter examples for different experience levels and various professions.

5+ Cover Letter Examples by Experience

#1. college student cover letter example.

Check out our full guide to writing a college student cover letter here.

#2. Middle Management Cover Letter Example

Check out our full guide to writing a project manager cover letter here.

#3. Team Leader Cover Letter Example

Check out our full guide to writing a team leader cover letter here.

#4. Career Change Cover Letter Example

Check out our full guide to a career change resume and cover letter here.

#5. Management Cover Letter Example

Check out our full guide to writing a management cover letter here.

#6. Senior Executive Cover Letter Example

Check out our full guide to writing an executive resume here.

9+ Cover Letter Examples by Profession

#1. it cover letter example.

Check out our full guide to writing an IT cover letter here.

#2. Consultant Cover Letter Example

Check out our full guide to writing a consultant cover letter here.

#3. Human Resources Cover Letter

Check out our full guide to writing a human resources cover letter here.

#4. Business Cover Letter Example

Check out our full guide to writing a business cover letter here.

#5. Sales Cover Letter Example

Check out our full guide to writing a sales cover letter here.

#6. Social Worker Cover Letter

Check out our full guide to writing a social worker cover letter here.

#7. Lawyer Cover Letter

Check out our full guide to writing a lawyer cover letter here.

#8. Administrative Assistant Cover Letter

Check out our full guide to writing an administrative assistant cover letter here.

#9. Engineering Cover Letter Example

Check out our full guide to writing an engineer cover letter here.

#10. Receptionist Cover Letter Example

Check out our full guide to writing a receptionist cover letter here.

Need more inspiration? Check out these cover letter examples to learn what makes them stand out.

Plug & Play Cover Letter Template

Not sure how to start your cover letter? Don’t worry!

Just copy and paste our free cover letter template into the cover letter builder, and swap out the blanks for your details.

[Your Full Name]

[Your Profession]

[Your Phone Number]

[Your Email Address]

[Your Location]

[Your LinkedIn Profile URL (optional)]

[Your Personal Website URL (optional)]

[Recipient's Name, e.g., Jane Doe],

[Recipient's Position, e.g., Hiring Manager]

[Company Name, e.g., ABC Corporation]

[Company Address]

[City, State/Country]

Dear [Recipient's Name],

As a seasoned [Your Profession] with [Number of Years of Experience] years of industry experience, I am eager to express my interest in the [Job Title] position at [Company Name]. With my experience in [Your Industry/Sector] and the successes I've achieved throughout my education and career, I believe I can bring unique value and creativity to your team.

In my current role as [Your Current Job Title], I've taken the lead on more than [Number of Projects/Assignments] projects, some valued up to $[Highest Project Value]. I pride myself on consistently exceeding client expectations and have successfully [Mention a Key Achievement] in just a [Amount of Time] through [Skill] and [Skill].

I've collaborated with various professionals, such as [List Roles], ensuring that all [projects/tasks] meet [relevant standards or objectives]. This hands-on experience, coupled with my dedication to understanding each [client's/customer's] vision, has equipped me to navigate and deliver on complex projects.

My key strengths include:

• Improving [Achievement] by [%] over [Amount of Time] which resulted in [Quantified Result].
• Optimizing [Work Process/Responsibility] which saved [Previous Employer] [Amount of Time/Budget/Other Metric] over [Weeks/Months/Years]
• Spearheading team of [Number of People] to [Task] and achieving [Quantified Result].

Alongside this letter, I've attached my resume. My educational background, a [Your Degree] with a concentration in [Your Specialization], complements the practical skills that I'm particularly eager to share with [Company Name].

I'm excited about the possibility of contributing to [Something Notable About the Company or Its Mission]. I'd be grateful for the chance to delve deeper into how my expertise aligns with your needs.

Thank you for considering my application, and I look forward to hearing from you soon.

The Heart of Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application falls through.

After all, your cover letter is meant to complement your resume. Imagine going through all this effort to leave an amazing first impression in your cover letter, only for the hiring manager to never read it because your resume was mediocre.

But don’t worry; we’ve got you covered here, too.

Check out our dedicated guide on how to make a resume and learn everything you need to know to land your dream job!

Just pick one of our resume templates and start writing your own job-winning resume.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

• A cover letter is a 250 - 400 word document that’s meant to convince the hiring manager that you’re the best candidate for the job.
• Your job application should always include a cover letter alongside your resume.
• To grab the hiring manager’s attention, write a strong opening paragraph. Mention who you are, why you’re applying, and a standout achievement to pique their interest.
• Your cover letter should focus on why you’re the perfect candidate for the job and why you’re passionate about working in this specific company.
• Use the body of your cover letter to provide details on your skills, achievements, and qualifications, as well as make sure to convey your enthusiasm throughout your whole cover letter.
• Recap your key selling points towards the end of your cover letter, and end it with a formal closing line and your full name signed underneath.

At Novorésumé, we’re committed to helping you get the job you deserve every step of the way! 

Follow our career blog for more valuable advice, or check out some of our top guides, such as:

• How to Make a Resume in 2024 | Beginner's Guide
• How to Write a CV (Curriculum Vitae) in 2024 [31+ Examples]
• 35+ Job Interview Questions and Answers [Full List]

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• Career Blog

Should a Cover Letter Have a Header in 2024?

Cover letters have always been an important document in any job application. Even in today’s digital age, where job applications are submitted online, cover letters remain to be a crucial part of every job seeker’s toolkit. A cover letter introduces you to the hiring manager, highlights your qualifications and experience, and demonstrates your enthusiasm for the job.

The purpose of this article is to explore the question – Should a Cover Letter Have a Header? A header is a short text that includes your name, contact information and the date, placed at the top of the cover letter.

This article will provide a brief overview of the topic and demonstrate why having a header is important, and its various benefits. It will also discuss some common mistakes people make when it comes to headers and offer expert advice on how to craft the perfect header for your cover letter.

The article will delve into the key components of a header and how they contribute to making your cover letter stand out among other candidates. We will explore the impact of headers on the hiring manager’s perception of your application and provide insights into what you should include in your header.

In addition, the article will touch upon the different types of headers you can use, their styles and formats. It will also provide handy tips on what to avoid when creating a header and what mistakes to look out for while creating one.

All in all, this article aims to provide you with all the information you need related to headers and their relevance to your cover letter. By the end of this article, you will have a clear understanding of whether you should include a header or not, and what elements to include in the header to optimize your chances of getting hired.

What is a Cover Letter?

A cover letter is a professional document that accompanies a job application, typically in response to a job opening. It provides a brief overview of the applicant’s qualifications, experience, and interest in the job, and serves as an introduction to the accompanying resume or CV.

How Cover Letters Differ From Resumes/CVs

While resumes and CVs focus on the applicant’s work experience and accomplishments, cover letters provide an opportunity for the applicant to showcase their personality, explain any gaps or discrepancies in their work history, and express why they believe they are a good fit for the position. Whereas a resume or CV may simply list the applicant’s education, work experience, and skills, a cover letter can provide additional context and highlight specific achievements or abilities relevant to the job.

Importance of Cover Letters in the Job Application Process

Although not all employers require a cover letter, submitting one can significantly improve the chances of being invited to an interview. A well-written cover letter shows that the applicant has taken the time to research the company and position and is genuinely interested in the job, making them stand out from other applicants who may be submitting a generic resume or CV. Additionally, a cover letter allows the applicant to make a personal connection with the hiring manager and demonstrate their communication skills in a professional setting.

A cover letter is a crucial component of a job application that allows applicants to showcase their personality, explain gaps in their experience, and express their interest and qualifications for the position. While not always required, submitting a well-crafted cover letter can greatly improve an applicant’s chances of being invited to an interview and ultimately landing the job.

What is a Header?

A header is a section of a cover letter that appears at the top of the document. It includes specific information that identifies the applicant and the purpose of the letter. In general, a header consists of contact information, such as name, address, email, and phone number, along with other relevant details that support the job application.

The primary purpose of a header in a cover letter is to make a good first impression and to demonstrate a professional and organized presentation. A well-formatted header can catch the attention of the potential employer and provide a positive impression even before they start reading the content of the letter.

When creating a header, there are several types of information that applicants should consider including. The most important are personal and professional contact information, which can help employers reach out to applicants for follow-up interviews or hiring decisions. Other details that can be included in a header are job titles, LinkedIn profiles, social media handles, and website links.

In addition to these details, the header can also contain the date, job title, and the name of the employer or hiring manager. This information can demonstrate a genuine interest in the specific job and show commitment to the application process.

Including a header in a cover letter is an essential part of the job application process. A well-crafted header can showcase an applicant’s professionalism, attention to detail and assist in creating a positive first impression. It is important to ensure that the information in the header is accurate and presented clearly to avoid confusion and help the reader better understand the applicant’s qualifications.

Pros of Using a Header in a Cover Letter

If you’re wondering whether or not to include a header in your cover letter, the answer is yes – and here are a few of the reasons why:

Establishes Professional Identity

Your cover letter is your first opportunity to make an impression on a potential employer. By including a header at the top of the page, you’re immediately setting the tone for a professional document. This can include your name, contact information, and even a professional title or tagline if appropriate. By establishing your professional identity up front, you’re making it clear that you take the job search seriously and are committed to presenting yourself in the best possible light.

Makes it Easier to Identify the Document

When a hiring manager is sifting through dozens or even hundreds of cover letters at once, anything that can make the process easier is helpful. By including a header, you’re making it easier for the reader to quickly identify your cover letter amongst a sea of other documents. This can be especially helpful if you’re submitting your application via email, where it can be easy for attachments to get lost or misplaced.

Makes the Document More Visually Appealing

Let’s face it – plain, unformatted text can be hard on the eyes. A well-designed header can break up the monotony of a page and make the entire document more visually appealing. This can be especially helpful if you’re applying for a job that values creativity and design skills. By taking the time to create a visually appealing header, you’re showing your prospective employer that you have some design chops and can create eye-catching documents.

Shows Attention to Detail and Professionalism

Finally, including a header in your cover letter shows that you pay attention to the little details – and that you’re serious about presenting yourself in a professional manner. By taking the initiative to design a header that stands out, you’re demonstrating that you’re a detail-oriented individual with a keen eye for presentation. In an age where attention to detail is increasingly important, this can be a valuable trait for any job applicant to possess.

There are many benefits to including a header in your cover letter. By establishing your professional identity, making the document easier to identify, creating a more visually appealing document, and demonstrating your attention to detail and professionalism, you’re setting yourself up for success when applying for jobs. Don’t underestimate the power of a well-designed header – it could be just what you need to catch a hiring manager’s eye and land that dream job!

Cons of Using a Header in a Cover Letter

When it comes to using a header in a cover letter, there are several potential drawbacks to consider. These cons include:

Not necessary if the cover letter is submitted electronically:  In the digital age, many job applications are submitted online. In these cases, a header may not be necessary, since the company will likely have your name and contact information on file already.

Limits space for the rest of the cover letter:  Headers can take up valuable real estate on a cover letter. If you’re struggling to fit everything you want to say into a single page, a header may not be worth the trade-off.

Might not be preferred by certain employers:  Some hiring managers and recruiters may have specific preferences for cover letter formatting. If you’re applying to a company that has strict guidelines for cover letters, a header may not be an option. Additionally, some companies may simply prefer a more traditional, simple format with no header.

While headers may have some benefits, it’s important to weigh the potential downsides as well. Consider your industry norms, the company’s expectations, and your own personal style and preferences when making a decision about whether or not to include a header in your cover letter.

Tips for Creating a Header in a Cover Letter

Having a well-designed header in your cover letter can make all the difference in capturing the attention of a potential employer. Whether you’re applying for your dream job or just trying to update your resume, here are some tips to help you create an effective header:

Choose an Appropriate Font and Font Size

First and foremost, it’s important to select a font that is easy to read and professional-looking. Aim for a font that is common across different platforms, such as Arial or Times New Roman. As for the font size, it’s important to make it large enough to be read comfortably, but not so large that it takes up too much space on the page. A good rule of thumb is to use a font size between 10 and 12 points.

Layout and Positioning of Header Elements

The layout and positioning of your header elements can also make a big difference in the overall design of your cover letter. Your name should be the most prominent element, followed by your contact information such as your phone number, email address, and current city and state. You could also include your LinkedIn profile, website, or portfolio URL.

What Information to Include in a Header

In addition to your name and contact information, you may also choose to include a title or brief description of your skills and experience. This can help to highlight your strengths and differentiate you from other job candidates.

It’s vital to make sure that your header is easy to scan, with clear headings and condensed information that’s easy to follow. Keep your wording concise and avoid adding too much information that isn’t relevant to the job.

A well-designed header is an essential component of a successful cover letter. By following these tips and keeping it simple, you can capture the attention of potential employers and increase the chances of landing your dream job.

Examples of Cover Letter Headers

When it comes to creating a cover letter, there is no one-size-fits-all approach. One element to consider is the header, as it sets the tone for your introduction. Here are three examples of cover letter headers to help you decide which style suits your application best.

Example #1: Traditional Header

The traditional header includes your name, address, and contact details on the top right side of the page. The employer’s name, position, and company details follow on the left side, followed by the date. This style is straightforward and professional, making it a safe choice for formal positions.

Example #2: Modern Header

A modern header combines a bold font with a minimalist design. Your name and contact information are on the top left side of the page, while the recipient’s information is on the right. This style is suitable for creative industries, as it shows your design skills and attention to detail.

Example #3: Header with a Logo

If you want to stand out from the crowd, a header with a logo can do the job. This header includes your name, contact information, and a company logo. The recipient’s information follows below, with the date on the right. This style is ideal for graphic designers or marketers, as it showcases your brand identity and creativity.

The header is an essential element of your cover letter that reflects your personality, professionalism, and design skills. Choose a header that aligns with the company’s culture and the position you are applying for, and you will increase your chances of standing out.

Should the Header Match Your Resume?

Consistency is key when it comes to job application documents. Employers and recruiters receive a large volume of resumes and cover letters, so making sure that your application is consistent and easy to read is crucial.

One aspect of consistency to consider is matching the header on both your resume and cover letter. This means using the same name, contact information, and formatting on both documents.

Advantages of Matching the Header

One advantage of matching the header is that it makes your application look more professional and put-together. It shows that you have taken the time to review and edit your documents, which can make a good impression on potential employers. It also makes it easier for employers to contact you if they need to, as they can simply refer to the header on either document.

Matching the header can also help ensure that your application isn’t overlooked or lost in the shuffle. If your resume and cover letter have different headers, an employer might not realize that they belong together. This can be especially true if you’re submitting your application through an online system or via email.

Disadvantages of Matching the Header

There aren’t many disadvantages to matching the header, but it is worth considering a few things. If you have a very unique or creative header, for example, it might not translate well to both documents. In this case, you might want to use a more standard header for your resume and cover letter.

Another potential disadvantage is that if you change your contact information or formatting in the future, you’ll need to update both your resume and cover letter separately. This can be time-consuming and could lead to errors if you forget to update one or the other.

Final Thoughts

Matching the header on your resume and cover letter is a good practice to follow. It can make your application look more professional, help ensure that it isn’t overlooked, and make it easier for employers to contact you. However, it’s important to consider any unique aspects of your header and be aware of the potential for future updates. By doing so, you can create a consistent and effective job application that showcases your skills and qualifications.

Alternative Options to Using a Header in a Cover Letter

While header is the most popular option for formatting a cover letter, it is not the only choice. Here are a few alternatives to consider:

Using a footer:  Instead of placing your contact information at the top, you can include it in a footer section at the bottom of the page. This can be a neat and professional way to present your details without taking up too much space at the top.

Including information in the top left corner:  If you prefer to have your contact information in the body of the letter, you can consider placing it in the top left corner. This is a common approach for email signatures, and can also work well in a cover letter.

Adding information in the closing paragraph:  Finally, you can opt to include your contact information and other details in the closing paragraph of your cover letter. This can be a good way to tie the letter together and leave a positive impression on the hiring manager.

Keep in mind that these options may not be appropriate for every situation, and you should always consider the specific requirements of the job you are applying for. However, by exploring different formatting choices, you can create a cover letter that is both effective and professional.

How to Choose Whether to Include a Header in Your Cover Letter

One of the important decisions when writing a cover letter is whether or not to include a header. A header can add professionalism and structure to your letter, but it’s not always necessary. Here are some factors to consider when deciding whether to include a header:

Factors to Consider

Company culture.

Research the company’s culture and make sure that your letter aligns with it. Some employers may prefer a more formal approach, while others may appreciate a more personal touch.

Industry Norms

Different industries have different practices when it comes to cover letters. For example, creative fields may encourage more personalized and unique cover letters. On the other hand, more traditional industries may prefer a more standard and formal approach.

Length of Letter

If your cover letter is only one page, a header may be unnecessary and take up valuable space. However, if your letter is multiple pages, a header can help keep it organized and easy to read.

Personal Branding

Your header can also be a way to brand yourself and stand out to potential employers. Include your name, contact information, and perhaps a logo or other branding elements that represent you and your personal brand.

Potential Employer Preferences

It’s important to research the potential employer’s preferences when deciding whether to include a header in your cover letter. Some employers may explicitly request a header, while others may prefer a more minimalist approach. Look at the company’s website, job posting, and any other available resources to determine their preferences.

However, if there is no specific guidance from the employer, it’s generally safe to include a header. A header can add structure and make your cover letter look more professional.

When deciding whether to include a header in your cover letter, consider the factors mentioned above, but also take into account the preferences of the potential employer. A well-crafted header can add professionalism and structure to your letter, but it’s important to ensure that it aligns with the company culture and industry norms.

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Cover letter spacing: guidelines and examples

Cover letter spacing for printed, pdf, and email formats

Cover letter spacing for a printed or pdf document, cover letter spacing for an email message, letter document format, email format.

Cover letter spacing — it’s the invisible part of your effort to make a striking first impression in a job search . What isn’t seen on the page is pivotal to whether readers pay any attention to what they do see. The starkness of black text on white alone won’t do it. But the amount and distribution of white space can have a make-or-break impact on how your carefully crafted wording comes across.

Let’s take a closer look at why cover letter spacing is a vital formatting consideration. It should never be an afterthought, nor approached half-heartedly. Here’s what we’ll discuss:

Why is cover letter spacing important?

How can you optimize white space, simple guidelines for cover letter spacing.

• Cover letter spacing for printed or pdf documents
• Cover letter spacing in the body of an email

Cover letter spacing is important for the same reason white space is considered your best friend when designing and formatting any document. It’s about a negative element on the page  — nothing at all — having a positive impact. The absence of text naturally draws the reader’s eye to where the text appears. As a visual lure, this makes the page inviting to read. Experts contend that the uncluttered result can actually be calming.

Most of us know what “I need space” means when someone is feeling stifled, physically or psychologically. Have you ever pondered the fact that words on a page need space too? On the written page, both literally and figuratively, white space is as vital as the air that we breathe.  “White space is about letting your writing and your reader breathe,” says Writers Write blog author Mia Botha. “When your text forms a solid block it overwhelms your reader. The reader is negative about it before they even begin to read.”

The layout, design, and formatting of a document have a bearing on the amount of white space surrounding blocks of text on all sides, between lines of text, and between words or even characters. 

Adjustments to the following formatting settings will affect the spacing of cover letter text. 

• Margins — the most obvious white space areas on any document, framing the text on all outer edges of the page
• Indents — space between the margin (usually left) and text, typically to indicate a new paragraph or to format bullet points or numbered lists
• Line spacing — the separation between lines of text in a paragraph, typically single-spaced or double-spaced but can also be customized incrementally in between
• Paragraph spacing — the amount of space between paragraphs
• Text alignment — right, left, centered or justified alignment of text block edges in relation to the side margins

Here are some other ideas for adding white space to your cover letters.

• Use bullet points, or even numbered lists, in the middle section to highlight impressive achievements, in quantifiable terms if possible. Three to five listed points are ideal.
• Vary the length of your sentences by not shying away from shorter ones and breaking up longer ones.
• Break apart paragraphs so each focuses on only one point. This will add variety to the amount of white space between paragraph endings and the right margin.

Here is exactly how you can write a cover letter that will stand out from the crowd, and help you land that interview.

We’ll start with general spacing guidelines that apply to all cover letters, whether printed, submitted online as a pdf, or placed in the body of an email. Then we’ll look at differences in the guidelines for print, pdf, or email cover letters.

• Single-space your cover letter text within paragraphs or address sections.
• Skip a line in between paragraphs, before and after the salutation , and before the sign-off (e.g., Sincerely, Regards).

For our purposes in this blog, single-spaced cover letter text more accurately means not double-spaced . Often, depending on the font and word count, the single-spaced default setting may be too tight and create an imbalance of text-dense areas and white space on the page. 

Changing the line space setting to 1.5 is a commonly recommended alternative. That’s one of the preset options available using Word and Google Docs, which both enable you to customize line space settings as well.

• Do not indent the first line of paragraphs. The space between paragraphs makes that unnecessary.
• Use an easy-to-read font such as Arial, Times New Roman, Calibri, or Georgia, in a font size between 10 and 12 points. Experiment with different styles and sizes, always aiming for optimal legibility.
• Keep your cover letter short — ideally 250 to 350 words, and never more than 400 words. Following an outline of the key cover letter sections — introduction, middle paragraphs and closing — can help you stay focused and concise while still covering everything you need to say.
• Always use the left text alignment setting (sometimes called left-justified or ragged right). This creates extra white space at the right-margin end of most lines, which guides the reader’s eye from one line to the next. It also enhances your cover letter’s overall visual appeal and reader-friendliness.

The justified text alignment setting —  giving your text blocks straight edges on both left and right sides — should not be used in job application documents because it’s detrimental to legibility. Forcing all lines of text to be the same horizontal length causes erratic gaps between characters and words. This unnaturally “trapped” white space makes the text more difficult to read.

In addition to the general guidelines above, line and paragraph spacing for a printed or pdf cover letter are as follows:

• Your name, occupation, and contact information section is single-spaced.
• Skip a line before and after the date.
• The recipient’s name, title, and address section is single-spaced.
• Skip a line before and after the salutation, introduction and middle section, and closing paragraph.
• Skip three lines below the sign-off (e.g., Sincerely, Regards).*
• Your name and title are single-spaced.

* A three-line gap allows you to insert a handwritten signature on a printed hard copy of your cover letter. If the letter is being sent electronically as a pdf, you have the option of placing a scanned digital signature, but it’s not necessary or expected. If you don’t, just skip one space below the sign-off.

Eye-pleasing header adds bonus white space

A distinctive cover letter header adds a personal branding touch that sets your job application apart from the rest. And it also has built-in spacing benefits, drawing the reader’s eye to where your name, occupation, and contact information appear on the page. This is offset from your letter’s body text by white space, making the page much more inviting to read.

Cover letter margins should be consistent with the standard for business documents — one inch on all sides — which is also the default Word and Google Docs setting.

The subject line should indicate your name and the position you are applying for.

Otherwise, in the top part of your letter, there is no need for your contact information, the recipient’s name and address , or the date. The letter thus begins with the salutation.

After the sign-off, skip one space before adding your name, occupation and contact information, single-spaced. Or, you can skip two or three spaces if you opt to insert a digital signature.

Otherwise, the same general guidelines apply regarding single-spaced text components, space between paragraphs or sections, left alignment, and font legibility.

Should cover letters ever be double-spaced?

The answer to this frequently asked question is “no.” Cover letters should not be double-spaced the way many of us associate with school essays.

Cover letters are a critical part of the job application process, and yet many struggle with how to write them. The cover letter writing tips in this guide will help you move beyond amateur errors and into the realm of a job-winning professional.

Cover letter spacing examples

Below is a sample cover letter you can customize, for printing a hard copy or sending online as a pdf attachment.

Jordan Belford Flight Attendant Somewhere Drive, Chicago, IL 60643 Phone: (312) 555-5555 [email protected]

August 6, 2022

Ms. B. Speedie Go Now Airlines Thereway Road, Chicago, IL 60642

Dear Ms. Speedie,

Having clocked over 2,500 hours in both long and short-haul flights and having acquired six years of experience as a flight attendant, I’ve learned that a variety of passengers bring with them a variety of challenges. I take pride in excelling in every aspect of customer service.

In my six years at Wings, I was involved in change initiatives across pre-flight, in-flight, and post-flight customer service. From the moment passengers walk up to the check-in desk to the moment they leave the airport, they associate their experience with your airline. Ensuring their well-being, safety, and comfort at every stage is our job. I received 97% positive recognition from passenger surveys and consistently high ratings from my team.

I hold all of the relevant certifications, including the FAA Certificate of Demonstrated Proficiency. I am an advanced first aid provider and I helped lead the Wings training on emergency response. I have coordinated the in-flight and air-to-ground responses to terrorist threats, abusive passengers, and (more happily) multiple childbirths. I have passed my experience on to over 170 flight attendants and value my role as a leader in the cabin crew.

My contributions have made a broader impact on Wings, in ways I hope to replicate in the future:

• Designed a more efficient boarding protocol — speeding up procedures by 16%
• Improved customer satisfaction metrics by 12% on long-haul flights
• Updated the cabin crew first-aid manual after noticing deficiencies in advice

Putting passenger needs first is at the heart of everything that I do. The most-common passenger feedback describes me as warm-hearted, soothing, and attentive. Being professional in the air does not preclude being caring.

I would love to hear more about the Go Now Airlines culture in a potential interview.

Jordan Belford

Below is an email cover letter example you can modify as appropriate.

SUBJECT: Daniel Drake — Human Resources Director Position

Dear Ms. Fair,

I would like to convey my genuine interest in being considered for the Human Resources Director position at the Gromwell Group. During the last eight years, I have had the pleasure of serving as an HR Administrator for two of the busiest staffing firms in New York. 

My wealth of experience has instilled a unique passion for the human resources field, where I have found my strengths are most needed and best applied. I am highly skilled in overseeing HR systems, handling employee relations, and ensuring compliance with all rules and regulations. 

My research tells me that the Gromwell Group has earned the "Top Staffing Agency" award two times in the last seven years. I am not surprised, as I am well aware of the reputation Gromwell has for expending the time and effort to provide clients with high-quality services.

Is there a time we can arrange to further discuss the value I can bring to the Gromwell Group as Human Resources Director? I hope to hear from you soon about this wonderful opportunity. 

Best regards, 

Daniel Drake Human Resources Director (718) 555-5555 [email protected]

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