examples of application letter for employment

60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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1,500+ Cover Letter Examples

Explore thousands of cover letter examples across job functions, industries, experience levels, and more.

Cover Letter Samples by Job Category

Popular Cover Letter Examples

Administrative

Distinguish your application with our compelling Administrative cover letter examples. Crafted for secretaries, office managers, and administrative professionals, our samples guide you in articulating your organizational prowess and support skills, making you indispensable in the job market.

Elevate your storytelling with our Content cover letter examples. Designed for writers, editors, and content creators, these samples empower you to weave your narrative, showcasing your ability to engage and inform, positioning your application at the forefront of the content industry.

Customer Service

Transform your service experience into compelling narratives with our Customer Service cover letter examples. Tailored for service representatives and managers, these guides illustrate how to highlight your empathy, problem-solving, and customer satisfaction skills, setting you apart in the service sector.

Data & Analytics

Showcase your analytical acumen with our Data & Analytics cover letter examples. Ideal for data scientists, analysts, and engineers, our templates help you present your data-driven insights and project impact, positioning you as a key asset in a data-centric world.

Bring your design narrative to life with our Design & UX cover letter examples. Perfect for creative professionals, these samples help you articulate your design philosophy and user-centric approach, ensuring your application stands out in the creative industry.

Dev/Engineering

Illustrate your technical expertise with our Dev & Engineering cover letter examples. Designed for software developers, engineers, and IT professionals, these samples guide you in showcasing your problem-solving skills and project achievements, highlighting your contribution to tech innovations.

Inspire with your story through our Education cover letter examples. Crafted for teachers, administrators, and educational professionals, these guides help you convey your commitment to education and student success, enhancing your application in the academic community.

Secure your next financial role with our expert Finance cover letter examples. Tailored for accountants, analysts, and finance professionals, our samples guide you in underscoring your financial acumen and stewardship, elevating your application in the finance sector.

Human Resources

Build connections with our Human Resources cover letter examples. Designed for HR professionals, these guides enable you to highlight your people skills and organizational impact, ensuring your application stands out in the human resources arena.

Information Technology

Communicate your IT prowess with our Information Technology cover letter examples. Ideal for IT specialists and system administrators, these samples help you detail your technological solutions and successes, showcasing your value in the tech industry.

Use any of our Legal cover letter examples for free. Crafted for legal professionals, these samples guide you in presenting your legal knowledge and case-management skills, positioning your application as a strong contender in the legal field.

Market your skills effectively with our Marketing cover letter examples. Designed for marketing professionals, these guides help you highlight your strategic thinking and campaign successes, ensuring your application shines in the marketing industry.

Streamline your path to success with our Operations cover letter examples. Tailored for operations managers and COOs, these samples assist you in showcasing your efficiency and operational achievements, driving your application forward in the operations sector.

Launch your career forward with our Product cover letter examples. Perfect for product managers and strategists, these samples guide you in detailing your vision and product success stories, making your application compelling in the product management field.

Project Management

Lead with confidence using our Project Management cover letter examples. Designed for project leaders and coordinators, these guides help you articulate your project successes and leadership skills, positioning you as an effective project manager.

Drive your sales career forward with our Sales cover letter examples. Tailored for sales professionals, these samples help you highlight your revenue-driving achievements and customer relationship skills, ensuring your application stands out in the sales industry.

Stand out in your unique field with our professional cover letter examples. Designed for emerging roles and unique professions, these guides help you articulate your distinct skills and experiences, ensuring your application catches attention in any industry.

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Frequently Asked Questions

Absolutely. Customizing your cover letter for each job application is crucial as it allows you to specifically address the company's needs and how your skills align with the role. This demonstrates your genuine interest in the position and enhances your chances of catching the employer's attention. Refer to our varied cover letter examples to understand how to tailor your message for different job applications effectively.

A well-crafted cover letter should include: An introduction : Mention the job you’re applying for and a brief personal introduction. Body paragraphs : Explain your qualifications, experiences, and why you’re a good fit for the role. A closing statement : Conclude with a call to action, such as requesting an interview. Each of our cover letter samples incorporates these elements, ensuring you reference a correctly structured example.

To create an impactful cover letter, follow these steps: 1. Research the company and role to tailor your letter. 2. Start with a strong introduction that captures attention. 3. In the body, detail your relevant experience and skills. 4. Conclude with a strong closing statement and call to action. 5. Proofread for any errors. Our cover letter examples follow this structure to help you build an effective letter for any job application.

Tailoring your cover letter involves connecting your experiences and skills directly with the job's requirements. Refer to the job description, using similar language and highlighting how your background makes you a perfect fit. This customization shows the employer that you’ve researched the company and understand the role's needs. Use our cover letter samples as a blueprint for how to align your letter with specific job criteria.

Your cover letter should typically be no longer than one page. Aim to concisely cover all relevant points within three to four paragraphs. This ensures your letter is impactful without being overwhelming. Following the length and format of our cover letter examples can guide you in creating a concise yet comprehensive letter tailored to your application.

A great cover letter is personalized, concise, and clear. It showcases your relevant experiences, aligns with the company’s goals, and addresses the specific needs of the job. It should complement your resume, highlight your unique value, and conclude with a proactive next step. Strive for a tone that’s professional yet approachable, reflecting your genuine interest in the role and company.

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Sample Cover Letter for a Job Application

What Is an Application Letter?

What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.

• How to Send an Email Application

Frequently Asked Questions (FAQs)

Alex Dos Diaz / The Balance

What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.

Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.

Review what to include in a job application letter, tips for writing that will get your application noticed, and examples of cover letters and email messages to send when applying for a job.

Key Takeaways

• An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
• Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
• It’s important to match your letter to the job description and show the employer you have the qualifications they are seeking.

A   letter of application, also known as a  cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.

Unless an employer specifically requests a job application letter sent by postal mail, most cover letters today are sent by email or attached as a file in an online application tracking system.

As with all cover letters, a job application letter is divided into sections:

• The heading includes your name and contact information.
• A  greeting  addressed to a specific person, if possible.
• The introduction includes why the applicant is writing.
• The body discusses your relevant qualifications and what you have to offer the employer.
• The close thanks the reader and provides contact information and follow-up details.
• Your  signature to end the letter .

Here’s how to ensure your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.

Get off to a direct start.  In your first paragraph, explain why you are writing. Mention the job title, company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.

Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.

Make a good case.  Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the role and the company? Use this space to  emphasize your strengths .

Close with all the important details.  Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.

This is a sample cover letter.  Download the cover letter template  (compatible with Google Docs and Word Online) or see below for an email sample.

The Balance

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com

September 6, 2023

George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

• I have successfully designed, developed, and supported live-use applications.
• I strive continually for excellence.
• I provide exceptional contributions to customer service for all customers.

With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature  (only if a hard copy letter)

John Donaldson

The following is a sample email cover letter to send as part of a job application.

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.

I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements. 

I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the  subject line  of the email:

Colleen Warren - Web Content Manager Position

Include your contact information in your email signature but don't list the employer's contact information.

Do you have to write a cover letter when you apply for a job?

Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.

How can you use a cover letter to show you’re a qualified candidate?

One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume . Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.

CareerOneStop. " How Do I Write a Cover Letter? "

• Mar 26, 2024
• 11 min read

How to Write a Job Application Letter (Tips and Examples)

Your guide to getting your foot in the door.

Joanna Zambas

Content Manager and Career Expert

Reviewed by Chris Leitch

Do you have your heart set on a specific company but have never seen them post a single vacancy? And are you on the verge of giving up completely, and convinced you’re going to be jobless and broke for the rest of your life?

Well, don’t crumple your  perfectly written résumé  in a ball of paper just yet — there’s still hope for you!

All you need to do is write an awesome job application letter.

Application letters are a great way to get your foot in the door of a company that hasn’t advertised a position or when you’re applying for an academic program or an  internship .

So, what are you waiting for?

Read on to find out how to write a great job application letter (and land that  dream job  of yours in the process)!

What is a job application letter/email?

Whereas cover letters are used when applying for a specific vacancy, and include details which are complementary to what’s on the applicant’s résumé, application letters are submitted when there is no job opening, and they tend to be more detailed.

Unlike cover letters, which usually span about one page, application letters can be twice as long.

How should you structure your letter?

The structure and formatting of your application letter is just as important as the words you use to sell your skills and enthusiasm for the job. The pointers below will help you deliver your message in a professional and effective way.

Sender’s address

Begin your letter with your address listed in the left-hand corner of the page. In the US, it’s acceptable to list your address in the right-hand corner. (Skip this step if you’re going to send your application via email.)

If you’re applying via email, create an email address for professional use if you haven’t already. This should include your first and last names or initials — no nicknames or years of birth! Two appropriate examples are [email protected] and [email protected] .

As with any official letter, include the date of your letter below your address.

Subject line

The  subject of your email  should make the manager want to read more and not automatically press the “Delete” button. It could be something like: “Social Media Expert with over 5 Years of Experience”.

Inside address

The company’s address should appear a few lines below your address and the date. Skip this if you’re sending an email.

As with any formal letter, you need to open with the correct formal salutation (such as “Dear Mr [surname]” or “Dear Ms [surname]”).

It’s also best to find out who the head of the department is, and address your letter directly to them to show that you’ve taken the time to really do your research. If you begin with “Dear Hiring Manager”, for example, you’re potentially destroying your chances of getting the job you’re applying for.

Opening paragraph

The opening paragraph should provide details on why you’re getting in touch.

Think about what you want to achieve with this letter before forming your answer. For example, you could say that it’s been a dream of yours to work for the company and that you feel that, given the chance, you’d love to bring new skills and ideas to the table. You can also highlight any qualifications you have here.

Middle paragraph(s)

This is where you will explain why you’re suitable for the position by listing skills you’ve developed through previous work experience . Remember that this shouldn’t be a word-for-word copy of your résumé; rather, you should use this as an opportunity to expand on notable achievements.

And make sure you tailor the content of your letter to the particular job title and company you’re applying to — you don’t want to ramble on about irrelevant details.

Final paragraph

Finally, focus on what you bring to the table and how the company can benefit from your skills and experience. If you have statistics and figures to back up your claims, even better!

For example, if you’re an experienced project manager, you could say how you want to showcase your leadership skills and help the company reach its desired turnover, and then back this up with statistics on how you did just that in previous positions.

You should close your letter with a call-to-action. For example, you could say something like: “I look forward to hearing back from you to discuss any possibilities”. And don’t forget to thank the reader for their time!

Your name and signature

If you’re sending this by snail mail, opt for a handwritten signature. If, on the other hand, you’re sending an email, simply write your name, followed by your contact information.

Most application letter templates (and formal letter templates in general) use the Times New Roman typeface at 12 points. Other recommended fonts include Arial, Georgia and Calibri.

Tips for writing your letter

When it’s time to write an application letter, bear the following points in mind to ensure that your document captures the hiring manager’s attention and successfully creates the impression that you’d make a good fit for their company.

1. Include bullet points

Bullet points can be used as an effective formatting tool when writing your application letter. They can demonstrate points clearly and concisely, as well as help with the overall layout, allowing for bite-sized, readable chunks of information.

2. Make sure the language you use is easy to read

You might be a literary wizard , but those long words won’t impress the hiring manager if they make your letter difficult to read.

3. Use positive language

Positivity is the way forward when it comes to selling your skills to a potential employer. Therefore, you should use positive words when explaining your previous work experience.

These words include “assisted”, “conducted”, “executed”, “proposed” and “recommended”, which (when used right) can demonstrate your contribution and dedication to your role and organization.

4. Be creative

Depending on the industry that you’re interested in, you can be a bit creative with your approach . This means that you don’t have to follow the conventional structure of a cover letter, and can instead adopt a more story-like approach.

Should you add any attachments?

Since application letters are not submitted in response to particular job ads, but rather serve as an inquiry into any unadvertised openings which may be available, they tend to be standalone documents. That is to say they are not typically accompanied by other files.

Whereas cover letters are concise, tailored to the job posting and accompanied by résumés, your letter of application will be a more extensive account of your skills and experiences.

That being said, if you’re applying for a creative position such as that of a video editor or blog writer, it makes sense to include a few samples of your work that best represent your talent and ability.

Job application letter samples

The following application letter samples can give you an idea as to what to include in your letter, as well as how to structure it effectively.

1. Job application email sample

Dear Mr Cannon,

I have long been following your company’s growth and progress, being extremely passionate about clean, renewable energy. I remember coming across XYZ Renewables back in the early 2000s, when it was still in its early startup stages, and I admire how your leadership has grown the company since.

Having gained extensive experience as a solar consultant over the last decade, I have kept an eye out for any job opportunities with XYZ Renewables. This is why I am writing to you today: to express a keen interest in working with you in the future, should any solar consultation vacancies become available at your company.

In my current role at ABC Energies, I train new hires in advising and liaising with clients, as well as in designing and installing solar systems that cater to the needs and budget of our clients. I carry out the same duties myself, and have been commended for my customer service skills and technical know-how in solar systems installations. Over the last year, I have overseen and facilitated transactions totaling upwards of $1 million.

I appreciate you taking the time to read through my application. I hope that my skills and work experience can contribute to a fruitful collaboration down the line.

Yours sincerely,

Mark Rowling

2. Internship application email sample

Dear Ms Kipling,

Ever since I was a sophomore in high school, I’ve dreamed about pursuing an undergraduate degree in interior design and going on to work for an award-winning architectural firm. During my studies at AB College, where I graduated from just over a month ago, I became exposed to the works of various such firms, including your own.

XY Designs stood out to me for the simplicity of its designs (I am also a fan of Scandinavian interiors!) as well as its clever use of natural lighting and earthy colors and textures. In particular, I was impressed with the renovation of the Workwell coworking space you undertook and completed in 2022.

I believe that working alongside the designers on your team and under your mentorship would be an invaluable experience, which is why I am reaching out to enquire about any potential internship opportunities you may have this coming summer. During my studies, I have become proficient in using SketchUp and 3Ds Max, and completed my final project on Scandinavian interiors and architecture specifically. I am attaching a link to my final project portfolio below.

Thank you for your time, and I hope to hear back from you soon.

Respectfully,

3. Academic application letter sample

Gregory Allen Department of English AB University Syracuse, NY

Tuesday, March 26, 2024

Dear Mr Allen,

During my undergraduate studies in animation, I discovered — quite unexpectedly — a passion for writing, and specifically writing for film and television. Although up until that point I had believed myself to be a VFX artist in the making, the discovery caused me to reconsider. Today, I am writing to express my interest in the Creative Writing MA program at AB University.

During my final year at Arts College, I produced a screenplay for a short film, and found that setting up the scene and creating a whole new world in words was far more fascinating to me than trying to recreate it by moving around and rendering pixels on a screen. I received the highest mark out of everyone on my course for that piece of writing; and that was followed by my screenwriting professor’s recommendation: the way he spoke about AB University’s history and faculty removed any sort of doubt from my mind. It all became clear: this was to be my new path.

I have attached some writing samples, as per the application guidelines: my final-year screenplay as well as two pieces of prose I wrote in my free time. I hope that you may consider my application for a spot on the Creative Writing course.

I look forward to hearing back from you. Thank you for your time!

Best wishes,

Things to remember

From writing the first draft of your application letter to editing it and adding the final touches, remember to do the following:

1. Do your research

Research is one of the most important steps when it comes to  job searching ; you need to make sure that you know all there is about the organization you’re targeting and you should have a clear understanding of what their company culture is like.

2. Don’t forget to proofread

This goes without saying, but never send your application letter off without proofreading it. With so many readily available editing tools online, there’s no excuse for a careless typo or wordy sentences. Grammarly and Hemmingway are two of the most popular programs to help you perfect your writing.

3. Use their style of writing

You can usually guess a company’s style of writing from their website and publications. So, it’s important to try and keep your letter in line with this so they can see that you’re a real match for the position and that they’d be silly to not invite you for an interview.

Final thoughts

Whether you go to write a cover letter or an application letter, or even to put together a portfolio for a prospective employer to see, the same thing applies: everything you include must be related to the position you’re hoping to land.

So, before you’ve started writing, take time to consider which of your skills, qualities and achievements best portray you as a strong candidate , and how you can best convey your interest in (and suitability for) the company as a whole.

Have you ever written an application letter before? Do you have any other tips to share with fellow jobseekers? Leave us a comment in the comments section below!

Originally published on August 21, 2018. Updated by Electra Michaelidou.

Finding a Job

Job Applications

How to Write an Application Letter (Sample Included!)

Whether you’re applying for a job , internship , scholarship, or volunteer position, a well-crafted application letter can help you stand out. It's your chance to introduce yourself and make a strong first impression that sets you apart from the competition.

But how do you write an application letter that’s effective? Below, we’ll explain when to use this method of introduction and give you practical tips on writing one that gets results. Plus, we've included a sample application letter and a template to help you create the perfect document for any opportunity.

Apply for the role of your dreams! One of these open jobs on The Muse could be the perfect fit »

What is an application letter?

An application letter is a document sent with your resume to provide additional information on your skills and experience. It's a crucial part of an application for work as it introduces you to potential employers and highlights your qualifications.

While some companies request it at the beginning of the application process, others might ask for it later, or not at all—but it's always a valuable addition.

Unlike a resume, which outlines your work history, a written application allows you to elaborate on your achievements and how they relate to the job you are applying for. It is a much more specific way to introduce yourself and explain why you would be a good fit for the job.

How is an application letter different from a cover letter?

Some people use the terms “application letter” and “cover letter” interchangeably, but there are subtle differences between the two.

An application letter serves as your formal introduction to a potential employer. It highlights your interest in the role, your qualifications, and why you're a good fit for the position. It's a standalone document that provides a comprehensive overview of your skills and experiences.

On the other hand, a cover letter is usually more concise than an application letter and serves as a complementary document to your resume, providing additional context to your job application. It elaborates on specific points from your resume and explains how your background aligns with the job requirements.

Also, job application letters follow a more formal structure, often resembling a traditional business letter. They include your contact information, the date, and the employer’s contact information at the top. An application letter is usually addressed to a specific individual, such as the hiring manager or recruiter. While cover letters also have a professional tone, they can be less formal in structure.

Finally, the application letter is used primarily for job applications, internship applications, scholarship applications, and volunteer positions. In contrast, the cover letter is specifically used to accompany a resume during job applications.

When do you need to send an application letter?

Application letters are typically required when applying for jobs. However, there are other scenarios where you might need one:

• Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals .
• Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position.
• Internship applications: Internships often require this document to understand your interest in the role and what you hope to gain from the experience.
• Networking purposes: Sending one when reaching out to potential mentors or industry professionals can help you establish a connection and explain your career aspirations.

7 tips on how to write a job application letter

Writing an effective application letter involves more than just summarizing your resume. Here are seven tips to write yours:

1. Research the company—at least do a quick Google search!

Before you start writing, research the company to understand its culture, values, and needs. Tailor your letter to align with the company’s mission and the job description. There is nothing better for an HR professional than feeling that you don’t just want any job; you want to work with them for specific reasons, such as X and Y.

“Address the letter to the hiring manager by name if possible,” says Mike Chappell, CEO of FormsPal , who has more than a decade of experience reviewing application letters. “This shows that you’ve done your research and are genuinely interested in the company.”

2. Use a professional format and design

Your application letter should follow a formal letter of application format. Use a standard font like Times New Roman or Arial, and keep the font size between 10 and 12 points. Include your contact information, the date, and the employer’s contact information at the top of the letter.

There are many layouts online that you can use. Find one that represents your style and complements your resume.

3. Make it engaging from the start with a strong opening

Your opening paragraph should grab the reader’s attention. Mention the position you're applying for and where you found the job listing. If you were referred by someone, include their name. Briefly introduce yourself and explain why you’re interested in the role.

4. Highlight your qualifications—what you can’t fully convey in your resume

In the body of your applicant letter, highlight your relevant skills, experiences, and achievements. “Use specific examples to showcase your accomplishments and how they relate to the job you’re applying for,” Chappell says. “ Quantifiable results can make a strong impact.”

Avoid repeating information from your resume; instead, expand on your most relevant experiences.

5. Show enthusiasm and genuine interest

Employers want to hire candidates who are enthusiastic about the role and the company. Show your excitement for the opportunity. Explain why you are specifically interested in this job and how it aligns with your career goals.

6. Keep it concise

While it’s important to provide enough detail, your application letter should be concise. Aim for one page, with three to four paragraphs. Be clear and to the point, avoiding unnecessary fluff.

7. Proofread carefully

Typos and grammatical errors can leave a negative impression on employers. Carefully proofread your letter before sending it. Consider asking another person to review it as well.

Letter of application sample

Here's a super complete example of application letter to help you get started:

August 1, 2024

Ms. Jane Doe

Hiring Manager

Innovative Solutions Inc.

456 Maple Avenue

Springfield, IL 62705

Dear Ms. Doe,

I am writing to express my interest in the Marketing Manager position at Innovative Solutions Inc., as advertised on your company’s careers page. With more than five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team and drive impactful marketing strategies.

In my previous role as a Senior Marketing Specialist at Creative Solutions LLC, I led a team in developing and executing a comprehensive marketing strategy that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My responsibilities included overseeing digital marketing campaigns, analyzing market trends, and coordinating with cross-functional teams to ensure alignment with overall business goals. This experience has honed my skills in strategic planning, data analysis, and team leadership.

I am particularly impressed by Innovative Solutions Inc.’s commitment to leveraging cutting-edge technology to deliver innovative marketing solutions. Your recent campaign, which utilized artificial intelligence to optimize ad targeting, is a testament to your forward-thinking approach. I am eager to bring my expertise in digital marketing and campaign management to your team and contribute to similar groundbreaking projects.

My strong analytical skills, combined with my ability to lead and inspire a team, make me a great fit for this role. I am confident that my background and enthusiasm for innovative marketing strategies align well with the needs of Innovative Solutions Inc.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the continued success of Innovative Solutions Inc.

123 Elm Street

Springfield, IL 62704

[email protected]

(555) 123-4567

Template for an application letter

You can also use the following application format to structure your application letter for a job:

[Recipient’s name]

[Company’s name]

[Company’s address]

[City, State, ZIP Code]

Dear [Recipient’s name],

I am writing to express my interest in the [Job title] position at [Company name] as advertised on [Where you found the job listing]. With my background in [Field or industry] and a passion for [Specific aspect of the job or industry], I am excited about the opportunity to contribute to your team.

In my previous role at [Previous company], I developed [Specific skills or achievements]. I successfully [Describe a project or responsibility], which resulted in [Quantifiable result or achievement]. This experience has equipped me with [Relevant skills] that I am eager to bring to [Company name].

I am particularly impressed by [Company name]’s commitment to [Specific company initiative or value], and I am enthusiastic about the prospect of working with a team that values [Related value or skill]. I am confident that my skills and experiences align well with the requirements of the [Job title] position.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Company Name].

[Your Name]

[Your address]

[Your email address]

[Your phone number]

Common mistakes to avoid

When writing a letter of application for employment, be aware of these common mistakes:

• Being too generic: Focus your letter on the specific job and company, and mention detailed information about them. Don’t default to a one-size-fits-all approach or AI-written document. “It is generally best to avoid using generative AI to write your application letters for you,” says Edward Tian, CEO of AI detector GPTZero . “Only you can write about those specific aspects of your identity and experiences in such a personal way.”
• Focusing too much on yourself: While it’s important to highlight your qualifications, make sure to explain how you can benefit the company. “You can talk about your career goals, college classes that piqued your interest in the type of job you're applying to—just make sure that they tie into why they make you uniquely qualified or well-positioned for the job,” Tian says.
• Including irrelevant information: Avoid discussing unrelated jobs or hobbies, for example.
• Using a casual tone: Maintain a professional tone throughout your letter. Avoid slang or overly casual language.

Need a bit more guidance in your job search? Read this next: How to Apply for a Job Online: 10 Tips to Stand Out and Land an Interview

• Career Blog

Writing a Winning Job Application Letter: Tips and Examples

A job application letter, also known as a cover letter, is a formal letter that accompanies your resume and introduces you to a potential employer. The purpose of a job application letter is to highlight your qualifications, experience, and skills that make you the perfect candidate for the job. It also helps employers understand your personality, work ethic, and how you plan to contribute to their organization.

Importance of Customization

One of the key factors that can make or break your job application letter is how well you customize it to the specific job you are applying for. Employers want to see that you have taken the time to research their company and understand what they are looking for in a candidate. Customizing your letter also shows that you are genuinely interested in the job and that you are willing to put in the extra effort to stand out from other applicants.

Brief Overview of Key Sections

While job application letters can vary slightly depending on the job and industry, they typically contain four key sections:

Introduction: This section should include a brief introduction, the job you are applying for, and how you found out about it.

Qualifications: In this section, you should discuss your qualifications and experience that make you a good fit for the job. Be sure to tailor this section to the specific job requirements to show that you have the skills they are looking for.

Skills: Here, you should highlight your relevant skills and how they apply to the job. Use examples from your past experiences to demonstrate your proficiency in each skill.

Closing: The closing paragraph should thank the employer for considering your application and provide contact information for them to reach you.

In this article, we will dive into each of these sections in more detail and provide tips and examples to help you write a winning job application letter.

Understand the Job Requirements

To write a winning job application letter, it is important to thoroughly understand the job requirements. This involves analyzing the job description and understanding the needs of the employer, as well as tailoring your letter to attract the specific employer.

A. Analyzing the Job Description

The job description provides you with valuable information about the position you are applying for. It outlines the required skills, qualifications, and responsibilities of the job. By analyzing the job description, you can determine if the role is a good fit for your experience and qualifications.

When analyzing the job description, it is important to pay attention to key phrases and requirements mentioned. These can give you insight into the priorities of the employer and allow you to tailor your application to meet those priorities.

B. Understanding the Needs of the Employer

To write a winning job application letter, it is also essential to understand the needs of the employer. This means researching the company and the industry to get a better understanding of the company culture, mission, and values. It also means understanding the desired outcome of the position and how you can address the employer’s needs.

One way to convey your understanding of the employer’s needs is to highlight relevant accomplishments in your application letter. By showing how you have successfully addressed similar challenges in the past, you can demonstrate your potential value to the employer.

C. Tailoring the Letter to Attract Specific Employer

Finally, to write a winning job application letter, it is important to tailor your letter to attract the specific employer. This means using language and examples that relate to the specific company and its values. It also means customizing your application letter to the specific job and its requirements.

To tailor your letter, take the time to research the company and its values. This can involve reviewing their website, social media, and other online resources. By addressing the specific needs and values of the employer, you can show that you are invested in the position and the company.

To write a winning job application letter, it is important to understand the job requirements, analyze the job description, understand the needs of the employer, and tailor the letter to attract the specific employer. By doing so, you can craft an application that stands out from the competition and showcases your value as a candidate.

Research the Company and Industry

Before writing your job application letter, it’s important to research the company and industry thoroughly to increase your chances of writing a winning letter. Here are three key areas to focus on:

A. Understanding the Mission, Vision, and Values of the Company

Make sure you take the time to research the company’s mission, vision, and values. This will help you understand the company’s goals and the qualities they look for in employees. You can find this information on the company’s website, social media pages or company annual report.

Incorporate the values and mission statement of the company into your job application letter. This highlights your alignment with the company culture, and how your beliefs and goals match that of the organization’s.

B. Identifying the Company’s Competition

Once you have an understanding of the company, you need to identify the company’s competition. Knowing who the competitors are can help you understand the industry as well as the company’s market share position.

List the company’s competitors in your job application letter and briefly explain how you see the company’s strengths overcoming the competitors’ weaknesses.

C. Industry Trends and How to Address Them

The final area to focus on when researching the company and industry is identifying current industry trends and how these trends may impact the company’s future. Use reputable sources to gather trends and predictions about the industry. This will also show the recruiter that you are not only familiar with their industry, but are engaging in informed discussion and contributing to innovative solutions.

Incorporate industry trends into your job application letter and showcase the ideas and innovations you bring, how leveraging them can enhance the company’s position and how you can contribute to any current and future challenges, for which the potential employer has yet to find a solution.

By researching and incorporating the above areas into your job application letter, you demonstrate a genuine interest in the organization and showcase clear understanding, innovative thought and how your expertise can improve the company’s performance.

Know Your Strengths and Skills

When writing a job application letter, it’s crucial to understand your unique selling proposition, relevant experience, and transferrable skills. This information will help you stand out from the other applicants and potentially land the job of your dreams.

A. Identifying Your Unique Selling Proposition

Your unique selling proposition (USP) is what sets you apart from the other candidates. It could be a specific skill, experience or personality trait that aligns with the company’s values and job requirements. Start by analyzing the job description and researching the company culture to identify what makes you an ideal candidate for the role.

Once you have identified your USP, use it as the main selling point in your job application letter. Highlight your strengths and skills and explain how they align with the job requirements and the company’s values. This will show the hiring manager that you are not just another candidate, but someone who has something valuable to offer.

B. Highlighting Your Relevant Experience and Accomplishments

Your work experience and achievements are essential in demonstrating your abilities and suitability for the job. When crafting your job application letter, focus on highlighting your relevant experience and accomplishments. Use specific examples to demonstrate how you have contributed in previous roles and how those skills could be applied to the new role you are applying for.

Be sure to use metrics whenever possible as numbers are a great way to showcase your achievements. For example, if you were able to increase sales revenue by 20% in your previous role, mention it in your letter. This will give the hiring manager a clear understanding of your capabilities and how they align with the job requirements.

C. Understanding How to Leverage Transferrable Skills

Transferrable skills are those abilities that you have gained from your previous experiences that are not necessarily related to the job you are applying for. They can be valuable in demonstrating your adaptability and ability to learn quickly.

When discussing your transferrable skills in your job application letter, highlight how they could be applied to the new role you are applying for. For example, if you have strong communication skills, explain how you could use that to effectively collaborate with team members and clients.

By understanding and leveraging your unique selling proposition, relevant experience and accomplishments, and transferrable skills, you can write a job application letter that stands out from the crowd. Remember to tailor your letter to the job requirements and company culture to increase your chances of success.

Address Gaps in Your Resume or Experience

When applying for a job, it’s important to consider any gaps in your resume or experience that might be a red flag for hiring managers. Addressing these gaps upfront can demonstrate your accountability and willingness to take ownership of your shortcomings.

A. Taking ownership of failings

If you have gaps in your work history or experience, don’t try to hide or make excuses for them. Instead, take ownership of any failings and show that you’re actively working to improve yourself. This could involve taking courses, pursuing certifications, or volunteering in relevant areas to gain hands-on experience.

B. Finding a workaround for unfilled requirements

Sometimes a job posting requires specific qualifications or experience that you don’t have. In these cases, it’s important to find a workaround that demonstrates your ability to still meet the employer’s needs. This could involve highlighting related experience or transferable skills that could compensate for the missing requirement. Alternatively, it might involve offering to take on additional training or work with a mentor to acquire the missing knowledge.

C. Highlighting transferable skills to counter an irrelevant job background

When applying for a job in a new industry or field, it’s common to have a background that might not seem directly relevant. However, this doesn’t necessarily mean you’re unqualified for the role. By highlighting transferable skills, such as leadership, problem-solving, or communication, you can demonstrate your ability to adapt to new situations and learn quickly.

Addressing gaps in your resume or experience is an important aspect of writing a winning job application letter. By taking ownership of your failings, finding workarounds for unfilled requirements, and highlighting transferable skills, you can position yourself as a strong candidate and increase your chances of landing the job you want.

Crafting an Attention-grabbing Opening Paragraph

In the competitive job market, first impressions matter. The opening paragraph of your job application letter is your opportunity to make a positive and lasting impression on potential employers. In this section, we’ll explore the importance of crafting an attention-grabbing opening paragraph and provide tips and examples on how to do so.

A. Importance of First Impressions

Studies show that it takes less than 30 seconds for a recruiter or hiring manager to form an initial impression of a job candidate. This means that your opening paragraph is a critical component of your job application letter. Your goal is to capture the employer’s interest and convince them to continue reading.

B. Creative and Engaging Opening Lines

One effective way to capture the employer’s attention is by starting your letter with a creative and engaging opening line. This can be a quote, a personal story, a relevant statistic, or a bold statement. The key is to be authentic and genuine while still standing out from other applicants.

C. Strategies for Catching the Employer’s Attention

Beyond the opening line, there are several strategies you can use to further capture the employer’s attention. These include highlighting relevant skills and experience, demonstrating enthusiasm for the position and company, and connecting your qualifications to the job requirements.

By following these tips and examples, you can craft an attention-grabbing opening paragraph that sets you apart from the competition and piques the employer’s interest.

Highlighting Your Accomplishments

When it comes to writing a winning job application letter, highlighting your accomplishments is crucial. This allows potential employers to see the proven results that you can bring to their organization. Here are a few tips on how to effectively highlight your accomplishments:

A. Demonstrating Achievements in Previous Roles

One of the most effective ways to demonstrate your achievements is by highlighting your accomplishments in your previous roles. This shows that you have a track record of success and can bring that success to your next job. When highlighting your achievements, make sure to focus on results, not just responsibilities. Instead of stating that you managed a team, highlight the specific results that you achieved as a team leader.

For example, instead of saying, “Managed a team of 10 employees,” you could say, “Led a team of 10 employees to achieve a 25% increase in sales within the first quarter.” This shows the impact you had in your previous role and gives potential employers an idea of what you can achieve in their organization.

B. Using Data to Support Accomplishments

Using data to support your accomplishments is a powerful way to illustrate the impact you had in your previous roles. This could include data such as sales figures, customer satisfaction ratings, or employee retention rates. When using data, make sure to include specific numbers and percentages.

For example, instead of saying, “Improved customer satisfaction,” you could say, “Increased customer satisfaction ratings by 15% through implementing a new customer service training program.” This demonstrates the impact you had on the organization and the value you can bring to a potential employer.

C. Highlighting Relevant Certifications and Awards

Another way to highlight your accomplishments is by showcasing any relevant certifications or awards you have received. This shows that you have taken the time to invest in your professional development and have been recognized for your achievements.

When highlighting certifications and awards, make sure to explain why they are relevant to the job you are applying for. For example, if you are applying for a marketing position, highlighting your Google Analytics certification would be relevant as it demonstrates your analytics skills.

Highlighting your accomplishments is a crucial part of writing a winning job application letter. By demonstrating your achievements in previous roles, using data to support your accomplishments, and highlighting relevant certifications and awards, you can show potential employers the value you can bring to their organization.

Showcasing Your Writing Skills

When it comes to writing a winning job application letter, showcasing your exceptional writing skills is crucial to increase your chances of getting hired. Employers often look for applicants who have a way with words, can express themselves clearly, and can craft compelling content that leaves a lasting impression. Here are several ways to showcase your writing skills:

A. Highlighting experience in writing

One of the most effective ways to showcase your writing skills is to highlight your experience as a writer. This can include previous work experience in writing-related fields such as journalism, marketing, or content creation. If you have a writing degree, mention it. You can also share published articles or blog posts that you have written to demonstrate your skills in action. Highlighting relevant experience shows that you have the skills needed to excel in the role you are applying for.

B. Incorporating keywords

Incorporating keywords relevant to the job posting can also help showcase your writing skills. Employers often use applicant tracking systems (ATS) to scan resumes and cover letters for specific keywords related to the position. By including these keywords, you can increase your chances of getting past the initial screening process and showcase your understanding of industry-specific language.

C. Proper grammar, spelling, and tone

Finally, it’s essential to ensure that your writing exhibits proper grammar, spelling, and tone. Errors in these areas can undercut the impact of your application letter and send the wrong message to your potential employer. Take the time to proofread your cover letter and resume carefully, and have someone else review them too. Double-check for proper punctuation, spelling errors, and that your tone fits the professional context.

Showcasing your writing skills is critical when applying for jobs, particularly those that require excellent communication skills. Highlighting relevant experience, incorporating keywords, and ensuring proper grammar, spelling, and tone are strategies that can help set you apart from other applicants and make a lasting impression on potential employers.

Using Power Words and Phrases

When writing a job application letter, it is essential to use powerful words and phrases that can help you stand out from the crowd. Here are some tips to help you select the right words:

A. Selecting Strong Action Words

Action words can help demonstrate your skills and experience effectively. Use verbs that showcase your achievements and contributions to your previous roles. For instance, rather than saying you “assisted” your team, use words such as “led,” “managed,” or “initiated” to emphasize your role in driving projects and initiatives forward.

B. Avoiding Common Clichés and Buzzwords

Although buzzwords and clichés may seem tempting, they could potentially undermine the impact of your letter. Instead of using cookie-cutter phrases like “I am a team player,” try to use specific examples to illustrate your ability to work collaboratively. Also, avoid jargon that may not be familiar to the reader and opt for straightforward language that can be easily understood.

C. Crafting Impactful and Persuasive Sentences

To make your letter more impactful and persuasive, use language that emphasizes your strengths and accomplishments. Start sentences with action words and focus on the results you have achieved. Also, be specific and illustrate your points with concrete examples that demonstrate your value to the prospective employer.

When writing your job application letter, make sure to choose powerful words that demonstrate your expertise and experience effectively. Avoid using clichés and buzzwords and instead focus on crafting persuasive and impactful sentences that showcase your strengths and contributions. By following these principles, you can create a compelling letter that increases your chances of landing the job you want.

Formatting and Presentation of Your Job Application Letter

When it comes to writing a winning job application letter, the presentation and formatting of the letter are just as important as the content. Here are some tips to ensure your letter looks professional and polished:

A. Ensure consistency in formatting

Make sure your letter has a consistent format throughout. This means using the same font and font size for the entire letter. Also, ensure that the margins and spacing are consistent from beginning to end.

B. Proper use of fonts, margins, and spacing

Use a standard font like Times New Roman or Arial, in a legible size (such as 11pt or 12pt). Be sure to use proper spacing between paragraphs and section headers. It’s important to have enough white space to make the letter easy to read, but not so much that it takes up unnecessary space.

C. Guidelines on length of the letter

Longer letters can seem rambling and may deter the hiring manager from reading the whole thing. Focus on the most important points and make them clear and succinct. Remember, your goal is to make a strong case for yourself as a candidate, not overwhelm the reader with information.

By following these tips, you can ensure that your job application letter looks professional, polished, and focused on what matters most – your qualifications for the job.

Sample Job Application Letter

Writing a winning job application letter is important if you’re looking to impress the hiring manager and land your dream job. In this section of the article, we’ll walk through a sample job application letter, analyze its strong points, and provide strategies to improve it.

A. Walk Through a Sample Job Application Letter

Dear Hiring Manager,

I am writing to express my interest in the position of Marketing Manager at ABC Company, as advertised on [job board]. With over [number] years of experience in the marketing industry, I believe I have the skills and knowledge to succeed in this role and make a significant contribution to your team.

During my time at XYZ Company, I was responsible for developing and executing successful marketing campaigns that exceeded client expectations and resulted in increased ROI. My experience in digital marketing, social media management, and content creation have prepared me well for this role. I am highly adaptable, and I have a proven track record of implementing innovative strategies to achieve business objectives.

In addition, I am a strong communicator and collaborator, and I work well in cross-functional teams. I am confident that my skills and experience make me a strong candidate for the role of Marketing Manager at ABC Company.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sincerely, [Your Name]

B. Analyzing the Strong Points in the Letter

The sample job application letter has several strong points:

• The candidate clearly expresses their interest in the position and summarizes their skills and experience in the marketing industry.
• The letter highlights the candidate’s successful track record in executing marketing campaigns and achieving business objectives.
• The candidate demonstrates their adaptability and ability to implement innovative strategies.
• The letter emphasizes the candidate’s communication and collaboration skills.

C. Strategies to Improve the Letter

To improve the sample job application letter, consider the following strategies:

• Start with a strong opening sentence that grabs the hiring manager’s attention, such as a personal anecdote or a statement about the company’s mission.
• Use specific examples of your achievements and accomplishments to demonstrate your value to the company.
• Customize your letter to the specific job and company by conducting research and referencing relevant company initiatives or values.
• Show enthusiasm and a willingness to learn by expressing interest in the company’s future projects or goals.

By implementing these strategies, you can enhance your job application letter and increase your chances of landing an interview with your dream company.

Writing a winning job application letter requires attention to detail, strong communication skills, and a clear understanding of the hiring company’s needs and values. By following these tips and analyzing examples such as the one above, you can take your job application letter to the next level and stand out from the competition.

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Sample Cover Letter for Any Job Application

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This free sample cover letter for job applications is ready to download in Word format. A well-written cover letter introduces you to potential employers, providing a glimpse into your personality, skills, and qualifications. This template helps you do that and more. Download it now!

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According to a recent survey, 83% of recruiters agree that a cover letter with your job application is crucial even today. This official document should not be viewed as an obligation , but rather as a chance to showcase your candidacy to the hiring team.

If you’ve never included a cover letter with your job applications, you should start doing it now.

Here’s a step-by-step guide to writing a persuasive cover letter for job application . Keep reading, as we’ve also included a job application cover letter template to make it easy for you to get started.

Cover Letter example for Job Application (Text Format)

Full Name Address Phone Number Email Address

Hiring Manager’s Full Name Job Title Company Name Company Address

To: Hiring Manager Full Name, Date

Dear Mr./Ms./Mx. Hiring Manager Last Name,

I am writing to express my sincere interest in the (Job Title) position at (Company Name), as posted on (platform where you found the job posting). Qualified with a Bachelor’s degree in (your field) and 6 years of hands-on experience, I am confident that I can positively contribute to your team and drive exceptional results.

In my previous role at (Previous Company), I successfully (mention a key achievement or responsibility relevant to the job you’re applying for).

Furthermore, my (X) years tenure at (Previous Company) has equipped me with a comprehensive understanding of (Industry/Field) best practices. Throughout this remarkable journey, I showcased my strategic thinking and the ability to deliver concrete results by leveraging strong analytical and problem-solving skills.

In terms of soft skills, my excellent communication and interpersonal abilities have fostered positive working relationships with colleagues and clients alike. My adaptability and resilience have been crucial in navigating complex projects and overcoming challenges, ensuring successful outcomes. Additionally, I am proficient in using (Software or tools), enhancing my efficiency and productivity.

I am excited about the opportunity to bring my skills and experience to (Company Name) and contribute to the continued success of your team. Thank you for considering my application. I look forward to the possibility of discussing further how my qualifications align with the needs of your organization.

Please feel free to contact me at (your phone number) or (your email address) to schedule a convenient time for an interview.

Sincerely, Leah Richards

6 Steps To Crafting a Winning Cover Letter for Job Application

Recruiters are busy individuals, so they appreciate cover letters that are clear , structured, and, of course, purposeful. To ensure your application doesn’t end up in the reject pile, follow the steps below to craft a winning cover letter for job application:

1. Research the job you are applying for

Before you begin your job application cover letter, research the company or industry you are applying to. Every job has different requirements; to get noticed by recruiters, it’s crucial to comply with those conditions .

Here are a few things you need to research before starting with your job application cover letter:

• Job requirements : Read the job description to understand what recruiters seek. Highlight the essential skills or qualities so you can later integrate them into your cover letter.
• Know the company you’re applying to : Skim through the firm’s website to learn about its long-term goals and culture. If the organization you’re applying to lacks social media handles, you can inquire about them with your friends or colleagues as well.
• Identify the hiring manager’s name : Addressing the recruiters by their full name indicates that you have invested time to find out who will read your cover letter. To discover the hiring manager’s name, you can refer to the job description, search the company on LinkedIn, or even explore the company’s website.

2. Outline sections of your cover letter for job application

Breaking down your cover letter into sections makes it easier for recruiters to follow . It minimizes confusion and lets them quickly locate key information, such as your qualifications, experiences, and goals.

A compelling cover letter for job application would typically contain several sections, including:

• Comprehensive header containing your and the employer’s contact information.
• Formal salutations or greetings.
• Catchy introductory paragraph.
• Middle body: containing qualifications, skills, and experiences.
• Closing paragraph: to thank the recruiter for their time.

3. Sell your abilities in your job application cover letter

When showcasing your skills in a cover letter, it’s crucial to go beyond mere statements and provide concrete evidence to demonstrate your abilities.

An effective approach is identifying the key skills mentioned in the job description. Additionally, select specific examples from your previous experiences that align with the identified accomplishments to strengthen your stance. You can draw on instances from your previous jobs, academic projects, or even extracurricular activities.

Moreover, if you aim to add credibility to your achievements, consider quantifying them . For instance, if you improved a process, mention the percentage of improvement.

Here’s an excellent example of how to utilize the above teachings in a job application cover letter:

“ In my previous role, I spearheaded weekly team meetings, improving communication flow and collaboration among team members. This resulted in a 20% increase in project efficiency, showcasing my ability to convey complex ideas in a clear and concise manner. “

4. Mention your hard and soft skills

Your skills are valuable assets that set you apart from other candidates . Incorporating your expertise into your cover letter clearly demonstrates how you can contribute to the company’s success.

A persuasive job application cover letter example will have the below essential technical skills:

• Proficiency in programming languages.
• Data analysis.
• Know-how of Microsoft Word Suite.
• Graphic Designing.

In addition to hard skills, your soft skills also play a significant role in conveying your effectiveness in the workplace to recruiters.

As you craft your job application cover letter, consider emphasizing the following soft skills:

• Ability to convey information clearly, both verbally and in writing.
• Open to collaborating with others to achieve common goals.
• Flexible and open to change in the working environment.
• Capability to identify challenges and develop practical solutions.

5. Prove your enthusiasm to the employers

Highlighting your accomplishments and skills is crucial for a job-winning cover letter . However, another critical element in establishing credibility is expressing enthusiasm to potential employers using impactful action words.

Clearly state why you are excited about the role. Is it the chance to work with a talented team or the alignment between your skills and the job requirements? Be specific .

Here’s an example to make it more clear:

“I am genuinely excited about the prospect of contributing my skills and passion to ABC Company. I am confident that my software development and my enthusiasm for driving innovative solutions make me an ideal fit for your team.”

Moreover, you can also mention specific achievements or projects of the company that inspire you. This demonstrates that you’ve researched and are genuinely interested in the organization.

For instance, you can add:

“ The innovative projects undertaken by ABC Company, particularly the groundbreaking development of the XYZ platform, resonate deeply with my career aspirations. “

6. Close your job application cover letter with the appropriate CTA

Ending your cover letter with a compelling Call to Action (CTA) is crucial in expressing your eagerness for further discussion. Consider the following steps when crafting the ending paragraph of your job application cover letter:

• Express gratitude : Start by thanking the recruiter for their time and consideration. A simple “ Thank you for your consideration ” is a polite way to express appreciation.
• Restate your interest : Remind the recruiters that you’re genuinely interested in the job by highlighting how your skills align with what they seek.
• Showcase eagerness to discuss things further : Clearly express your readiness to discuss your qualifications and skills by providing your contact information.

For instance, you can mention:

“I am eager to further discuss how my skills and experiences align with (Company Name)’s goals. Please feel free to contact me at [your phone number] or [your email address] to schedule a convenient time for an interview.”

• Conclude with a formal sign-off : Finally, conclude your job application cover letter with a formal salutation such as “ Sincerely, ” followed by your full name.

Job Resume Template

Cover Letter for Job Application Key Takeaways

• Research the company you’re applying to before crafting your cover letter.
• Divide your cover letter into five sections: header, salutation, introductory and middle paragraph, and closing body.
• Instead of mentioning your abilities, sell them to the recruiters using compelling words .
• Constantly restate your enthusiasm for the role throughout your job application cover letter.
• Conclude your cover letter by thanking the hiring manager and providing your contact information for further discussions .

Free Resume Templates to Download in Word

Job Application Letter Examples for Employment

Job application letter maker.

Looking for a new job can be a tiring thing when there are others who are also looking just like you. So now, you are planning on how to impress your future employers with this job position . You think about writing an amazing application letter. But how can you stand out from the rest? We all know writing your own application letter can be a challenge in itself, especially when you have to start from scratch. Regardless of the job you are applying for, recycling your old application letters or starting out from the beginning can be a bit hectic. But before you start to panic, let me assure you it is going to be easy.

Listed below, we have here some great 8+ Job Application Letter Samples you can try. Find one that fits what you are applying for. Remember, your application letter is merely a stepping stone to the position you want in the future. See also 54+ Application Letter Examples & Samples in Editable PDF | Google Docs | Pages | Word.

8+ Job Application Letter Examples for Employment

Here are some example templates you can use to write your application letter.

1. Job Application for HR Executive Template

• Google Docs

2. Job Application Letter for Receptionist Template

3. Manager Job Application letter Template

4. Agriculture Job Application Letter

5. Editable Job Application letter for employment

Size: 17 KB

6. Government Job Application Letter

Size: 876 KB

7. General Job Application Letter for Employment

Size: 408 KB

8. Sample Job Application Letter for Employment

Size: 77 KB

9. Teacher Job Application Letter

Size: 282 KB

What To Write in an Application Letter?

When writing your job application, write only the important information. Keep it short and concise as possible. Your application letter is merely a short summary of your previous achievements if there are any. For those who do not, do not worry. This is a way to showcase your skills and strengths, but do not write a whole paragraph stating them, since chances are your employer would not read them or simply go through them. Do not trouble yourself with wasting time writing them all down.

Cover Letter or Application Letter? What’s the difference?

Though it may seem both are the same, there are actually a few differences between a cover letter and an application letter. A cover letter contains the purpose of writing, example applying for the position. It is also a brief introduction about you,  and only highlights your professional qualification. While an application letter  mainly focuses on your skills professionally, your experiences and the history of previous jobs. This is also where you encourage people to check out your resumé.  The similar things about both are, you need them when you are going to apply for a job and you are also simply selling yourself to your future employers.

General format of an Application Letter:

What to expect when writing an application letter. Listed below is a general example of an application letter format.

• On the left side of the paper, and in the first line, you write your complete name.
• Add your complete address afterwards. This takes up two lines below your name.
• Add your contact details next. Never forget to add the date as well.
• For the next part, add the name of the recipient, his title, the name of the company and the address of the company.
• When starting the body of your letter, explain the reason why you are writing, state you are interested in the position,  point out your strengths, achievements,  the requirements they are looking for and which you have.

Once you have chosen the template that you wish to use, I hope you have a successful job hunt and you get the position you applied for.

Is it okay if I wrote about my past companies in my application letter?

That is what your resumé is for. Do not copy down what you have written in your resumé. Keep it as short and concise as possible.

What to write if I have no experience in the position I am applying?

State you have no experience but also add the skills you believe is related to the position you are applying for.

Should I write down some skills that I may not have just to impress my future employers?

The answer to that is no. Avoid writing down skills you have not learned and experiences you have not undergone. Most companies tend to check the history of your employment and this may cause some series of problems.

Is it okay if I wrote down some skills that I acquired but is not a requirement for the job I am applying?

Yes, it’s perfectly fine to write them down, but it’s also best to list down 3 to 4 skills.

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How to Write a Cover Letter [Tips with Examples]

As a writer, I did my fair share of job hunting. Despite my experience and expertise, I often struggled with impressing interviewers due to my lackluster cover letters. Limited resources and time constraints left my cover letters far from impressive. However, things changed when I mastered the art of writing compelling cover letters. Soon, I started receiving interview calls and eventually landed my dream job. In this article, I will share these cover letter writing techniques with you, so you too know how to write a cover letter and can effortlessly land the job of your dreams.

What is a Cover Letter and What does it Contain?

A cover letter is a one-page business letter that you submit along with your resume when applying for a job. Its primary purpose is to persuade the employer that you are an excellent candidate for the role. It complements your resume by clearly linking your experience and interests to the position you're applying for. Essentially, the cover letter is your chance to convince the employer to invite you for an interview.

A typical cover letter contains several key elements, each serving a specific purpose in showcasing your qualifications and enthusiasm for the position. Here’s a breakdown of what a cover letter typically includes:

Your Contact Information: Name, address, phone number, and email address.

Date: The date you are writing the letter.

Employer’s Contact Information: Name, title, company, and address of the person you are addressing the letter to.

2. Salutation

Address the letter to a specific person if possible (e.g., “Dear Mr. Smith,” or “Dear Hiring Manager,”).

3. Introduction

Opening Statement: A brief introduction mentioning the job you are applying for and how you found out about the position.

Hook: A compelling reason why you are interested in the job and the company.

First Paragraph: Explain why you are a good fit for the role. Highlight key qualifications and experiences that align with the job requirements.

Second Paragraph: Provide specific examples of your accomplishments and how they relate to the job. Use quantifiable achievements to demonstrate your impact.

Third Paragraph: Discuss your knowledge of the company and why you are excited about this particular opportunity. Show that you have researched the organization and explain how your goals align with its mission and values.

5. Conclusion

Closing Statement: Reiterate your enthusiasm for the position and the company. Summarize why you are a strong candidate.

Call to Action: Mention your desire for an interview and provide your contact information again. Indicate that you will follow up within a certain timeframe.

Thank You: Express gratitude for the reader’s time and consideration.

6. Signature

Closing Phrase: Use a professional closing, such as “Sincerely”, or “Best regards”.

Signature: Leave space for your handwritten signature (if submitting a hard copy) and then type your name below it.

How to Write a Cover Letter For a Job in 5 Steps!

Firstly, it’s crucial to streamline the process of crafting a cover letter, but that doesn’t mean using the same cover letter for every job position or even the same position at different companies. Customization is key to standing out.

Step 1. Research the Company- AIPal

Open the job listing you want to apply for, typically found on platforms like LinkedIn or Indeed. These platforms usually provide a detailed job description outlining the requirements and responsibilities.

To begin, I will write a cover letter for the Sales & Marketing Manager position at Pride Mile, which is a remote job listing I found on LinkedIn.

To proceed effectively, I will copy the job description and input it into AIPal to extract key keywords. These keywords are crucial as they highlight the skills and attributes the employer is seeking for the role.

Prompt: Extract keywords from this job description that I can in my cover letter.

To refine your keyword research, you can ask AIPal to extract keywords and categorize them into tiers.

Prompt: Extract keywords from this job description that I can in my cover letter. Assign them in three tiers ranging from the most important to least important.

This way, you'll identify the most critical keywords, which should be emphasized more in your cover letter, and less important keywords, which can be mentioned once or twice.

This approach will give me a comprehensive understanding of what the job entails and what qualities I should emphasize in my cover letter.

Step 2. Choose a template- WPS Office

Choosing a cover letter template is important because it gives you a clear structure to follow, saving you time and ensuring your letter looks polished. It guides you on what information to include, from your skills to your qualifications, making it easier to customize each letter for different job applications. Templates also help keep your letter organized and visually appealing, which is key to making a positive impression on employers.

WPS Office has been a godsend in this regard, offering plenty of cover letter templates. I followed these steps to find the desired cover letter for the Marketing Manager position:

Open WPS Office and click on "New" on the left side pane.

Next, simply click on the “All” tab in the left side pane. This will display numerous templates available on WPS Office for documents, spreadsheets, and presentations.

To save time browsing through all the options, simply search for "cover letter". This filters out irrelevant templates and helps find the right cover letter template for the job post in context.

Upon finding the suitable template for the job post, click on it to preview.

To start customizing the selected template, click the "Download" button at the top right corner, which will launch it in the WPS Writer interface for editing.

Header and Salutation

Headers and salutations are essential in a cover letter for their role in setting a professional tone. The header provides your contact details and the date, ensuring easy communication and formal presentation.

Salutations, like "Dear Hiring Manager," personalize your letter and demonstrate attention to detail, addressing the recipient directly and showcasing professionalism from the start.

One of the standout features of WPS templates is its ready-made header, which enhances the visual appeal of your cover letter. It includes sections for your contact information, the date, and the recipient's details.

Addressing the recipient by name whenever possible adds a personal touch; if that information isn't available, a generic greeting such as "Dear Hiring Manager" remains professional and appropriate. Ensuring the document is error-free further underscores your professionalism and attention to detail.

Step 3. Introduction- Your Opening Sentences

Starting your cover letter with a compelling introduction is crucial. It’s your chance to grab the hiring manager's attention and make a strong first impression. A well-crafted opening should highlight your enthusiasm, showcase your qualifications, and give a hint of your personality.

Here are a few key things to keep in mind to create an engaging and effective cover letter introduction:

Expressing genuine passion for the role or the company can make a strong impact. For example, in a sales manager position:

Dear Mr. Brown, my name is Anna and I’m excited about the opportunity to help your company exceed its sales targets. My five years of experience as a Sales Representative at XYZ Inc. have equipped me with the skills needed to drive results. Last year, we surpassed our KPIs by 50%, and I’m eager to bring this success to your team.

Referrals can add credibility to your application. For instance, in an architectural position:

I was thrilled to learn about this job opportunity from John Doe, who has been with your firm for five years. John and I collaborated on an architectural project for over a year, and he recommended I apply for this role, believing I’d be a great fit.

Demonstrating your knowledge about the company shows dedication. For example, in a social worker position:

I have always admired the work your organization does with vulnerable communities. Your commitment to social justice resonates with my professional values, and I believe my previous experience as a social worker aligns perfectly with your mission.

Starting with a significant accomplishment can immediately capture interest. For example, in a public relations position:

As a Public Relations Representative at Company XYZ, I enhanced the company’s reputation and public image, resulting in a 40% increase in customer satisfaction. I am eager to bring my proven track record of success to your organization as the Head of Communications.

Step 4. Body- the Most Important Part

The body of your resume is where you showcase your qualifications, experience, skills, and achievements to demonstrate why you're the ideal candidate for the job. Structuring this section effectively is crucial to capturing the attention of hiring managers and persuading them to consider you for the position.

Here’s how to craft a compelling resume body:

Start with a Strong Summary or Objective Statement:

Begin your resume with a concise summary or objective that highlights your career goals and what you bring to the table. This helps recruiters quickly understand your professional background and aspirations. For example:

Results-driven marketing professional with 8+ years of experience in digital marketing strategies and campaign management. Proven track record of increasing brand awareness and revenue growth through innovative marketing initiatives. Seeking to leverage my skills and expertise to contribute to the continued success of ABC Company.

Highlight Key Skills:

List relevant skills that align with the job requirements. Use bullet points to make them easy to scan. Focus on both technical skills (e.g., software proficiency, languages) and soft skills (e.g., communication, leadership). For example:

Digital Marketing Strategy

SEO/SEM Optimization

Content Management Systems (CMS)

Social Media Marketing

Analytical Skills

Team Leadership

Add Keywords:

In the body of the cover letter, it's crucial to incorporate keywords extracted from the job description. These keywords highlight your relevant skills, experiences, and attributes that align with what the employer is seeking. For example, if the job description emphasizes "digital marketing strategy," "customer acquisition," and "social media management," your cover letter should showcase your expertise in these areas.

My experience in developing and implementing robust digital marketing strategies, coupled with a proven track record in customer acquisition and social media management, aligns perfectly with the goals outlined for the Sales & Marketing Manager position at Pride Mile.

Detail Your Work Experience:

Include your work history in reverse chronological order, starting with your most recent position. For each job, provide the following details:

Job Title and Company: Clearly state your position and the organization you worked for.

Dates of Employment: Specify the period you worked there.

Key Responsibilities: Outline your main duties and responsibilities in concise bullet points. Focus on achievements and quantify results where possible. For example:

Managed a team of 5 digital marketers to execute SEO and PPC campaigns, resulting in a 30% increase in website traffic and a 25% growth in lead generation.

Achievements: Highlight specific accomplishments that demonstrate your impact. Use metrics to quantify your achievements whenever feasible. For example:

Led a successful rebranding campaign that increased brand recognition by 40% and led to a 15% increase in customer engagement.

Education and Certifications: List your educational background, including degrees, diplomas, and relevant certifications. Mention any honors or awards received. Include the name of the institution, degree/certification earned, and dates attended.

Skills and Expertise: Elaborate on any additional skills or expertise that are relevant to the job. This could include technical skills, industry-specific knowledge, or proficiency in certain tools or methodologies.

Professional Development: Include any professional development activities, workshops, or seminars you have attended that are relevant to your career.

Step 5. Closing & Salutation

A strong conclusion to your cover letter is essential to leave a positive and lasting impression on a prospective employer. It serves as your final opportunity to express enthusiasm, reinforce your qualifications, and prompt the hiring manager to take action. Here’s how to effectively end your cover letter.

Show self-assurance in your skills and how they align with the job requirements. This demonstrates to the employer that you are a competent and enthusiastic candidate. For example:

I am confident that my project management experience and problem-solving abilities make me a perfect fit for your team. I thrive in dynamic environments and am eager to contribute to your company's success.

Let your passion for the role and the industry shine through. Mentioning your enthusiasm can make you a more memorable candidate. For instance:

My lifelong passion for animal welfare drives my dedication to providing top-notch veterinary care. I am excited to bring this passion to your clinic and contribute to the well-being of your patients.

Highlight how your skills and experiences align with the job responsibilities. This helps the employer see the direct benefits of hiring you. For example:

With seven years of experience managing senior accounts, I am skilled at anticipating client needs and handling situations with discretion. I am eager to bring this expertise to your team and help grow your client base.

Share your career aspirations and how they align with the company’s growth. This shows your long-term interest in the organization. For example:

I look forward to leveraging my sales experience to identify new markets and build strong customer relationships. My goal is to grow within your company and eventually lead the account management team.

Align your personal values with the company’s mission to show you’re a cultural fit. For example:

I admire ArcherTech's commitment to supporting local businesses and have innovative marketing ideas to increase profitability in this sector. I am excited to discuss these ideas further.

Emphasize relevant technical skills, especially those mentioned in the job description. This highlights your readiness to contribute effectively. For example:

I bring extensive experience with CAD software and can create integrated 360-degree renderings for client presentations. My past successes in this area can help boost your sales by 150% over the next two quarters.

Encourage the employer to take the next step, such as scheduling an interview. Express gratitude and indicate your eagerness to discuss your application further. For example:

Thank you for considering my application. I look forward to discussing how my skills can contribute to your team. Please feel free to contact me at your convenience.

End your letter with a formal and courteous closing. Suitable options include "Best", "Sincerely", "Respectfully", and "Thank you".

Here's a template for Closing & Salutation:

This is the best approach I can suggest for writing a great cover letter, but I highly recommend using WPS Office templates for this. The AI features in AIPal and WPS Office can help extract keywords and assist with writing, while the templates provide pre-written content tailored to the position you're applying for. This approach minimizes effort and frustration, especially when a job requires a cover letter, ensuring your application meets all necessary requirements effectively.

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Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

How to Proofread your Cover Letter- WPS Office

WPS Office is an all-around solution for various tasks, including writing a cover letter and securing your dream job. Beyond helping you create a polished cover letter, WPS Office also excels in proofreading it. With its AI-powered Proofreader, WPS Office ensures your cover letter is error-free and impactful.

WPS AI: To assist you in polishing your content：

WPS AI Proofreader is an essential tool for perfecting your cover letter with ease and confidence. As you craft your application, WPS AI Proofreader ensures your writing is polished to perfection. It goes beyond simple spell checks, offering real-time error detection for grammar, punctuation, and clarity. This means you can focus on expressing your skills and achievements effectively, without worrying about typos or awkward phrasing. With customizable settings and intuitive correction options, WPS AI Proofreader tailors its suggestions to fit your writing style, ensuring your cover letter maintains professionalism and clarity.

AIPal Chatbot: For ideas and consultation

AIPal is a great web-assistant throughout the process of refining and perfecting your cover letter through its robust proofreading and consultation capabilities. This AI-powered tool not only identifies grammatical errors and punctuation issues but also provides insightful suggestions to enhance the clarity and effectiveness of your ideas. AIPal ensures that your cover letter maintains a cohesive flow and communicates your qualifications effectively to potential employers.

1. How long should a Cover Letter be?

A cover letter should ideally be between half a page and a full page in length, with a word count ranging from 250 to 400 words. It is typically divided into three to six paragraphs. It's important to keep it brief and focused on relevant details.

2. What tone should I use in my Cover Letter?

To effectively convey the right tone in your cover letter, aim for a balance that is both professional and friendly.

Avoid overly formal language while maintaining a polished demeanor.

Tailor your communication style to fit the company's culture, showing genuine enthusiasm for the position without coming across as boastful or overly eager.

Use confident and positive language to articulate your qualifications clearly, avoiding jargon, informal expressions, or humor that could be misinterpreted.

This approach will ensure your cover letter reflects professionalism and authentic interest in the position.

3. Should I include references in my cover letter?

Typically, you do not need to include references in your cover letter unless the employer specifically requires them. Concentrate on highlighting your relevant qualifications and explaining why you are a strong match for the position.

Create An Impactful Cover Letter With WPS Office

Creating a compelling cover letter can often be the decisive factor in securing your dream job. It needs to showcase your expertise clearly and coherently, leaving no doubt about your suitability for the role. WPS Office provides a reliable solution where you can gather all the necessary information for when you are figuring out how to write a cover letter and ensure your cover letter resonates at the right level.

From templates perfectly tailored to the job position to extracting crucial keywords and summarizing job descriptions, WPS Office equips you with everything essential for writing a successful cover letter. Download AIPal today to streamline your job hunting journey and alleviate some of the frustrations along the way.

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Employment Verification Letter [10+ Samples & Templates]

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Struggling to request or write an employment verification letter?

Whether for a loan request, an application for a visa, or even a new job opportunity, some situations might ask for this sort of document as part of the process.

This article is going to guide you through the most common situations — no matter if you are the one asking or the one writing one!

We'll be covering:

What Is An Employment Verification Letter?

How To Request An Employment Verification Letter (With Samples)

How To Write An Employment Verification Letter

Let's get started!

An employment verification letter, or job verification letter, is a document that confirms an employee's or job seeker's employment status. The document can be used to confirm:

• Employment dates
• Salary information
• Specific capacities
• And other details

This document is often used in one of the following cases below:

• Application for a home mortgage or an auto loan
• Application for renting household
• Request for a loan payment reduction or deferral
• Application for an H1B visa
• Starting a new opportunity with another company

If you are an employee requesting a verification letter or an HR professional handling an employee's request, this article is for you! We'll be walking through the process for each case and showing you how to request a job verification letter and how to write one, too. 

Let's start with…

How To Request An Employment Verification Letter

If you need to request a job verification letter, the very first thing you need to do is find out the person or department in charge of handling employment document requests.

In most cases, these requests may be handled by Human Resources (HR). However, if your company doesn't have an HR department, you might want to ask your employer, direct supervisor, or even payroll manager.

Some companies have different procedures for requesting an employment verification letter — like filling in a form or going to a specific person for your request.

In most cases, though, you'll probably have to send out an email to the person responsible.

If that's the case, then after you've identified the person handling your request, it will be time to get to…

Writing Your Employment Verification Letter Request Via E-mail

No matter the purpose of the document you are requesting, your request email should contain the following sections:

• An introduction explaining the nature of your request (e.g. mortgage)
• The information the company needs to verify (e.g. employment dates)
• The contact channels the company needs to send the letter (e.g. e-mail)
• The desired deadline the company should meet
• And a final note thanking the company for their time!

By the end, your request should look something like this:

Now, let's see how that would wrap up in some specific examples!

When Applying For Mortgage

If you're applying for a mortgage and you are asked to fill out a job verification letter, here's how you could craft your e-mail request:

Dear Denis Watson, I hope this message finds you well. I am currently in the process of applying for a mortgage with SecureHome Mortgage Company, and they require an employment verification letter as part of the application process. Could you please provide a verification letter that includes the following information: Confirmation of my employment status (full-time). My job title and a brief description of my job duties. My start date with the company. My current salary and any additional compensation (bonuses, commissions, etc.). SecureHome Mortgage Company has requested that the verification letter be sent via email to their Mortgage Processing Department at [email protected] . They have requested that this information be provided by August 15, 2024, to ensure timely processing of my mortgage application. Thank you very much for your assistance and cooperation. If you have any questions or need further information, please feel free to contact me at (555) 123-4567 or mquinn @gmail.com . Sincerely, Marina Quinn

When Applying For Rent

When applying for rent, your job verification letter can be similar to when applying for a mortgage. Here's how you could craft your e-mail request:

Dear Chad Frederick, I hope this email finds you well. I am currently in the process of applying to rent a house, and the property management company, SafeNest Rentals, requires an employment verification letter as part of their application process. Could you please provide a verification letter that includes the following information: Confirmation of my employment status (full-time). My job title and a brief description of my job duties. My start date with the company. My current salary and any additional compensation (bonuses, commissions, etc.). A summary of my employment history with the company. SafeNest Rentals has requested that the verification letter be sent via email to their Rental Application Department at [email protected] . They have requested that this information be provided by August 15, 2024, to ensure timely processing of my rental application. Thank you very much for your assistance and cooperation. If you have any questions or need further information, please feel free to contact me at (555) 123-4567 or [email protected] . Best regards, Sallie Curtis

When Applying For Loan Payment Reduction

When applying for a loan payment reduction, this is how you can craft your email request:

Dear Linda Woodward, I hope this message finds you well. I am writing to request your assistance with an application for a loan payment reduction from PrimeBank. They require an employment verification letter to proceed with my request. Could you kindly provide a letter verifying the following details: My current employment status (full-time). My job title and a brief overview of my responsibilities. My start date with the company. My current salary along with any additional compensation (bonuses, commissions, etc.). PrimeBank has requested that the verification letter be sent via email to their Loan Assistance Department at [email protected] . They have asked for this information to be provided by August 15, 2024, to facilitate the timely processing of my application. Thank you very much for your time and assistance with this matter. If you need any additional information or have any questions, please feel free to contact me at (555) 123-4567 or [email protected] . Sincerely, Jaydon Bonilla

When Applying For Visa Or Immigration

When requesting an employment verification letter for a visa application, this is how you could craft your e-mail:

Dear Louis Winter, I hope this message finds you well. I am writing to request your assistance with my H1B visa application. As part of the application process, the immigration authorities require an employment verification letter. Could you kindly provide a letter verifying the following details: My current employment status (full-time). My job title and a brief overview of my responsibilities. My start date with the company. My current salary along with any additional compensation (bonuses, commissions, etc.). A summary of my employment history with the company. The immigration authorities have requested that the verification letter be sent via email to their office at [email protected] . They have asked for this information to be provided by August 15, 2024, to ensure timely processing of my H1B visa application. Thank you very much for your time and assistance with this matter. If you need any additional information or have any questions, please feel free to contact me at (555) 123-4567 or [email protected] . Sincerely, Allan Robertson

When Starting A New Job With Another Company

In this case, it could be a nice touch to reassure your former employer that you are grateful for the opportunity of working for them during the time you spent at the company. Here's an example of how you could craft your request:

Dear Leyla Elliott, I hope this message finds you well. I am excited to share that I have accepted a new position with BlueWave and will be starting on August 15th, 2024. I am looking forward to this new chapter and am grateful for the experiences and skills I gained while working at Stellar Wealth. As part of my onboarding process, my new employer requires verification of my previous employment. I kindly request that you verify the following information: Employment dates Job title Duties and responsibilities Please send the verification letter via email to [email protected] . They would appreciate receiving this information by August 5, 2024, to ensure a smooth transition. Thank you very much for your time and assistance. If you have any questions or need further information, please do not hesitate to contact me at (555) 123-4567. Best regards, Malika Lyons

These examples should have you covered for different situations!

Now, if you are on the other end of the situation and you're the one having to write an employment verification letter, the next section is for you!

If you were assigned the task of writing the letter, then these are the steps you'll want to take:

• Add your company's letterhead
• Add the current date
• Add the third-party name and address
• Add a personalized greeting
• Explain your relationship with the employee
• Provide context of the time they worked with you
• Verify the information requested
• Close with your contact information

Your letter might end up looking something like this:

Free Employment Verification Letter Samples & Templates

We took the most common situation where a job verification letter might be required and packed it up into a few examples.

Home Mortgage Or An Auto Loan

When writing a job verification letter, this is how you could craft one:

Tech Innovators Inc. 123 Tech Drive Cityville, State 12345 Phone: (555) 987-6543 Email: [email protected] August 5, 2024 Mortgage Department ABC Bank 123 Finance Street Cityville, State 12345 To the Mortgage Department at ABC Bank, I am writing to verify the employment of Robert Johnson at Tech Innovators Inc. As his direct supervisor, I have had the pleasure of working closely with Robert since March 1, 2018. Robert holds the position of Senior Software Developer and is a full-time employee. During his time with us, he has consistently demonstrated reliability and dedication in his role. Robert currently earns an annual salary of $85,000, which is paid on a monthly basis. This information is provided for the purpose of Robert's application for a home mortgage. If you have any questions or need further information, please do not hesitate to contact me at (555) 987-6543 or [email protected] . Sincerely, Emily Davis Director of Engineering Tech Innovators Inc. (555) 987-6543 [email protected]

Renting Household

When writing a job verification letter for renting, this is how you could craft one:

Greenfield Marketing Solutions 789 Market Street Cityville, State 12345 Phone: (555) 123-9876 Email: [email protected] August 5, 2024 Leasing Office Sunshine Apartments 456 Rental Lane Cityville, State 12345 To the Leasing Office at Sunshine Apartments, I am writing to confirm the employment of Sarah Brown at Greenfield Marketing Solutions. As her direct supervisor, I have had the opportunity to work with Sarah since May 10, 2019. Sarah is employed as a Marketing Specialist and has been a full-time member of our team. She has proven to be a reliable and responsible employee throughout her tenure. Sarah earns an annual salary of $60,000, paid on a bi-weekly basis. This verification is provided for Sarah's application to rent a household. Should you require any additional information, please feel free to contact me at (555) 123-9876 or [email protected] . Sincerely, Michael Anderson Marketing Manager Greenfield Marketing Solutions (555) 123-9876 [email protected]

Loan Payment Reduction

When writing a letter for a loan payment reduction, this is how you could craft it:

Data Insights LLC 456 Data Avenue Cityville, State 12345 Phone: (555) 246-1357 Email: [email protected] August 5, 2024 Loan Services Department Financial Relief Corp. 789 Assistance Road Cityville, State 12345 To the Loan Services Department at Financial Relief Corp., I am writing to verify the employment of Emily White at Data Insights LLC. As her direct supervisor, I have closely worked with Emily since July 1, 2021. Emily serves as a Data Analyst and is a full-time employee. She has been a dedicated and valuable member of our team. Currently, Emily earns an annual salary of $70,000, which is paid on a monthly basis. This information is provided to support Emily's request for a loan payment reduction or deferral due to unforeseen financial circumstances. If you need any further information, please do not hesitate to contact me at (555) 246-1357 or [email protected] . Sincerely, David Lee Head of Data Analytics Data Insights LLC (555) 246-1357 [email protected]

Visa Or Immigration

When crafting a letter of verification for a visa application, this is how you could craft one:

Synergy Global Corp. 789 Synergy Lane Cityville, State 12345 Phone: (555) 321-7654 Email: [email protected] August 5, 2024 U.S. Citizenship and Immigration Services [Address] To the U.S. Citizenship and Immigration Services, I am writing to confirm the employment of Rajesh Patel at Synergy Global Corp. As his direct supervisor, I have had the pleasure of working with Rajesh since September 20, 2017. Rajesh holds the position of Project Manager and is a full-time employee. He earns an annual salary of $95,000, paid on a bi-weekly basis. We are in full support of Rajesh Patel's H1B visa application as he is an essential part of our team, demonstrating exceptional skills and commitment in his role. If you require any additional information, please contact me at (555) 321-7654 or [email protected] . Sincerely, Karen Thompson Senior Vice President Synergy Global Corp. (555) 321-7654 [email protected]

New Employer

When writing a job verification letter for a new employer, be sure to properly address the person or department responsible and close your letter by wishing your employer well!

Bright Future Solutions 123 Innovation Road Cityville, State 12345 Phone: (555) 654-3210 Email: [email protected] August 5, 2024 HR Department NextGen Innovations 101 Future Drive Tech City, State 54321 To the HR Department at NextGen Innovations, I am writing to verify the employment of Linda Green at Bright Future Solutions. As her direct supervisor, I have had the privilege of working with Linda since January 5, 2016. Linda has served as a Product Manager and has been a full-time member of our team. She has consistently demonstrated professionalism and dedication in her role. Linda has decided to pursue a new opportunity and will be leaving our company. Her last working day will be August 31, 2024. She earns an annual salary of $80,000, paid on a monthly basis. We wish Linda all the best in her future endeavors. If you need any further information, please contact me at (555) 654-3210 or [email protected] . Sincerely, Paul Martinez Chief Operating Officer Bright Future Solutions (555) 654-3210 [email protected]

Final Notes

• Writing A Job Reference Letter [4+ Samples & Downloadable Template]
• How To Write A Character Reference Letter For Someone 
• How To Write A Great Resignation Letter [10+ Samples & Templates]

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

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Steps to Write a Professional Reference Letter in 2024

Quick Summary

• A professional reference letter format includes the writer’s information, an introduction to the candidate, and a detailed body of their skills.
• You must be specific about the candidate’s skills and provide examples when writing a professional reference letter. 
• Sample reference letters for employees and job applications highlight the candidate’s qualifications, achievements, and character.

Table of Contents

Candidates often request a professional reference letter when they look for new jobs or move to new cities. Any individual can proceed with their job application process with the help of this letter. It may also assist those moving to a position in a different branch of the same company. Employees may ask for such recommendations if you are a supervisor or manager. You can write the reference letter on their behalf which proves to be a good evidence of their professional abilities. 

There are various reasons behind writing a recommendation letter for employees. These include job applications, employee recommendations, promotions, internal transfers, etc. This article discusses the professional reference format, its samples, examples, and other related tips. 

Reference Letter Formats

A reference letter format is similar to other letter formats. It includes

Introduction

Each section helps you convey information about the candidate and provide a recommendation. Moreover, the letter should not exceed one page.

Here is a detailed look at its key components:

The header includes your contact information, the date, and the recipient’s contact information. This makes your letter more formal because that provides the reason behind sending it to the employer. 

Explain your relationship with the candidate in the introduction. You can also add how long you have known each other and the context of your professional interactions. This provides the employer with a strong reason to look up at the candidate’s details. 

The best way to showcase the candidate’s skills and achievements is by using examples. Use paragraphs to talk about the candidate’s abilities at office. Showcase what makes them suitable for the job or position.

The conclusion should summarise the key points made in the body. It must also restate your strong recommendation for the candidate. Do not forget to add your contact information so that you can answer employer questions.

Here is an example of a professional reference letter for your understanding.

Writing a Professional Reference Letter

It would help if you kept several things in mind when writing a professional reference letter. This involves analysing the following points. 

Gathering Relevant Information About the Candidate

Start by asking the candidate for a copy of their resume or a list of key achievements. Discuss their career goals and the specific position they are applying for. Collect examples of their work and any notable accomplishments.

Highlighting Key Skills, Experiences, and Accomplishment

The skills that you highlight must be relevant to the position. For instance, you can try showing their leadership, communication, and technical abilities. Talk about the candidate’s contributions either to your organisation or other places. Mention any awards, recognitions, or special projects.

Maintaining a Professional and Positive Tone

Use formal language and a respectful tone throughout the letter. Be honest when you talk about the candidate’s strengths and potential. Avoid overly personal or informal language.

Common Mistakes to Avoid When Writing a Reference Letter

Do not be generic about your descriptions of the candidate’s skills and achievements. Avoid including irrelevant information that does not showcase the candidate’s professional qualifications. Failing to proofread for spelling, grammar, and punctuation errors leads to rejection. Writing a too long or too short letter is also an off for the potential employer. 

Professional Reference Letter Samples

Professional reference letter samples can be of different types. You must learn about these samples to ensure you write the correct letter. Take a look at the essential samples below.

Recommendation Letter for Employee

A reference letter from employe r is necessary because it proves the candidate’s worth. If you are the employer, you will know the candidate’s skills and specialities, proving their abilities to the future employer.

Here is an employment reference letter sample for your reference. 

Job Reference Letter From Employer

A job reference letter from an employer is important because it enables the candidate to get employed easily. Most of the time, these references are sent to a known office of the employer, increasing the candidate’s chances of getting selected. Here is a sample professional reference letter for your understanding. 

Employment Reference Letter for Job Application

An employment reference letter provides employers with an assessment of the candidate’s skills and experience. It offers insight into the candidate’s suitability for the role from someone who has supervised their work. Here is an employment reference letter sample for your reference.

Tips for Writing an Effective Reference Letter

When using a reference letter format for job, be specific and professional. Include all details that make the candidate’s eligibility stronger. Follow these tips to ensure effectiveness:

Understand the Purpose and Audience

Understand the reason behind writing a professional reference letter and who will be reading it. Whether for a job application or an internal promotion, knowing the audience will help you address specific concerns and highlight essential skills. For example, a hiring manager may want to see the candidate’s leadership skills. Showcase your candidate’s contributions in the body of the content.

Be Specific and Provide Examples

A reference letter should not contain general praise. Instead, provide specific examples that showcase the candidate’s skills and achievements. For example, here is a job reference letter sample, “Jane exceeded her targets by 20%”. You will write this instead of “Jane is a hard worker.” The former provides measurable proof of the candidate’s efforts and dedication, making the recommendation more trustworthy and reliable.

Ensure Accuracy and Honesty

Be truthful and accurate in your descriptions. People can detect false information easily, which can harm the candidate’s chances and credibility. Focus on the candidate’s genuine strengths and contributions. Emphasise only those areas where the candidate excels and provide honest assessments when necessary.

Proofread and Edit the Final Letter

A reference letter reflects on both the candidate and you as the writer. Errors in grammar, spelling, or punctuation can affect the letter’s professionalism. Take the time to proofread and edit the letter properly. Use tools like spell check and grammar check, or ask a colleague to review it. An error-free letter ensures a professional message and reflects well on both you and the candidate.

Writing a Professional Recommendation Letter

A strong professional recommendation letter is crucial for the job application process. It can influence hiring decisions by showcasing the candidate’s skills, achievements, and character. Such letters also help with internal transfers and career growth within the same company. Use the provided formats and samples to organise your writing process. This ensures you structure the letter well and include all necessary information. Be specific about your recommendations and provide examples to strengthen the letter.

A positive and professional tone throughout your recommendation letter can leave a lasting impression on the recipient, increasing the candidate’s chances of success. By following this guide, you can provide an excellent reference that supports the candidate’s career aspirations.

Frequently Asked Questions (FAQs)

What should be included in a professional reference letter.

A professional reference letter must include several elements. The major ones include an introduction, a statement of recommendation, reasons for recommending the candidate, a personal story with evidence (if applicable), and a closing statement. Add your signature at the end.

How long should a job reference letter be?

A job reference letter should be around a single page in length. It must consist of three essential parts: the opening, the body, and the closing. You must talk about the relationship between yourself and the candidate in the reference letter.  This also involves explaining why you wrote the letter.

Can you provide a sample of a recommendation letter for an employee?

Here is a sample of a recommendation letter for an employee: “Dear Ms. [name],  I am writing to recommend [name] for the position of [department] associate at [name] Company. I have worked with [name] for the past [years] at [company name] in [city]. I was always impressed with his ability to handle customers and work well with all colleagues.”

What is the best format for a job reference letter?

The best format to write a job reference letter is to start with an introduction, followed by a statement of recommendation that highlights the candidate’s skills. Add additional elements, like a personal story, to make the letter more impactful. Conclude with a closing statement.

How can I ensure my reference letter is effective and professional?

You can follow some essential tips to ensure your reference letter is effective and professional: focus on the candidate’s achievements and unique abilities, give examples of their tasks and activities that benefited the previous organisation, keep the information factual, and make your praise specific.

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Mail merge is more useful than you think: 4 practical uses.

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If Your PC Won't Run Windows 11, Here Are 5 Great Linux Operating Systems to Try Instead

When should you use ztna instead of a vpn, things you can 3d print at home, but shouldn't, quick links, creating address labels for your wedding invitations and christmas cards, writing individualized reports, writing job application cover letters, designing certificates.

Mail merging in Microsoft Word is well known for letting you create and send personalized versions of the same email to lots of people in one go. However, the tool also has some practical everyday uses that could make your home and work life a lot easier.

In short, mail merge lets you create a document in Microsoft Word that you can personalize with individualized details , such as people's names. There are two ways to do this—you can create the list of personalized variables within Microsoft Word's mail merge feature itself, or you can create the list in another program, such as Excel, and then import the details from that list into Word.

In this article, we will show you how to use mail merge in Microsoft Word alongside Microsoft Excel, since creating comprehensive lists and databases in Excel is easier to do and manage.

Mail merge is currently not available in Word for the web—you will need to subscribe to Microsoft 365 and use the Microsoft Word desktop app to use this tool.

While enjoyable, sending wedding invitations or Christmas cards can take time, and it's easy to make mistakes, especially if you're writing the addresses on the envelopes by hand. This is why you should use Microsoft Word instead. When you're done, you can either print the names and addresses onto label paper, or use normal paper and glue, before cutting out the individual labels to stick to your envelopes.

Start in Excel by creating your list of names and addresses. Make sure you put each line of each person's name and address into separate columns, and use headings across row 1. Also, ensure that you populate all cells, as leaving blanks will cause issues with your mail merge down the line.

Then, press F12 to name and save your document in a memorable place on your computer.

Now, open a blank Word document, and click Mailings > Start Mail Merge > Labels.

To save paper, scroll down to and select "30 Per Page," and click "OK."

Turning on the Show/Hide (¶) option in the Home tab will help you see the layout and positioning of the labels you have just created.

The next step is to import the address list that you created in Excel. To do this, with the Mailings tab still open, click Select Recipients > Use An Existing List.

Use the Select Data Source window that opens to locate the Excel file containing the names and addresses, and click "Open." In the Select Table dialog box, check the checkbox that tells Word that you've used headings in your Excel table, and then click "OK".

Word is now ready to pull the data across from Excel.

Click "Insert Merge Field," and see that the headings you created in Excel are listed in the drop-down. Start by clicking the item you want to appear on the first line of the address label ("Name"), and then press Enter. Repeat the process for each line of the address label, making sure you press Enter between each one.

If the text runs over the space provided for the labels, increase the label sizes by clicking and dragging the bottom of the label row downwards, then remove any labels that move to the next page .

When you have inserted all merge fields, click "Update Labels." This will apply the merge fields you just added to each of the labels in your document.

Now, click "Preview Results" to check you're happy with how your labels look.

To complete the process, click Finish And Merge > Print Documents.

If you want to make changes to individual addresses, click Finish And Merge > Edit Individual Documents. This will open the labels in a new document, where you can make changes without affecting the other entries.

Then, ensure "All" is selected, and click "OK" to print.

Finally, cut up your labels and stick them onto your envelopes!

While the example we're going to use will be for teachers writing school reports, the same process can be used in many different roles and professions, such as surveying, assessing, managing, and reviewing.

In a Word document, type the foundation of the report, using "[NAME]" where a person's name will go, and "__" wherever an individualized part needs to be added.

Then, copy each sentence into a cell across row 1 of an Excel sheet, making sure you add a "Name" column at the start.

Then, fill in the gaps under each column for each report you want to generate, before pressing F12 to name and save the spreadsheet in a memorable location.

Now, return to your Word document. In the Mailings tab, click Select Recipients > Use An Existing List.

In the Select Data Source window that opens, locate the Excel sheet containing the report details, and click "Open." Then, in the Select Table dialog box, check the checkbox that tells Word that you've used headings in your Excel table, and click "OK".

Now, select the areas where you used [NAME] or inserted blanks in your Word document, click "Insert Merge Field," and choose the appropriate field via the "Insert Merge Field" drop-down to add it to the sentence.

After you have assigned all the fields from Excel, click "Preview Results" to see the first report. You can also use the arrows to flick through all the reports if you wish.

Finally, click "Finish and Merge," which gives you the option to review and amend the documents individually, or print the reports you generated.

It can be frustrating to regurgitate the same information in various cover letters for the many jobs you might apply for. After all, the skills you have can be applied to many different roles. This is where mail merge comes into play.

Across row 1 in a blank Excel worksheet, type the different skill categories you fall into.

In row 2, underneath each skill, write a few sentences demonstrating your possession of that skill. These sentences will ultimately be exported into your cover letter, so make sure you write them with this in mind.

Once you have finished detailing your skills, press F12 to name and save the workbook. You can go back in and add to or amend the details in this sheet at any time.

Next, when you've found a job you want to apply for , open a new Microsoft Word document, and type the opening and ending of your cover letter. Then, in the Mailings tab, click Select Recipients > Use An Existing List.

In the Select Data Source window that opens, locate the Excel sheet containing your skills, and click "Open." Then, in the Select Table dialog box, check the checkbox that tells Word that you've used headings in your Excel table, and click "OK".

Then, click "Insert Merge Field," and choose the job skill that you detailed in your Excel spreadsheet.

You will then see a placeholder indicating that the text will appear in that position when you complete the mail merge.

When you have added all your skills, click "Preview Results" to check that you are happy with the structure and order of your paragraphs. If not, you can select and reorder your text.

Inevitably, you will want to amend the wording here and there to ensure that the letter is coherent. Using the mail merge technique described in this article forms the basis of your cover letter, but you should always check it through to ensure it runs smoothly. To make changes, click "Finish And Merge," and select "Edit Individual Documents." After you click "OK," your completed cover letter will open in a new document, which you can then amend and save as necessary.

Whether you run a local football team or a kids' activity center, you might want to create certificates for your participants.

First, create your list in Excel, including things like the recipients' names, scores, standards, and whatever other individualized details you want to include. Then, press F12 to name and save these details.

Next, design your certificate in Microsoft Word. If you prefer, you can use a template by clicking File > Home > More Templates.

Now, in the Mailings tab, click Select Recipients > Use An Existing List.

Locate the recipients' details that you created in Excel, click "Open", check "First Row Of Data Contains Column Headers," and click "OK."

Then, click "Insert Merge Field" to add the fields from your Excel sheet to your Word document where appropriate.

Before you finalize your certificates, click "Preview Results" to check that everything looks as it should, and then click Finish And Merge > Print Documents.

Now that you have some ideas for using mail merge for everyday tasks, check out some of our other little-known Microsoft Word tips .

• Microsoft Word
• Microsoft Excel