example of cover letter for tourist visa

Schengen Visa Application Cover Letter – Sample Letter for Schengen Tourist Visa

The cover letter you must submit for your Schengen Visa application is an important document that states the reason you are traveling to a certain Schengen country. In your Schengen Visa Application Cover Letter, you must address the Embassy or Consulate of the destination country you plan to visit, as your main goal is to persuade the Consular staff that you are a suitable candidate for receiving the Schengen visa.

How to Write a Cover Letter for a Schengen Tourist Visa?

Your Schengen tourist visa application cover letter should include the information listed below:

• Your full name.
• Your date of birth.
• Your nationality.
• Your passport details (passport number, issue date, and expiry date).
• Your current address.
• Your email address.
• Your phone number.
• The date when you are writing the letter.
• The name of the embassy or consulate where you are applying for the Schengen visa.
• The embassy or consulate’s address.
• The intention of traveling with a Schengen Tourist Visa (e.g., tourism, sightseeing, visiting friends or family, attending an event, etc.).
• The entry and exit dates of your trip.
• A detailed itinerary of your trip, including the Schengen countries you plan to visit during your trip, information about your planned accommodations, flights, and any tours or activities you have booked.
• Your financial capacity to cover your trip expenses.

Tourist Visa Application Cover Letter Sample

A Sample Cover Letter for Tourist Visa and How to Create One

By Alice Ross | PASSPORT & VISA

• PASSPORT & VISA » A Sample Cover Letter for Tourist Visa and How to Create One

If you're planning to  travel abroad , in many cases you will need to obtain a visa beforehand. The requirements vary according to your country of origin and your destination. But for a lot of people, the process to be granted a visa can seem daunting and unclear. In this article, we share important tips about visas to equip you with the knowledge to prepare for your international trip. Read on to find out more about how tourist visas work, including a very useful sample cover letter for your tourist visa application.  

What Exactly Is a Tourist Visa?

A tourist visa or visitor visa is an official document that allows you to get in another country. In general, you are likely to need one every time you visit another country. However, this depends on which country you are from and where you are going, as some countries have agreements that allow entrance even without it.

A tourist visa may take different forms: it can be a paper document, although it most often comes as a simple stamp in your passport . Some countries require you to arrange your visa before arriving in the country, while others issue it to you once you land at the airport.

A tourist visa indicates how long you are allowed to stay in the country. It also defines which activities you are allowed to participate in or not while there, such as working and studying.

Other Types of Visas

A tourist visa is the most common and most acquired type of visa. It is usually only valid for a short period of time, commonly ranging from a few weeks to a couple of months.

This is what you will need if you are just planning to visit the country. A tourist visa however doesn't allow you to work and study while you are in a particular country.

Others types of visas include student visas, business visas, media visas, fiancé visas , and many others depending on the place you're travelling to.

Resident visas are also available for those who want to live in a particular country. You will normally need a valid reason to obtain this type of visa, as they tend to be the most difficult to get.

What You Need to Apply for a Tourist Visa

As mentioned above, tourist visa requirements vary with your nationality and your destination, as well as where you make your application. You should always check the instructions application to your specific situation on the relevant embassy or consulate website. Having said that, there are some general requirements and common documents that are needed for most tourist visa applications.

These include:

• Passport valid for at least six (6) months beyond the intended period of stay
• Duly filled out visa application forms
• Confirmed round-trip tickets
• Cover letter for tourist visa or letter to the consulate

Top tip: travel insurance for your visa application

Most tourist visa applications require you to show proof of travel insurance coverage for the duration of your trip. We use and recommend SafetyWing as our preferred travel medical insurance provider. It's the most flexible and affordable we've found, starting at just $1.32 per day. They can also provide a visa letter to support your application. If you're looking for more comprehensive coverage, World Nomads is also a reliable and very popular alternative among global travelers. Note: In our experience and to the best of our knowledge, these two travel insurance options fulfill the requirements for most tourist visa applications. However, please make sure to check that they meet the specific criteria applicable to your individual case.

Sample Cover Letter for Tourist Visa Application

Via rappler.com

The cover letter or letter to the consulate is necessary for tourist visas that require interviews. This letter needs to explain why you want to visit the country and where you will be staying in the country. It must also outline the intended dates and duration of your stay.

Moreover, this letter is your way to tell the embassy if you are getting a sponsorship from a friend, parents, or a romantic partner who are currently based in that country. It's important to take your time to write your cover letter, although you should also make sure to keep it to-the-point and not too long.

If the trip is going to be  sponsored by someone else , make sure to include the following details in the cover letter for your tourist visa application:

• The name of the person who is going to sponsor your trip
• The job or source of income of the person who is going to sponsor you
• Your proof or relationship (normally pictures)
• Proof of financial capability of your sponsor
• The expenses your sponsor will cover

The cover letter is a really important document to provide before your trip. It states every important thing you want to tell the embassy or consulate. Make sure that it mentions and explains every document you've submitted.

To give you a better insight into how to create a cover letter for your visa application, here is a sample cover letter for a tourist visa needed to enter a country:

TO THE HONORABLE CONSUL

EMBASSY OF (Country you're visiting)

<Address of the Consulate>

Dear Sir/Madam:

I, <Your full legal name> would like to apply for a tourist visa to spend a vacation in <name of the country> from <date of arrival> to <date of departure.>

My main purpose for travel is tourism, to see the beautiful sights of  <name of the country> , particularly <name of tourist attractions.> I'm also looking forward to experiencing the culture, tasting the cuisine, and meeting locals to experience everything the country has to offer.

I am employed at <name of the company> located in <location of the company> since <date you were employed> and am currently holding the position of <your job position.> Vacation from work has already been approved for the whole duration of this trip.

During my trip, my <your relationship with the sponsor> <full name of the sponsor,>  who works as <job title of the sponsor> at <place of employment> will sponsor my trip. He/she will cover my accommodations, food expenses, and plane tickets.

Please find the following documents to support the legitimacy of what is outlined in this letter:

• Passports (including old ones if applicable)
• Application form, duly dated and signed with passport-size picture
• Employment and leave certificates showing the date I'm expected to return to work
• Payslips, tax report, credit card statements, bank certificate & statement of account as proof of income
• Plane ticket booking reservation
• Hotel booking reservation as proof of accommodation directly faxed to the embassy
• Travel insurance with benefits

Please don't hesitate to contact me if you require any further information. I may not be available at all times due to my working schedule or I might be engaged in a mission, but you may still try to reach me at the following:

Of course, the sample cover letter for tourist visa application provided above is only a template and can be modified according to your situation. Again, including this in your travel visa application is very important, so make sure that you take the time to think about what you want to write and to gather all the necessary documents to support the information you provide in your letter.

Do you have any helpful tips or a sample cover letter for a tourist visa application you want to share? Let us know in a comment below!

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About the Author

Hi, I’m Alice Ross, a long-term traveler who left the corporate world to travel the world. I chose to live life on my own phase and live day by day while immersing myself in new experiences, new knowledge, and new people in a different walk of life I met along the way.

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Written Samples

15 schengen visa cover letter samples.

Are you dreaming of exploring the picturesque landscapes, rich history, and diverse cultures of Europe?

A Schengen visa is your gateway to unlocking the wonders of 26 European countries.

However, crafting a compelling cover letter is crucial to increasing your chances of visa approval.

Schengen Visa Cover Letter Samples

In this article, we present fifteen expertly crafted Schengen visa cover letter samples that will help you create a winning application.

Sample One: Tourism in France

Subject: Schengen Visa Application – Tourism in France

Dear Visa Officer,

I am writing to apply for a Schengen visa to embark on a ten-day tourism trip to France from September 1 to September 10, 2024. As a history enthusiast and art lover, I am eager to immerse myself in the rich cultural heritage of France, visiting iconic landmarks such as the Eiffel Tower, the Louvre Museum, and the Palace of Versailles.

During my stay, I will be residing at the Hotel Montmartre in Paris (booking confirmation attached). I have sufficient funds to cover all expenses during my trip, as evidenced by my bank statements and travel insurance policy enclosed with this application.

I am currently employed as a marketing manager at XYZ Corporation, and I have been granted leave for the duration of my trip (employer’s letter attached). I assure you that I will return to my home country before the expiration of my visa, as I have strong ties here, including my family and a stable career.

Thank you for considering my application. I look forward to the opportunity to explore the beauty and history of France.

[Your Name]

Sample Two: Business Trip to Germany

Subject: Schengen Visa Application – Business Trip to Germany

I am submitting this application for a Schengen visa to attend a five-day business conference in Berlin, Germany, from November 15 to November 19, 2024. The conference, titled “Future of Digital Marketing,” is being organized by the European Marketing Association (invitation letter attached).

As a digital marketing specialist at ABC Company, attending this conference is crucial for my professional development and will provide valuable insights into the latest industry trends and best practices. My company is sponsoring my trip and has provided a letter confirming my employment and the purpose of my visit (enclosed).

During my stay, I will be accommodated at the Berlin Marriott Hotel (booking confirmation attached). I have sufficient financial means to cover all expenses during my trip, as demonstrated by my bank statements and travel insurance policy.

I assure you that I will adhere to the visa conditions and return to my home country before the visa expires. I have strong ties to my home country, including my family and a stable job.

Thank you for your time and consideration. I am excited about the opportunity to represent my company and enhance my professional skills at this international conference.

Sample Three: Studying in Spain

Subject: Schengen Visa Application – Studying in Spain

I am applying for a Schengen visa to pursue a six-month student exchange program at the University of Barcelona in Spain, commencing on September 1, 2024. I am currently enrolled in a Bachelor’s degree program in International Business at XYZ University in [Your Country].

The student exchange program is an incredible opportunity for me to expand my knowledge, improve my Spanish language skills, and gain international exposure. I have been accepted into the program and have received an acceptance letter from the University of Barcelona (attached).

During my stay, I will be residing in the university’s student dormitory (accommodation confirmation attached). I have sufficient funds to cover my living expenses and tuition fees, as evidenced by my bank statements and the sponsorship letter from my parents (enclosed).

I am fully committed to my studies and will return to my home country upon completion of the exchange program. I have strong ties to my home country, including my family and my ongoing education at XYZ University.

Thank you for considering my application. I am grateful for this opportunity to enhance my academic experience and immerse myself in the Spanish culture.

Sample Four: Attending a Wedding in Italy

Subject: Schengen Visa Application – Attending a Wedding in Italy

I am writing to apply for a Schengen visa to attend my best friend’s wedding in Rome, Italy, from August 5 to August 12, 2024. As the maid of honor, my presence at the wedding is of utmost importance to support my friend on her special day.

The wedding ceremony and reception will be held at the luxurious Villa Borghese (invitation card attached). I will be staying at the Hotel Colosseum during my visit (booking confirmation enclosed).

I am currently employed as a software engineer at XYZ Tech Solutions and have been granted leave for the duration of my trip (employer’s letter attached). I have sufficient financial means to cover all expenses during my stay, as evidenced by my bank statements and travel insurance policy.

I assure you that I will return to my home country before the expiration of my visa, as I have strong ties here, including my family and a stable career.

Thank you for considering my application. I am excited about the opportunity to celebrate this joyous occasion with my best friend and her loved ones in the beautiful city of Rome.

Sample Five: Medical Treatment in Switzerland

Subject: Schengen Visa Application – Medical Treatment in Switzerland

I am submitting this application for a Schengen visa to undergo a three-week medical treatment at the renowned ABC Medical Center in Zurich, Switzerland, from October 1 to October 21, 2024. I have been diagnosed with [medical condition], and my local doctors have recommended this specialized treatment available at ABC Medical Center.

I have received a letter from the medical center confirming my appointment and the duration of my treatment (enclosed). During my stay, I will be accommodated at the on-site patient housing facility provided by the medical center (confirmation attached).

My medical expenses will be covered by my health insurance policy (policy document attached), and I have sufficient funds to cover any additional costs and living expenses during my stay, as evidenced by my bank statements.

I am determined to complete my treatment and return to my home country to continue my recovery. I have strong ties to my home country, including my family and my job as a [your profession] at [company name].

Thank you for considering my application. I am hopeful that this medical treatment will greatly improve my health and quality of life.

Sample Six: Visiting Family in the Netherlands

Subject: Schengen Visa Application – Visiting Family in the Netherlands

I am writing to apply for a Schengen visa to visit my sister and her family in Amsterdam, Netherlands, from December 20, 2024, to January 3, 2025. My sister, [sister’s name], is a Dutch citizen and has been living in the Netherlands for the past five years with her husband and two children.

During my two-week stay, I will be residing at my sister’s home (invitation letter and address proof attached). As a schoolteacher, I have been granted leave for the duration of my trip (leave approval letter from my employer enclosed).

I have sufficient funds to cover my expenses during the visit, as evidenced by my bank statements and travel insurance policy. I assure you that I will return to my home country before the expiration of my visa, as I have strong ties here, including my job and my elderly parents who I care for.

Thank you for considering my application. I am excited about the opportunity to spend quality time with my sister and her family, especially during the festive season.

Sample Seven: Participating in a Sports Tournament in Portugal

Subject: Schengen Visa Application – Participating in a Sports Tournament in Portugal

I am submitting this application for a Schengen visa to participate in an international tennis tournament in Lisbon, Portugal, from September 8 to September 15, 2024. I have been selected to represent my country in the tournament based on my national rankings and performance in recent competitions.

The tournament is being organized by the Portuguese Tennis Federation, and I have received an official invitation letter confirming my participation (attached). During my stay, I will be accommodated at the tournament-designated hotel, the Lisbon Tennis Resort (booking confirmation enclosed).

My travel expenses, including airfare and accommodation, will be sponsored by my national tennis association (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am committed to representing my country in the tournament and will return home immediately after its conclusion. I have strong ties to my home country, including my family, my ongoing education at [university name], and my responsibilities as a member of the national tennis team.

Thank you for considering my application. I am honored to have the opportunity to compete at this prestigious international tournament and showcase my skills on a global stage.

Sample Eight: Attending a Music Festival in Belgium

Subject: Schengen Visa Application – Attending a Music Festival in Belgium

I am writing to apply for a Schengen visa to attend the renowned ABC Music Festival in Brussels, Belgium, from July 10 to July 15, 2024. As a passionate music lover and aspiring musician, attending this festival has been a long-standing dream of mine.

I have purchased tickets for the festival (booking confirmation attached) and will be staying at the Brussels Youth Hostel during my visit (reservation confirmation enclosed). I have sufficient funds to cover my expenses during the trip, as evidenced by my bank statements and travel insurance policy.

I am currently employed as a graphic designer at XYZ Creative Agency and have been granted leave for the duration of my trip (employer’s letter attached). I assure you that I will return to my home country before the expiration of my visa, as I have strong ties here, including my family and a stable career.

Thank you for considering my application. I am thrilled about the opportunity to immerse myself in the vibrant music scene and cultural experiences that the ABC Music Festival has to offer.

Sample Nine: Conducting Research in Austria

Subject: Schengen Visa Application – Conducting Research in Austria

I am submitting this application for a Schengen visa to conduct a four-week research project at the University of Vienna in Austria, from November 1 to November 28, 2024. I am currently a doctoral candidate in the field of molecular biology at XYZ University in [Your Country].

My research project focuses on the analysis of specific protein structures, and I have been invited by Professor [name], a renowned expert in this field, to collaborate on this project at the University of Vienna (invitation letter attached). This opportunity will greatly contribute to the advancement of my doctoral thesis and foster international scientific collaboration.

During my stay, I will be accommodated at the university’s guest researcher apartments (accommodation confirmation attached). My research expenses and living costs will be covered by a grant from my university (grant award letter enclosed), and I have sufficient personal funds to cover any additional expenses, as evidenced by my bank statements.

I am fully committed to completing my research project and will return to my home country upon its conclusion. I have strong ties to my home country, including my family and my ongoing doctoral studies at XYZ University.

Thank you for considering my application. I am excited about the opportunity to conduct cutting-edge research and contribute to the scientific community through this international collaboration.

Sample Ten: Attending a Conference in Sweden

Subject: Schengen Visa Application – Attending a Conference in Sweden

I am writing to apply for a Schengen visa to attend the International Conference on Sustainable Development in Stockholm, Sweden, from August 20 to August 23, 2024. As an environmental scientist and sustainability advocate, I have been invited to present my research paper at this prestigious conference.

The conference is being organized by the Swedish Environmental Protection Agency (invitation letter and conference program attached). During my stay, I will be accommodated at the Stockholm Green Hotel, which is the designated conference hotel (booking confirmation enclosed).

My travel expenses, including airfare and accommodation, will be covered by my employer, the National Institute for Environmental Research (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am committed to presenting my research and engaging in valuable discussions with fellow scientists and sustainability experts. I will return to my home country immediately after the conference concludes. I have strong ties to my home country, including my family and my position as a senior researcher at the National Institute for Environmental Research.

Thank you for considering my application. I am honored to have the opportunity to contribute to the global discourse on sustainable development and represent my country at this esteemed international conference.

Sample Eleven: Visiting Friends in Denmark

Subject: Schengen Visa Application – Visiting Friends in Denmark

I am submitting this application for a Schengen visa to visit my close friends, [friend’s names], in Copenhagen, Denmark, from September 1 to September 15, 2024. I have known [friend’s name] since our university days, and they have been living and working in Denmark for the past three years.

During my two-week stay, I will be residing at my friend’s apartment in Copenhagen (invitation letter and address proof attached). As a freelance writer, I have the flexibility to work remotely during my trip and have sufficient funds to cover my expenses, as evidenced by my bank statements and travel insurance policy.

I assure you that I will adhere to the visa conditions and return to my home country before the visa expires. I have strong ties to my home country, including my family and my ongoing projects with several local clients.

Thank you for considering my application. I am excited about the opportunity to reunite with my dear friends and explore the beautiful city of Copenhagen.

Sample Twelve: Participating in a Volunteer Program in Finland

Subject: Schengen Visa Application – Participating in a Volunteer Program in Finland

I am writing to apply for a Schengen visa to participate in a three-month volunteer program at the ABC Wildlife Sanctuary in Helsinki, Finland, from June 1 to August 31, 2024. As an animal lover and conservation enthusiast, I am eager to contribute my time and skills to support the sanctuary’s mission of protecting endangered species.

I have been accepted into the volunteer program and have received a letter of confirmation from the ABC Wildlife Sanctuary (attached). During my stay, I will be accommodated in the on-site volunteer dormitory provided by the sanctuary (confirmation enclosed).

I have sufficient funds to cover my living expenses during the program, as evidenced by my bank statements and the fundraising campaign I conducted to support my volunteer journey (campaign details attached). I have also obtained a travel insurance policy for the duration of my stay.

I am fully committed to completing the volunteer program and will return to my home country upon its conclusion. I have strong ties to my home country, including my family and my job as a veterinary assistant at XYZ Animal Hospital, where I have been granted leave for the duration of the program (leave approval letter attached).

Thank you for considering my application. I am thrilled about the opportunity to contribute to wildlife conservation efforts and gain valuable experience in animal care and rehabilitation.

Sample Thirteen: Attending a Training Course in the Czech Republic

Subject: Schengen Visa Application – Attending a Training Course in the Czech Republic

I am submitting this application for a Schengen visa to attend a two-week training course on advanced software development techniques in Prague, Czech Republic, from October 10 to October 23, 2024. The course is being organized by the renowned ABC Tech Institute and will provide me with valuable skills to enhance my career as a software engineer.

I have been selected by my employer, XYZ Software Solutions, to attend this training course (employer’s letter and course registration confirmation attached). During my stay, I will be accommodated at the Prague Tech Hotel, which is the designated hotel for course participants (booking confirmation enclosed).

My training expenses, including course fees, airfare, and accommodation, will be fully sponsored by my employer (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am committed to completing the training course and applying the acquired knowledge to my work at XYZ Software Solutions. I will return to my home country immediately after the course concludes. I have strong ties to my home country, including my family and my position as a senior software engineer at XYZ Software Solutions.

Thank you for considering my application. I am grateful for this opportunity to enhance my technical skills and contribute to the growth and success of my company.

Sample Fourteen: Visiting a Trade Fair in Hungary

Subject: Schengen Visa Application – Visiting a Trade Fair in Hungary

I am writing to apply for a Schengen visa to visit the International Trade Fair for Consumer Electronics in Budapest, Hungary, from September 5 to September 8, 2024. As a buyer for ABC Electronics, a leading electronics retailer in [Your Country], attending this trade fair is crucial for establishing new business partnerships and staying updated on the latest industry trends.

I have been appointed by my company to represent them at the trade fair and have received an invitation letter from the event organizers (attached). During my stay, I will be accommodated at the Budapest Business Hotel, which is located near the trade fair venue (booking confirmation enclosed).

My travel expenses, including airfare and accommodation, will be covered by ABC Electronics (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am committed to fulfilling my professional duties at the trade fair and will return to my home country immediately after the event concludes. I have strong ties to my home country, including my family and my position as a senior buyer at ABC Electronics, where I have been employed for the past five years.

Thank you for considering my application. I am excited about the opportunity to represent my company at this important industry event and contribute to the growth of our business.

Sample Fifteen: Performing at a Cultural Event in Greece

Subject: Schengen Visa Application – Performing at a Cultural Event in Greece

I am submitting this application for a Schengen visa to perform at the Annual Greek Cultural Festival in Athens, Greece, from July 15 to July 18, 2024. As a renowned traditional dancer from [Your Country], I have been invited by the festival organizers to showcase our country’s rich cultural heritage through dance.

The festival organizers have provided me with an official invitation letter and performance contract (attached). During my stay, I will be accommodated at the Athens Cultural Center, which is the designated accommodation for festival performers (confirmation enclosed).

My travel expenses, including airfare and accommodation, will be covered by the festival organizers (sponsorship letter attached). I have sufficient personal funds to cover any additional expenses during my stay, as evidenced by my bank statements.

I am honored to represent my country’s cultural traditions at this prestigious international festival and will return to my home country immediately after my performance concludes. I have strong ties to my home country, including my family and my role as a dance instructor at the National Dance Academy.

Thank you for considering my application. I am grateful for this opportunity to showcase my talent, promote cultural exchange, and contribute to the success of the Annual Greek Cultural Festival.

A well-crafted Schengen visa cover letter is essential to demonstrate your purpose of travel, itinerary, financial means, and ties to your home country.

By using these fifteen samples as a guide and tailoring them to your specific situation, you can create a compelling cover letter that enhances your chances of visa approval.

Remember to provide accurate information, attach relevant supporting documents, and maintain a professional and respectful tone throughout your application.

With a strong cover letter and a complete application package, you are one step closer to embarking on your European adventure. Wishing you the best of luck with your Schengen visa application!

• Immigration

Sample Cover Letters for Schengen Visa Application

Applying for a Schengen visa involves various documents, one of which is the cover letter. This letter plays a crucial role as it presents your purpose for visiting, explains your itinerary, and communicates directly to the consulate. Here’s a detailed guide on how to craft a compelling cover letter for your Schengen visa application.

How to Write a Decent Cover Letter for Schengen Visa Application

Step 1: Start With Basic Formatting

Firstly, your cover letter needs to have a professional layout:

• Header : Include your contact information at the top right corner and the date. Below that, write the contact information of the embassy or consulate.
• Salutation : Always start with “Dear Sir/Madam,” or if you know the name of the consul, you can address them directly.

Step 2: Introduction

Begin your letter by stating your intent:

• Introduce yourself, mention your nationality, and briefly state your reason for applying for a Schengen visa.
• Specify the type of visa you are applying for (tourism, business, medical, etc.).

Step 3: State the Purpose of Your Visit

This part should detail why you want to visit the Schengen area:

• If it’s for tourism, highlight some attractions or events you plan to attend.
• For business, mention your business contacts and the essence of your visit.
• If it’s a medical visit, briefly state the medical reason without going into too much detail.

Step 4: Provide Your Travel Itinerary

Giving a clear itinerary offers the consulate clarity on your plans:

Also of Interest:

Portuguese work visa delays strain brazilian applicants, latvia schengen visa: tourist application guide.

• Include your arrival and departure dates.
• List the places you intend to visit, along with accommodation arrangements.
• For a multi-country visit, highlight the main destination and other countries on your itinerary.

Step 5: Explain Your Ties to Your Home Country

Consulates need to ensure that you will return to your home country after the visit:

• Mention your employment status, job title, employer details, and the length of your employment.
• If applicable, mention your family ties, property, or other significant commitments in your home country.

Step 6: Detail Your Financial Means

Prove that you can financially sustain yourself during your stay:

• State your annual income or provide evidence of savings.
• If someone else is sponsoring your trip, mention their name and your relationship with them and attach proof of sponsorship.

Step 7: Closing Statement

Reaffirm the purpose of your visit and express your hope for a positive response:

• Summarize the reasons why you should be granted a visa.
• Politely request for your application to be accepted, ensuring you sound polite and respectful.

Step 8: Attach Supporting Documents

List the documents you are attaching with your application:

• Passport copies, bank statements, travel insurance , flight itinerary, hotel bookings, invitation letters, etc., should be noted.

Step 9: Sign off Formally

Use a formal closing such as “Best regards” or “Sincerely,” followed by your full name. If you are sending a hard copy, make sure to sign above your typed name.

Additional Tips:

• Clarity and Conciseness : Keep your language clear and concise. Avoid overly complex sentences.
• Customization : Tailor your cover letter to reflect your specific situation. Avoid generic phrases that make your letter sound impersonal.
• Proofreading : Always check for grammatical errors or typos. A well-written letter makes a better impression.

Sample Cover Letter for Tourist Schengen Visa

Subject: Application for Schengen Visa for Tourism Purposes

Chennai, India March 24, 2023

Embassy of Spain 12, Prithviraj Road Chennai, India

Dear Consular Officer,

I, Priya Singh, a permanent resident of Chennai, India holding passport number P3456789, am writing to request a Schengen Visa to visit Spain for tourism purposes. My planned travel dates are from July 10, 2023, to July 25, 2023.

My visit’s primary purpose is to explore the rich cultural heritage and scenic beauty of Spain, visiting prominent locations like Madrid, Barcelona, and Seville. I am particularly interested in exploring the Prado Museum, experiencing a flamenco dance show, and indulging in the local cuisine.

I am currently employed at Tech Innovations Pvt. Ltd., where I work as a Project Coordinator. I’ve arranged my travel and accommodation details, ensuring I have a structured travel itinerary during my stay. My return to India will follow the completion of my journey on July 25, 2023, as per the travel plan.

Attached herewith are the supporting documents including my employment verification , hotel bookings, flight tickets, travel insurance, and bank statements as proof of my financial sufficiency.

Thank you very much for considering my application. I am looking forward to a favorable response. Should you need any further information, please do not hesitate to contact me.

Warm regards,

Priya Singh [Full address in India] [Contact Information]

Sample Cover Letter for Business Schengen Visa

Subject: Schengen Visa Application for Business Trip

Bangalore, India March 24, 2023

Embassy of Germany 45 MG Road Bangalore, India

Dear Sir/Madam,

I am Rajesh Kumar, writing on behalf of my employer, Future Enterprises Pvt. Ltd., based in Bangalore, India, to request a Business Schengen Visa for myself. My passport number is A98765432.

The purpose of my visit is to attend business meetings and workshops with our business partner, Green Tech Innovations, located in Frankfurt, Germany, scheduled from April 15, 2023, to April 22, 2023. These meetings are crucial for the upcoming joint venture that we are due to sign, which will significantly benefit both companies involved.

During my stay, I will be accommodated at Hilton City Hotel in Frankfurt, and all my expenses will be borne by Future Enterprises Pvt. Ltd. as per our corporate travel policy.

Enclosed are all pertinent documents, including my itinerary, invitation letter from Green Tech Innovations, company support letter, proof of financial means, hotel reservation, and round-trip flight bookings.

I kindly request a prompt processing of my visa application. Please contact me should you require more information.

Rajesh Kumar [Full address in India] [Contact Information]

Sample Cover Letter for Medical Treatment Schengen Visa

Subject: Application for Schengen Medical Treatment Visa

Mumbai, India March 24, 2023

Consulate of Italy 30, Altamount Road Mumbai – 400026

My name is Aarti Malhotra, and I am writing to apply for a Medical Treatment Visa for Italy. I am a legal resident of Mumbai, India, and hold passport number M1234567.

Based on medical advice, I need to undergo a specialized medical procedure at the Santa Maria Hospital in Rome, Italy. The treatment is scheduled from August 10, 2023, to August 30, 2023, and is necessary due to a condition that cannot be adequately treated in India.

Enclosed herewith are my medical reports, a letter from my doctor in India, and the formal invitation from Santa Maria Hospital. Also attached are my travel arrangements, accommodation confirmation in Rome, and proof of financial means to support my medical and living expenses during my stay.

I trust that you will find everything in order. I appreciate your prompt and favorable consideration of my visa application to enable me to receive the necessary medical treatment.

Thank you for your attention to this important matter.

Best regards,

Aarti Malhotra [Full address in India] [Contact Information]

These cover letters provide a guideline on how to structure a Schengen visa application for tourism, business, and medical reasons respectively. Each letter is adjusted to reflect specific backstories and purposes as per visa type while retaining the professionalism and detail required.

Writing a detailed and clear cover letter can significantly influence the decision on your Schengen visa application. It’s your opportunity to connect with the consulate officials, make a good first impression, and provide a structured overview of your travel plans and intentions. Follow these steps meticulously, and you enhance your chances of visa approval, leading to an enjoyable trip to the Schengen area .

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SAMPLE COVER LETTERS for VISA APPLICATION: Korea, Schengen, Australia

Employment certificate, financial documents, and income tax return (ITR) are the staples of most visa applications. But there is one document that is usually overlooked — the cover letter.

A cover letter isn’t always a requirement when applying for a visa. However, it’s something that we often recommend to add to your pile of documents, especially if there is no interview and you have some explaining to do.

You see, sometimes, things don’t always fit the mold perfectly. There are cases wherein you can’t provide the exact document needed, but you have a very good alternative. Or maybe you just can’t provide something at all, but you have a perfectly valid reason. Or perhaps you’re traveling with a group or for a special purpose. These instances could probably benefit from a well-crafted explanation to give the visa officer a clearer picture of your situation.

When I apply for a visa, I usually submit a cover letter regardless of whether or not it’s one of the requirements. I always want to give a summary of my application and clarify some aspects that may be prone to misinterpretation.

WHAT'S COVERED IN THIS GUIDE?

What should be in a cover letter?

For me, a good cover letter must be able to provide the following:

• A short introduction about yourself.
• Your travel dates and the purpose of your trip
• If traveling with a group: your companions and your relationship with them
• If sponsored: your sponsor’s name, your relationship with them, and the reason why they are willing to sponsor you
• If you’re missing some requirements: the reason why you won’t be able to provide them and the alternatives you are submitting instead
• If applying for a double entry or multiple entry visa: the reason why you need to be allowed more than one entry
• A quick rundown of the destinations you will be visiting
• A quick summary of your travel history (if any), highlighting that you have NEVER violated visa rules in the past
• A promise to return to your home country in time

Looks like a lot, huh? But here’s the thing: According to a couple of friends who used to work as visa officers at strict embassies, they usually had very little time to assess each application. Hence, if you’re going to make a cover letter, go straight to the point . One page should be enough. The key is being concise — finding the balance between giving enough information and keeping it short and sweet.

Here are some samples. I intentionally used complicated situations to give you an idea how I usually explain them. If they don’t apply to you, feel free to modify these to match your case. Please use this only as a model for your own cover letter. Please do not copy-paste the whole thing without adjustments.

Sample Cover Letter for Australian Visa (Online Application)

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Sample Cover Letter for Schengen Visa

✅ DOWNLOAD THIS HERE!

Sample Cover Letter for Korean Visa

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where to attach cover letter for Australia Visa application?

In my case, I uploaded it under Evidence of Planned Tourism Activities > Others.

Hello, I will be applying for a Japan visa and will submit a cover letter din. I have a few questions:

• If I am traveling with friends pero we will be submitting individual applications, do I need to include that in the cover letter na I am with them on this trip?
• Do you need to submit all your savings account o kahit isa nalang?
• Plan ko rin sana (dahil nabasa ko sa ibang posts nyo hehe) na payroll and savings account ipasa, pero kung nililipat ko rin naman yung laman ng payroll sa savings, need ko pa ba isubmit yung payroll account?
• Sa ibang Japan visa application na napanuod ko, nagsusubmit sila ng bank certificate at bank statement. Do I need to do that?
• If yes, need ko ba explain sa cover letter ko na tinatransfer ko sa digital bank muna yung pera saka ko tinatransfer sa savings account? (kasi baka makita, if may bank statement, na nanggaling sa ganitong account yung pumasok na pera)

sorry habang nagtatype ako nadadagdagan questions ko haha. sana masagot parin. Thank you sa travel guides. Super helpful. :)

This is for Japan ha.

1. You may indicate your companions. Ako I prefer na imention sila to show na travel with friends talaga.

2. OK lang kahit isa lang kung sa tingin mo strong enough ung account na yun. Pwede ring madami if feeling mo di enough ung isa lang.

3. Naeempty ba ung payroll account when u transfer?

4. Bank cert lang naman ang need ng Japan so kahit walang statement, ok lang.

5. If hindi ka magsusubmit ng statement, di na need iexplain kasi hindi lalabas. :)

I plan to visit Canada and have started my visa application. I selected visit friend for purpose instead of tourism as I would like to be fully honest with my application. My very purpose is to be with my boyfriend and meet his family and friends. Touring comes as a bonus. Would it be fine to add captions or narrations on the pdf document together with our pictures as proof? I also have our hotel and tour bookings and his boarding passes on the two times that he has visited me here in PH. This is the Proof of Relationship section on the application visa.

Hello. Any recommendations for Schengen visa assistance agencies?

Try Gazelle Travel and Tours around Ortigas or Constellation Travel in Makati.

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• Cover Letter for Schengen Visa (2024): Formats & Samples

Cover Letter for a Schengen Visa: Types, Format Samples & More

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Updated On Sep 03, 2024

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Table of Contents

Cover letter for schengen visa application, details to be included in cover letter schengen visa, cover letter format for schengen visa, sample cover letter for schengen visas, country wise cover letter for schengen visa requirements, support documents required for cover letter for schengen visa, where to submit cover letter for schengen visa application, common mistakes to avoid in cover letters for schengen visa, explore european beauty and opportunities: cover letter for a schengen visa.

Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

A Cover Letter for Schengen Visa is also known as the introduction letter for your Schengen Visa and is a crucial component of your visa application that serves as a medium of communication or introduction with the visa officers.

This Schengen cover letter needs to be addressed to the Embassy or consulate of your chosen country of visit in the Schengen area and outlines your purpose and suitability for the applied Schengen visa.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

• Mention the purpose motivating your visit to a Schengen country.
• Specify the exact dates for your intended entry and departure.
• Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
• Indicate your accommodation arrangements upon entering the Schengen region.
• List all the Schengen region countries included in your travel plans.
• Provide information about your current employment status.
• If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. The Schengen visa cover letter template or format overview for your guidance is as follows:

• Start with a formal salutation.
• Provide your name, address, contact details, and nationality.
• Clearly state your intention to apply for a Schengen visa.
• Introduce yourself briefly, mentioning your nationality and current residence.
• Specify the purpose of your visit (tourism, business, family visit, etc.).
• Mention the planned dates of your stay in the Schengen area.
• Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
• Explain your financial plan for supporting yourself during the visit.
• Confirm personal funding and attach supporting financial documents.
• List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
• Express gratitude and formally request the approval of your Schengen visa application.
• Offer cooperation and assure compliance with regulations.
• End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Before we dive into different cover letter samples for Schengen visas, let us first examine a generic Schengen visa cover letter sample to acquaint ourselves with the correct writing tone, format, structure, and other essential elements.

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. This sample Schengen visa cover letter for tourism applicants is as follows

Also Read: Complete Guide to Schengen Tourist Visa from India

Sample Cover Letter for Schengen Medical Treatment Visa

The Schengen visa application letter sample to apply for a Schengen Medical Treatment Visa it is important that your doctor must be the one to prepare the Cover letter for a Schengen Visa and must include the following details:

• Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
• Medical History: Provide a concise medical history for context.
• Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states like Cover letters for visa applications for France, Germany, Austria, etc:

• Highlight your ties to your home country, such as family, employment, and studies.
• Clearly state the purpose of your visit, outlining planned activities and dates.
• Provide proof of funds to cover your travel expenses.
• Specify the purpose of your visit, detailing the places and activities you'll engage in.
• If applying for a multiple-entry visa, provide a valid reason.
• Assure your return to your home country after the visa period.
• Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
• Indicate whether you have travel insurance for unforeseen medical expenses.
• Align your visit with academic, professional, or personal goals.
• In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
• Provide evidence of funds to cover expenses like food, accommodation, and transportation.
• List all intended destinations you plan to visit.
• Detail arrangements for accommodation, food, and travel.
• Describe your planned activities, trips, events, and meetings during your stay.
• Specify if you are seeking a multiple-entry visa and provide reasons.
• Affirm that you have the financial means to support yourself during your stay.
• Provide a comprehensive overview of your travel plans.
• Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter for Schengen visa application:

• Completed Schengen Visa Application Letter/Form
• Valid passport with at least six months of validity
• Passport-size photos adhering to Schengen visa photo guidelines
• Flight itinerary or reservations
• Schengen Visa Travel Health Insurance
• Proof of accommodation within a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
• Proof of paid Schengen Visa fees
• Bank Statements covering the last six months

To submit your cover letter Schengen Visa, you can follow the process mentioned below and the suitable options based on your flexibility:

• The Embassy or Consulate of the Schengen country you intend to visit.
• The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
• A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
• You can even say you can submit and we can help you prepare at a regulated immigration consultant like GetGIS

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a cover letter for Schengen Visa, it is crucial to be mindful and avoid mistakes, miscommunication, or errors like:

• Avoid Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

• Avoid Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

• Avoid Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

• Avoid Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

• Avoid Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

Also Read: How Can I Avoid Schengen Visa Rejection? (Expert Tips)

We hope the blog on the cover letter for Schengen visa has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

Book Your Free Consultation

Quick Reads:

• A Comprehensive Guide to Germany Visa Requirements
• Cost of Studying in Germany: All You Need to Know
• Complete Guide on Sweden Visa Types & Requirements
• Understanding The Austria Tourist Visa Requirements

Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

Which is the easiest Schengen visa for Indians?

What is the success rate for Schengen Visas for Indians?

Lakshmi Lavanya Pagallu

Sr. Content Marketing Specialist

Lakshmi Lavanya Pagallu has been working as Content Marketing Specialist with GetGIS since 2022 and has been extensively working to help candidates’ career transitions. Her experience spans across multiple industries in the fields of Sales and Marketing. Her core competencies include communication and research, which enable her to create and deliver in-depth guides as a Subject Matter Expert

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In this article

Canada Cover Letter for Tourist Visa

Composing an effective cover letter for your Canada tourist visa application with expert guidance and free samples.

In this article, you will find everything you need regarding the Canadian tourist cover letter. This article will help you to write the perfect cover letter when applying for a Canadian tourist visa. It will guide you through all the steps you need to take and what not to do when submitting a cover letter for your visa application.

What Is a Tourist Cover Letter?

A tourist cover letter is a letter that needs to be written when applying for a tourist visa. This letter needs to explain the purpose of your visit. It must also include dates of entering and leaving the country, where you will stay, and the places you will visit.

This letter helps the consulate or the embassy to be more informed regarding your visit to   Canada.

Do You Need to Submit a Cover Letter When Applying for a Canada Tourist Visa?

When applying for a Canada tourist visa, a cover letter is essential in your visa application. The letter is used as an introduction to the Embassy of Canada. The letter must be short and straightforward and clearly explain why you are applying for a Canadian tourist visa.

What to Include in a Canada Tourist Cover Letter?

Here are a few things you must include in your Canada tourist cover letter:

• The Canada embassy or consulate name and street address (where the letter will be sent to).
• Dates (when you will enter Canada and how long you will stay there).
• Full name (first and last).
• Passport number.
• A detailed itinerary.
• How you will financially support yourself while in Canada.
• What you do for a living
• Your income
• Your citizenship status
• Where you live
• Who you will be staying with or where you will stay
• If anyone has invited you, include their personal information, such as full name, where they live, and why they are inviting you
• Correct email address
• Personal phone number

What Not to Include in a Canada Tourist Cover Letter?

Here are a few things you should not include in your Canada tourist cover letter:

• Do not give too much personal information (give only the essential information).
• If you are not currently working, do not include what you used to work.
• Do not give false information.
• Do not include your birth date.
• Do not include negative information or feedback.
• Do not go into too much detail about everything (keep it short and concise).
• Do not talk about something unrelated to the topic and the purpose of your visit to Canada.
• Do not make any grammatical errors.
• Do not use the wrong format.

Important: One of the most important don’ts is DO NOT copy your Canada tourist cover letter.

Canada Tourist Cover Letter Sample

Here is a simple Canada Tourist cover letter sample:

September 2023

The Canadian Embassy in Indonesia

Address: World Trade Center I, Jl. Jenderal Sudirman No.Kav 29-31, RT.8/RW.3, Kuningan, Karet, Kecamatan Setiabudi, Kota Jakarta Selatan, Daerah Khusus Ibukota Jakarta 12920 Indonesia

Dear Honorable Consul,

My name is Indah Bethari (passport number: ID1223004); I am an Indonesian citizen who lives in Indonesia, Asia; where I work as a content writer (freelance) and have an income of 4.64 IDR Million for a month. I am applying for a Canadian tourist visa to go and visit the country from December to January 2024.

It has always been a dream of mine to visit Canada; I have read a lot about Canadian culture and traditions, and I would love to visit the country up close. Throughout the years, I have worked with different companies in Canada, and I have made very good friends. So, while I am there, I plan to visit them in person. I want to create new and unforgettable memories and visit different tourist places such as CN Tower, Niagara Falls, Stanley Park, and the Royal Ontario Museums. I want to celebrate Christmas and New Year’s night in Canada, meet new people, learn, grow, and visit as many places as possible.

If my visa is granted, I will stay in an Airbnb I have already booked at 23. Rd Cans Free, Toronto, and I will cover all my expenses independently. I have worked a lot in the past few years, so I am very stable financially.

If you have any other questions, please do not hesitate to contact me. My contact information is listed below. Thank you very much for your time and consideration!

Respectfully,

Indah Bethari

Email: [email protected]

Phone number: 088992234

For visitors, travel, student and other international travel medical insurance.

Home » Visas » USA Tourist Visa » Cover Letter

Sample Cover Letter for a USA Tourist Visa

<Your Name> <Your Address>

<Date>

American Consulate General <Address of the consulate> 

Dear Sir/Madam, 

Re: Request for a visitor visa to the United States 

I, <parent’s name>, would like to request you to please grant me a Visitor’s Visa to visit the United States of America during <time frame of their visit (like this fall or this spring or this summer, etc.)>. I would definitely come back to India within the allowed time-frame for the following reasons

<Bullet point your reasons and high light any main reasons you might have here>

1. 2. 3. …. ….. ……. 

Once again, I would like to humbly request you to consider my application and grant me a visitor visa. 

Sincerely, <Signature> <Name of your parent>

Note: Important information about sample documents

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Schengen Visa Cover Letter Format with sample and common mistakes

Schengen visa cover letter format with samples and common mistakes.

So, a close friend was rejected a Tourist Schengen Visa for France from India – twice in a row. She had to postpone her flight to a later date, but lost quite some money on Visa fees, hotel bookings and some internal flights within Schengen area. The reason quoted for the rejection was – ‘The information submitted regarding the justification for the purpose and conditions of the intended stay was not reliable‘ and ‘Your intention to leave the territory of the Member States before the expiry of the visa applied for could not be ascertained’ . I was intrigued and asked her for the covering letter that she submitted while applying for Schengen Visa. Her cover letter, though has necessary details, and was flawed at some places, which triggered me to pen down this post.

How am I qualified to write this post on Schengen Visa Cover Letter?

Having obtained Schengen Visa twice now – for Italy in 2016 and Sweden in 2017, though not an expert on this topic, I stand qualified to share my 2 bits – How not to screw up your Covering letter for Schengen Visa?

First off, let’s discuss – Why do we need a cover letter at all?

Why do we need a cover letter for Schengen Visa?

Just like any official interaction, be it a job application or any sort of request where we are seek attention of the reader – we need to introduce ourselves and make our intentions clear , right? That is why we need a cover letter. Given this, we need to make optimum use of this opportunity and give a clear picture to the Embassy officer – who doesn’t know who we are nor has the power to read our minds nor does he/she have the patience to figure out the jigsaw puzzle we have handed over to them in the form of travel documents!

Covering letter is your best chance to convince the Embassy officers to put that much needed Visa stamp on your passport. Imagine a cover letter like an interview, only that you will not be present in front of them, but it speaks on your behalf. (Scroll down at the end of this page to receive your Free copy of an editable format of an ideal ‘Schengen Visa Cover Letter’ )

Just think, in an interview – What all they might ask? What do you need to inform them about you? About your trip?

Any apprehensions, any communication – everything has to be done through the cover letter.

While applying Schengen Visa Italy last year, I did not understand why a cover letter is so important. But this time around, while applying Schengen for Sweden, I realized the power of a cover letter . The reason being these three scenarios:

1. Our middle names in the flight tickets were left out, as the website which was used to book the tickets had some bizarre mandatory name requirements. This was a worrying factor. So, before we applied Schengen for Sweden, I wrote to Sweden VFS Visa helpline and they responded within a day and instructed me to mention the same in the cover letter.

2. In Sweden, we will be travelling to Swedish Lapland and we have an overnight train journey from Stockholm to Kiruna and the same applies for the return journey too. A First class sleeper coach was booked for the night train journey, which was attached with the Visa application. In VFS office, the teller there pointed out that there are no hotel bookings made for those two dates. For which we diligently showed the train bookings with specific dates, travel time that exceeded 16 hours each side and a mention of sleeper coach. She highlighted dates in the train bookings and still insisted that we mention the same in the cover letter . We had to write that info at the back of the cover letter and sign it, as adding the same in the soft copy of cover letter and getting a print again was not feasible at that point in time.

So, what all do we need to mention in a cover letter?

• The purpose of your travel to the Schengen countries – is it for tourism purpose? Or official purpose? Or for studies? • List the countries are you visiting during your stay in Schengen area. • How and who is sponsoring your trip? Is it self-sponsored or sponsored by someone (husband, father etc.) and by what means – Cash (by showing balance in bank)? Credit card? Forex? Traveller cheques? • If you have a sponsor in the country you are visiting, then ask them for an invitation letter and clearly explain your relationship with your sponsor and the reason why they will be sponsoring your trip. Here, a sponsor might be a friend, relative or something/someone official. • A brief of your itinerary . Here, it is a good idea to use a table format with countries you’d like to visit, days spent there and a mention of places you will be visiting while you are there. (For an example, see the sample below) • Explain clearly why you chose to apply at that specific Embassy and not through any other country. • List the documents that are attached with the Visa application • In case you are not able to produce any particular document , mention that and try providing an alternative document which would cover the necessity of the former. • Mention the company and your designation of your employment in cover letter and write that you have taken a leave for the duration of the trip and are required to join back work after the vacation. • And any other specific communication which you think the Embassy officer needs to know.

Some tips and suggestions:

• Apply Visa as early as possible – we can apply for a Schengen Visa 90 days before our travel date. • Go through the Visa requirements checklist many times – even after securing all documents, there might be something that is always left out for the last minute! Isn’t it? Mr. Murphy is always lurking somewhere nearby. • Do NOT assume that the things are obvious and will be understood from the documents submitted. Always mention such things. The Embassy officer has to go through loads of applications every day. So, its not a really good idea to let him/her figure out stuff. • Try limiting your cover letter to one page. • And obviously, write a convincing cover letter 🙂 • Go through it again and check it for any spelling mistakes and do a Spell Check in MS Word or similar. Its not that you will be penalized for spell errors. It just gives a good first impression. • Doesn’t matter for what country you are applying – France, Hungary, Italy, Spain, Netherlands, Norway, Austria or any Schengen country for that matter – whether a cover letter is mandatory or not – Just write it and write a rocking one!

My secret tip: Almost all visa applications ask for confirmed hotel bookings. With so many booking sites and hundreds of hotels and apartments, its indeed difficult to choose the place which suits our taste. I always check the prices of hotels/apartment from this website and compare prices offered by different booking sites and book the accommodation from the one that offers the best price. Compare hotels by checking in this search box below !

For booking car for our self drive journeys, I trust this site and have booked from here in all our self drive sojourns.

Fine, enough for today’s Theory session. Let the practical class begin now!

This was my friend’s Cover Letter. Let me try and point out what could have been added and how can it be improvised.

21/06/2017 Place: Bangalore

THE HONOURABLE CONSUL, EMBASSY OF FRANCE 21 Palace Road, Vasanth Nagar, Bengaluru, Karnataka 560052

Dear Sir or Madam,

Sub: Application for Short Stay Visa for Tourism from 30/06/2017 to 11/07/2017 (Self-Sponsored)

I intend to travel to countries France, Belgium and Switzerland from 30/06/2017 to 11/07/2017 and would therefore like to obtain a Schengen travel visa.

The purpose of my trip is tourism, to visit popular places in these European countries, especially the Eiffel Tower, the Paris Disneyland and the Louvre Pyramid in France, Interlaken, Jungfrau in Switzerland and Grand Palace, Bruges, Pairi Daiza etc in Belgium. During the trip in Belgium, I will stay in my sister’s home who is a resident of Belgium (attached the required document for the same)

Please find enclosed the following documents to support my visa application: 1. Original and copy of my passport 2. Application Form duly filled and signed with Photograph as per specifications, attached 3. Documentary evidence of my employment (leave sanction letter) 4. Copy of my booking at Hotels in Paris and Switzerland. 5. Invitation letter from my sister, a resident of Belgium and copy of residential permit 6. Income tax returns of last 3 years 7. Personal bank statements of last 3 months 8. Salary slips of last 3 months 9. Copy of my travel medical insurance policy, valid for the whole Schengen Area and covering up to 100,000 Euros for medical and hospital care plus repatriation for emergency medical reasons 10. Copy of e-ticket for my return flight to Bangalore via Doha with Qatar Airways

I trust you will find that everything is in order, but please feel free to contact me should you need any additional details or documents. Looking forward to hearing from you,

Yours sincerely, XYZ, Address, Phone, Email.

Here, I find 3 major flaws:

• She had submitted the official leave letter with the application, but there isn’t any mention of her employer or designation in the cover letter. As I said earlier, lets not assume that it is understood. Even if it is obvious, mentioning it in the cover letter makes a huge difference. • The itinerary presented was very cloudy . Seems like there is a no perfect plan chalked out. But in reality, the plan was present, that is why the hotel bookings were done. But it hasn’t been mentioned clearly in the cover letter. • Another major point – there is NO reason presented here as to why France is being chosen as a Consulate to apply Schengen Visa.

A template or a sample which we used for Schengen Italy Cover Letter:

May 3, 2016 Bengaluru

The Honorable Consulate, Embassy of Italy, Kanchanjunga, Piano Terra, 72 G.Deshmukh Marg Mumbai – 400 026

Dear Sir/Madam,

I would like to apply for Schengen visa to spend a holiday in five countries – Italy , Croatia , Bosnia and Herzegovina, Slovenia and Montenegro, this May 27 to June 12, 2016. I am applying through your Honourable Consulate, as Italy is my main destination and first point of entry as well as my point of exit.

We are a family of five travelling together. Tourism is the main purpose of our visit, to see the beautiful sights especially the museums and ancient architecture.

Our detailed itinerary is attached inside. Brief itinerary would be as follows:

I am employed at XYZ, Bengaluru since July 2010 and currently holding the position of ABC. Vacation from work has already been approved for the whole duration of this trip.

Please find the following documents to support my visa application enclosed herewith:

* Application form, duly dated and signed with passport-size picture * Passports * Employment and Leave certificates showing the date I’m expected to return for work * Detailed itinerary * Hotel booking reservation as proof of accommodation * Payslips, Bank Statements, Statement of Account as proof of income, ITR, Credit card statements, Forex receipts * Travel Insurance with benefits coverage of 50,000 Euro for each person travelling * Plane ticket booking reservation via Qatar Airways for Bangalore – Rome – Bangalore on May 27 – June 12, 2016

I trust that you will find that everything is in order, and I remain at your disposal for any further information. Thank you very much for your time. I hope for a favourable response for my visa application. For questions and clarifications, please feel free to contact me anytime.

Sincerely, Name Mobile: Email:

This format bought us Schengen Visa for Italy on our European Odyssey last year.  Hope this post helps you in crafting your letter.

If you are planning to apply a Schengen Visa for Italy, then  click here to read a post about the process of applying Schengen Visa for Italy.

Please note that right click is disabled on this page to discourage plagiarism. However, you can get the cover letter sample by entering your email in the box below to receive an editable sample of ‘Schengen Visa Cover Letter’.

Enter the email to which you wish to receive a FREE editable sample of Schengen Visa Cover letter

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Other related important reads:

Ultimate guide for Schengen Visa Italy from India

Italy Self drive Itinerary

Iceland 10 day itinerary

Croatia 7/10 days itinerary

14 things to know before driving in Italy

Plitvice Lakes – Land of Falling Lakes, Croatia

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114 comments

Lovely article and timely we r applying for our visa in coming week. This article is very informative. Thank you to pen it down

Glad it was of your help 🙂

Hi Ashwini, I’ts a great help for me your blog since, I’m a first timer to travel. Would you mind please to share with me your email as i want to write you for more clarification? as I’m a bit confused. Thanks and awaiting Chona

Please write into us at [email protected]

Hi Ashwini, Thanks a ton for this article. we are applying for our visas next weeK, we intent to travel to Italy, switzerland and france. p.o.e. Italy. Some queries to be answered, as i am getting mixed replies for the same. Do we need to book all internal train travels i.e. rome to venice, venice to interlaken n henceforth. we have done no prepayment booking from booking.com for accomodations, hope thats valid.

There is no need for you to show the proof of travel inside a specific country. However, it is a good practice to mention how you intend to travel inside a country and between two countries. And this can be achieved through a cover letter!

And yes, no prepayment bookings from booking.com is valid. We always do the same 🙂

this article is very informative and helpful for visa we Indians not blessed with highest rank passports which allows visa on arrival to most of countries. It seems so much headache when applying for visa.But if apply it in order as you mentioned issues can be resolved

Very true Mayuri!

Hi Ashwini,

I plan to visit my brother who stays in Germany, can you kindly let me know how should the invitation letter be all are the required details? Do share if u have any format for the same. Thank you.

Sorry for the late reply Vini. I do not have a format handy. I shall write a blog post on it soon.

Hi ashwini, You have mentioned about Detailed itinerary, could you please explain this also, I mean how one should write it. Are we suppose to mention each and every thing which we are going to do each day?

Hai Harpreet,

If you see the sample I have provided, the itinerary we mentioned was one line with places we planned to go for that day. I think that should suffice and too much detail will make the cover letter too lengthy and unappealing. Hope I have answered your question!

YOUR ARTICLE HAS BEEN OF GREAT HELP…..HOWEVER ONE THING IS REALLY CONFUSING ME…. I AM PLANNING TO APPLY FOR FRANCE AND SWISS TOURIST VISA……PEOPLE ARE ADVISING TO GO WITH FLIGHT RESERVATION AND DUMMY HOTEL BOOKING FOR APPLYING THE VISA……IS IT SAFE TO DO SO…….

Yes Karan. Thats is true. Go through this post for more details. http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/

Hey … thanks for amazing info. I have question . Did you visit bosnia and croatia in same schengen visa … because they dont come in schengen country.

Even though Bosnia and Croatia do not come under Schengen Visa, these countries allow visitors with a valid Schengen Visa. For this, you need to have a Multiple Entry Schengen Visa.

Hey Ashwini I also applied for France from Delhi and my visa got rejected with same reason. Now I am scared from which Embassy I should apply as I already booked my paid ticket and hotel I submitted all paid hotel and flight tickets even for Europe, I think I am going on solo trip that may the reason not sure. Any suggestion which country I should apply?

Hi Adhiman,

The rule goes by the fact that we need to apply to the country where we are staying for more number of days. If we are by any chance staying in two countries for equal number of days, then we need to apply to the Embassy of the country which will be our first port of entry.

Thanks for the article, this was helpful. Do you have any advice for writing an invitation letter? I want to give one to my brother to visit.

Sure Ezinne. I shall try to pen down that post soon 🙂

My name is Vivek. I would be travelling with my wife. So apart from booking two appointments, will there be a need to get two sets of required documents and two covering letters or only one set. Her application form would be different.

Yes.Two separate set of documents and seperate application forms. Cover letter can be the same but you need separate copies of that each too!

Hi…My schengen visa got rejected due to reason for travel does not seem reliable. I am reapplying for the same. Just wanted to know in the new covering letter do i write the letter as a fresh application or do i mention the previous rejection and give further justifications

I am in two minds about it as I haven’t been in this situation. Why don’t you call the VFS helpline? They are the best folks to answer this question.

Hi i would like to read your thoughts about our story, please. We have been granted a Belgium Schengen visa my wife and i but after our departure date. We have reached out the Consulate to get our passports back, to our surprise Bangg! empty passports. The consulate officer told us that they couldn’t put our visas into our passport because it’s been granted after our travel date so what does it mean? do they have the right to do that after been approved? your thoughts will be appreciated , thanks

Honestly, If I were you, I too would have been disappointed. And yes, what they say is right. Because, the reason that a schengen visa demands a confirmed return flight is that they want to confirm that we come out of schengen area within a specific time frame. If your flight date has lapsed, that means you can’t commit to your promise of going and coming out of schengen area on the dates you have mentioned in the cover letter. So, a fresh application is recommended. But this time, be careful and apply as early as possible.

Thank you very much, i appreciate your reply.

By the way do we need to stick our-self with the same consulate?

That depends on your travel plans. Read this post if you are visiting multiple schengen countries and have a confusion as to which country to apply to : http://hoppingmiles.com/schengen-visa-italy-indians-citizens-checklist/

Hi! Thank you for the link, very helpful. I have got another question, how can we proof that we have been granted a Schengen visa if we decide to go to Italy this time. As I mentioned before we have been granted, but we didn’t travel because the consulate didn’t stick our visas into our passport due to the fact that our departure date has passed, Thank you in advance

There is no proof as your visas haven’t been stamped. Try a fresh application. All the best.

Thanks for sharing your knowledgeable experience, I really appreciate your care and concern Ashwini towards helping people. I’m sending you an email for your further help as i applied for visa and got refused.

Hi Ashwini, Really your post is very informative. I am planning to invite my wife to Paris as I’m already here from past 1 month. And when we asked for the details we have lot of opinions so more confused with what are the basic requirements. We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that?

Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate?

As I’m already in Paris I have stay booked till my return journey is it fine to provide the same with my name?

Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her.

I have 1 question in mind as we didn’t planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? Looking forward for your reply which will help us. Thank you

Hrisheekesh Pargaonkar ±33753190588 ±917588436499

Answering your questions one by one.

q: We have been told that will require an Invitation letter from me inviting my wife to Paris. I tried to search for a format but not able to get it. can you help me on that? a: Will try writing a post on that.

q: Also if my wife provide 6 months bank statement for my salary account will it be ok for Consulate? a: They ask only for recent 3 months. Doesn’t count even if you provide more as they will remove extra months docs in VFS Office. Just make sure you have a healthy bank balance.

q: As I’m already in Paris I have stay booked till my return journey is it fine to provide the same with my name? a: Guess that would suffice. Confirm once with VFS call centre.

q: Even we have suggestion for my wife to not show that you are working to save document for leave approval which is quite difficult for her. a: Confirm once with VFS call centre.

q: I have 1 question in mind as we didn’t planned any internal journey as of now and if we mention about the visit to different countries is it mandatory to show the details of the stay for other countries? a: Definitely yes. You can do temporary bookings in booking.com. If you have plans of visiting other countries, then make sure she gets a ‘multiple entry’ Schengen visa.

Hope this helps. Thanks

hello , my wife is the citizen of italy (permanant green card ) as such we got married on dec 2015 and now she is pragnant and in italy she wants to invite me for her delivery as such i m having her name on my passport , marriage certificate, my name on her passport issue from milan italy. and a doctor covring letter of her pragnancy form italy. i need to know that how can i apply and a covering letter format. and the chances of visa….really worried about can u help a part.

waiting for reply

Please contact your VFS office and they will be able to guide you better. Thanks and congrats on the baby 🙂

Can you please put more light on the format of ‘Detailed Itinerary’

Detailed Itinerary would be your confirmed accommodation booking printouts, flight tickets and inter city/inter country travel docs if any.

Thanks for the info here. One more thing i wanted to know that yesterday i called Thomas Cook for the Visa and they said that they can get it done and they will show the confirmed tickets & hotel bookings and as we get the visa they will cancel it and we can then book our hotels on our own. Do you think hiring them will be good idea or shall i do the visa process on my own.

It upto you Vikas. Totally your decision 🙂

Hi, I was planning to go for a road trip in Europe, all planning is done from caravan to tickets. But all hopes are on visas. How do I compel them not to reject our visa. Please help. And if possible can u send me your mail. Thanks

If your planning is already done, then please apply visa asap. Follow the points given in the article and craft a convincing cover letter – that is the only thing we can do from our side to compel them. Subscribe with your mail id in the text box provided in the article and you will automatically get the mail.

Hi, I am planning a solo trip to Amsterdam in coming June month for 7 days. Is it a fact that solo trip visas are mostly rejected ? and I intend to travel in and around Amsterdam only. Would that be a problem considering it is a short itinerary for cover letter? Thanks in advance.

Don’t think it’ll be a problem to acquire visa if you are only in and Amsterdam for the entire trip duration. Just make sure you have accommodation booked for all the days and mention what all have you planned to see over the 7 days.

Hi, Thanks for the article,it is really helpful I have some doubts 1)I can give just reserved tickets(Not paid)? Many airlines provide free reserved ticket which block the ticket for 3 days. I have this question because on the main page of VFS website,they clearly mention that do not confirm your travel plans till visa is approved.So can i give reserved ticket(not paid) instead of a confirmed ticket(paid for)

2)The cover letter can be written on an A4 size paper write?

Thanks in Advance

Answering pointwise:

1. Will do but during the time of verification of your application by Embassy people, your ticket should be valid and should not be cancelled as they will verify it.

2. Should be printed on A4 size paper

Hello Ashwni

I find this post really informative, ad would like to clarify a few things w.r.t our trip Me and my husband are planning for a trip to Swiss-Belgium (and make day trips to France and Amsterdam while staying in Belgium). Our point of entry will be Swiss (will stay there for 3 nights) and then travel to Belgium( where we will stay for 5 nights). But while we stay in Belgium we intend to do a day trip to Paris and another day trip to Amsterdam. Our p.o.e will be Belgium. Q1 – Which country should we apply the Schengen Visa for? – Swiss or Belgium? Q2 – Also, both of us are working, but the way our budgeting works is I have more bank balance, and his is more like a current account, rather savings account. Keeping this in mind, what will give better chances of approval – applying together and showing both the bank statements or applying mentioning am sponsoring the trip? Please suggest 🙂

Answer 1: Belgium Answer 2: Both bank statements will be a good idea i guess. Please clarify with local VFS office

I am planning to travel to Europe (Italy, Austria & Switzerland in that order) for a month in mid April with Italy being port of entry & main destination as I am spending 15 days there. I am travelling solo to Italy and then being joined by friends in Austria & Switzerland. Post that, I am heading to the US for 4 months where I am staying with my sister. I have a valid US visa. I also have previously traveled to the Schengen region 4 times in the last 8 years.

The tricky part is I am obviously travelling for this long as I have quit my job of 8 years and planning on taking a break for some time and find something once I am back.

My queries, hence, are:

1) Should I mention that I have quit my job in the cover letter itself hence declaring I wont have a Leave letter from my organisation. 2) Will I require any other document from my current employer (serving notice here) to support my claim? Shall i include one just to be sure? 3) I’m sponsoring my own trip, travelling solo & quitting my job for that- Will these 3 things pose to be possible reasons why my Visa could get rejected. If yes, what additional documents shall I submit to cover all bases.

Thanks in advance.

Thanks for writing in Rupal. Yes, your case is tricky. But tel me one thing, is your flight to US from India, after you come back from Italy or the flight is directly from Italy? Whatever is the case, please mention it in the cover letter. Yes, supporting documents to prove that you are leaving the job might work.

Again, convincing them that you are traveling to US later is essential. So flight tickets to US if available and shown, will make the job easy.

Hello, I am Bangalore.. planning to travel to Ireland in the month of June. Since I didn’t get any post related to Ireland, I am posting few questions here 🙂 . 1. My daughter will be travelling with me, so we need her father’s consent letter since he is not coming with us. Do I need to get the letter Notarized? 2. I will be travelling with my friend , do I need to give proof of relationship with her? 2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) 3. If you can help me with writing a detailed itinerary plan. Thanks in advance! 🙂

1. My daughter will be travelling with me, so we need her father’s consent letter since he is not coming with us. Do I need to get the letter Notarized? Father’s consent letter and permission letter from school. Notary sign not required.

2. I will be travelling with my friend , do I need to give proof of relationship with her? Haha. No. You can’t prove if someone is your friend. There is no such formal document that exists to prove it.

2. My application letter should address to whom? Should it be The Honorable Consulate Embassy of Ireland c/o Biocon Limited 20th K M Hosur Road Electronics City PO Bangalore 560100 (as found under Emabassy of Ireland, Honorary Consuls- India, Bangalore) Yes.

3. If you can help me with writing a detailed itinerary plan. Please check the post, I have mentioned the format. Follow the same with your plans and itinerary.

Thanks for reply 🙂 . One more question, Do i need to submit flight tickets/confirmation for visa application, though it’s not mentioned anywhere under required documents for visa.

I’m surprised that it isn’t mentioned. Return flight tickets are mandatory for any Visa 🙂

Hi … Me and my wife are travelling to Austria and Czeh Republic for 16 days with 9 days in Austria and hence applying from the Austrian Embassy. I am also doing two day trips to Neuschwanstein Castle and Berchtesgaden Salt mines both being in Germany with our stay being in Innsbruck and Salzburg respectively on the day of the day trips.

In light of the above in the application form in Point 22 it mentions Member State (s) to visit should I mention only Austria OR Austria and Czeh Republic OR Austria Germany and CzehRepublic

Mention all the member states you are traveling to. Also check the multiple entry option in the application form

Hello I am applying for a schengen short term tourist visa. I am applying through the Netherlands embassy as I will be staying there for the longest. I have some queries.

1) This is a solo trip. I am male,single and in mid 20s. I have been to singapore last month as a tourist. Should I mention it in the cover letter indicating that I have traveled solo before and attach visa and stamp copies? Or should I avoid mentioning it?

2) I work For an IT company with a monthly salary of about 35k. I have been working there for about 2 years. and will show about 2 lakhs in my salary account with salary slips and ITR for 14 days trip. I still feel that this might not be enough to convince the authority. I am thinking of attaching my mother’s bank statements and ITR along with a letter. The thing is, I don’t want authorities to think that my mother is the sole sponsorer of this trip as I earn a descent amount of money .I am more inclined towards a middle path by writing something like this in the cover letter-‘The trip will be sponsored by myself. I will also carry my Mother’s international debit card linked to her salary account to deal with any unforeseen circumstances. Her Bank statements,ITR and letter of consent are attached”.

Is this recommended? Or should I change some words like “unforeseen circumstances”Please Reply

1. No need to mention Singapore trip. If you have been to Schengen countries earlier, then the application form asks for Visa number.

2. I feel 2L for a single person for 14 days should suffice. Attach your credit card statement to show that you have a credit card too.

Hi Ashwini, I am applying for Schengen through the Belgium consulate. I intend to travel to Brussels, Amsterdam and Paris and I will be flying in and out of Amsterdam. Here are my questions –

1. I am travelling solo, for the first time to Europe or anywhere. I am quitting work at my current organization and have a 3 week break until I join the new company. Would be using this break to travel. Would this by any chance be a problem and lead to rejection? I have clearly stated in my cover letter about this and would be attaching the resignation confirmation and new job offer letter, and as well as confirmed return ticket and accomodation details (booking.com no pre payment reservations). 2. Is it okay to apply through Belgium consulate and not Netherlands (as my country of entry and exit is this)? 3. How long does it usually take to receive the visa? I am getting my tickets for 5th May.

Thanks in advance

1. Should not be a problem 2. If you are staying max number of days in Belgium, this is fine. 3. 15 working days is what they say.

Thank you so much. This is very helpful. I was hoping you could help me with some questions. I am travelling to italy for a month with my boyfriend. During my stay in Italy i will be staying with my BF family for 18 days. During my stay there i will be attending a wedding and also seeing the amalafi coast. After the 18 days period we will be visiting Rome, Venice and Florence. I will be applying a visa for myself only since my BF is a Canadian Citizen. I hold a Permenant Residence here in Canada. I was told if i am applying for a private visa to not mention Tourism. I am currently working full time as an Account Manager but i will be resigning before my trip. This is because i will be going to College full time when i come back.

1) Do i have to let the embassy know that i will be going other places in italy? ( i was going to say i am staying with my BF family for all the 30 days) 2) Is proof of school letter station start date enough to show them that i will be returning( including my return flight) 3)If i am applying for a private visa do i have to tell them i will also be visiting Amalafi while at my sponsers? 4) I do not want to ask my sponser to get statements of their bank. Can i mention that i will be supporting myself as well and show my own bank account and sufficient funds. ( how much $ is needed to show for about 28 days) While i will be staying with my sponser?

Thank you so much!!

1. If you are traveling within Italy and not going out of the country, then its not needed to mention. 2. Yes. Should suffice. Mention that in cover letter 3. No need. Just mention in cover letter that you will be staying with your Bf’s family. Ask them for an invitation letter stating that they are inviting you to stay with them. Attach it with your docs 4. Showing your bank details will be enough. The amount depends on the country you stay. Ask your local VFS office or check their website for these details.

Hey, I wish to apply for Shengen visa next week from France Embassy. I have already drafted a cover letter, would you be able to check it and let me know of any improvements? really appreciate.

Please mail me to [email protected]

I have WP120 visa for Switzerland and wish to get Tourist visa for my wife and son (3yr old) to stay with me for a period of 75 days. Can you please help me with covering letter and/or invitation letter that my wife should submit along with her visa application form. Trip would be sponsored by me but my wife also has sufficienct balance in her bank account. Please do let me know if you have any other suggestions for visa application.

Thank you in advance.

I’ve already mentioned the cover letter format in this article. Please go through it thoroughly. Showing her bank statement is fine if she has good balance.

Hi, Thanks for such an informative post….. great job My query is that i am getting married on july 15th and leaving on morning of july 18th morning for a 7 day trip covering amsterdam, antwerpen & paris. the issue is i wont be having a marriage certificate while i apply for me and my to-be wife’s visa. I will be taking care of all the expenses for travel. i am not sure about which documents should i place for my wife’s visa application

Try attaching the wedding invitation card and mention the same in your cover letter.

Hi, Did you attach invitation while submitting application ? Any other document that would require particularly to apply visa along with my fiancee ?

Hi I have a query. I am a practicing as a advocate. as I only few months back started my practice so that’s why I never filled tax,itr etc. I want to visit Belgium(20 days) to visit my sister she is staying there with her husband. can my father sponser me for the same and please share format for sponser letter and cover letter

Cover letter is already in the post. In addition to Sponsor Letter, you will need an invitation letter from your sister inviting you to their home and they need to mention that you shall be staying with them. The format will be a usual formal letter format with your details, purpose and intent of travel.

hi, I Am applying for a Shengen visa in germany, but will also be visiting hungary, austria, czech republic and poland, is the hostel reservation through booking.com valid, as in their email they show free cancellation date and also no prepayment required , so will those hostel booking will be valid. Also is it ok if i book a return flight from another country and city. Also One of my school friend works in berlin, and will be staying with him for couple of days, so is it ok to mention that in the letter to the embassy and do i have to get a letter from mentioning that i will be staying with him for couple of days and the whole trip will be self sponsored. Also would like to know i have resigned from my current job , and will be look for a new job after my return from my vacation , so will that be ok.

1. Hostel bookings are valid. Make sure you have your name on those. 2. Flight- Not an issue. Make sure you apply visa to the country which you will be staying the max number of days 3. Stay with friend – Yes, an invitation letter from him is needed. If you want to avoid the hassle, do bookings with free cancellation and then cancel those when your visa is stamped. 4. Job – Will not be a problem. Mention the same in cover letter. Also add a line that your family and work commitments are deep rooted here and you will have to return to your home country to fulfil those and you are visiting Europe just for tourism purpose.

hello, I have got an LOI from a reputed airline in India,and they wants me to do a short term ( 75 days )course from Madrid. once i get it done i will be employed by them.i have also received the invitation letter from the training centre from Madrid. My dad is sponsoring my course fee and all other expenses for the trip.He is getting a loan from a private firm for the same.

Now to apply for the visa (business) they wants the IT returns or form 16 which my dad doesnt have. He is retired and used to be an NRI. so my query is this, what other supporting documents can i produce ? (apart from my own personal bank statement and my dads )

Please call the VFS Helpline to get clarification on this.

Hello, thanks for the informative blogpost. I’m traveling with my friend who is applying as well for a short stay tourist visa at the French embassy, however we live in different states and plan on applying at the embassy in our respective states in Nigeria rather than as a group. Is it okay if I indicate that I will be traveling with my friend in my cover letter. (Note that all hotel reservations were made in both our names)

I think this should be fine. Can you please call VFS helpline and confirm with them?

Sorry but spelling mistake – The Honourable Consulate not Honorable.

Thanks for your concern 🙂 Please have a look at this: https://wikidiff.com/honourable/honorable

Hi, i have couple of questions. 1. I would be visiting 3 Schengen countries in one trip, should i be applying for a single entry or multiple entry visa? I plan to reach France then Switzerland then Iceland which are all Schengen members. 2. I would be applying the visa at France consulate (because it is the only consulate closer to me) by showing trip to 1 country only but i plan to visit 3 later on. Once the visa is issued, can i still travel as per my plan or is it a problem? I have read that once the visa is issued, you can travel to any Schengen country.

1. Multiple Entry Visa 2. You can but if you show one country in your itinerary and tick the multiple entry option, there are high chances that they will approve it as a single entry visa. So make your move carefully.

Hi Ashwini Actually i researched on it meanwhile and found that single entry visa means entry to Schengen members while staying in Schengen members. It doesn’t mean single country. So as long as you are staying inside the Schengen region (it can be one country or more) without going out of this region, single visit is sufficient. Multiple visit means for example, India to France then to UK (which is outside Schengen) then to Italy.

I agree. Thats what we had been told when we went to Sweden last year where, though we had applied for ‘Multiple entry’ visa, we were granted only a ‘Single entry’ visa. So we too went by this defination and thought we can explore Paris for a few hours in our long layover at France, but the immigration folks didn’t allow us to step out of the airport a this was a ‘Single Entry’ visa.

For the same reason, we were scared if we would be allowed inside Iceland or not. But,in Iceland, we had no problems as we had flown in from Sweden which is a Schengen country. So, I cannot guarantee that the statement holds good, as I have been a personal victim to prove that definition wrong!

Hi, I would be travelling to three countries France, Belgium and Netherlands in September. I’m applying at the Netherlands embassy. Onward flight is from India to Paris(transfer at Doha) and return is from Amsterdam(transfer at Moscow). Can you tell me if I should take a single or multiple entry Visa? Thanks in advance

Mulitple Entry Visa

Hi Ashwini, I’m a first time traveller to Europe, it would really help if you could tell me the reason why I would need a multiple entry visa if all the member states I intend to visit are in the Schengen area. Also, what reason should I mention about this in the cover letter Thanks

Please check the above comment

Sir, I am Sudip Panday from Nepal Will you please give your email address so that I can ask some of the personal information regarding visa application ?

Please write to us at [email protected]

Hi my mom went her son home Italy two time with my father ,now she is trying to go alone , so she is housewife. is she can show enough money into bank for her expenses ?

Yes. She can show money in her account and can self sponsor.

Hi Ashwini! My wife is resident of Finland and she is inviting me and my mother for a visit visa.I am currently working as Assistant Manager Mechanical engineer in a private firm and also have last 05 years ITR and all other official working documents,.I am applying through Netherlands embassy.I have some queries. 1. I book an appointment with my mother but she is paying for her whole trip she have strong bank statement,Pension slips and agricultural as well as residential property so is it fine to put my application with her? or should we apply separate as our insurance and applications are separate too. 2. Finnish embassy is not in my country and Netherlands embassy is accepting applications on behalf of Finland. So whom should i address in my cover letter? Finland embassy or Netherlands embassy? 3. About travel Itinerary,I am travelling to Finland and then we have plan to visit Sweden and i also have booked a hotel in Sweden through Agoda.com, so should we just write our visit to finland and sweden? and do we need to mention places in finland and sweden we intend to visit? Ps. I will stay in Finland for almost 1 month and my mother will stay for 2 months.Please answer according to that In Itinerary question Thanks, Need your suggestions soon as i have appointment on this tuesday

Answering your question pointwise:

1. Mention in cover letter that you both are travelling together but have different sources of income which are stable and strong, hence applying separately with different set of documents but will be staying and travelling together. 2. In a similar situation, My sister applied Iceland visa last year through Denmark embassy as it is one which processes Iceland visa in our country. Her cover letter started like this. FYI, she got her visa approved in time.

July 20, 2017 The Honorable Consulate Embassy of Denmark 11, Golf Links, New Delhi Delhi 110003 India

Dear Sir/Madam, I would like to apply for Schengen Visa to spend a holiday in two European countries – Iceland and Sweden, this August 20 to September 2, 2017. I am applying through your Honorable Consulate Denmark as Iceland is my main destination and will be staying here maximum number of days and will be flying in and out of Reykjavik. Myself and my wife are travelling together on this trip. Tourism is the main purpose of our visit, to see the beautiful landscapes and experience the rich culture and heritage offered by both the countries

Arrival date | Departure date | Days | City(Country) 20 August 2017 | 21 August 2017 | 1 | Stockholm(Sweden) 21 August 2017 | 31 September 2017 11 | Reykjavik – Bruarfoss – Vik – Hof – Detifoss – Husavik – Latrabjarg -Reykjavik (Iceland) 1 September 2017 | 1 September 2017 | 1 | Reykjavik (Iceland) – Stockholm(Sweden)

……(continues)

P.S: Above itinerary was in table format. Couldn’t paste it in the same format. Please make a table.

3. I hope the above snapshot of my sister’s cover letter would have given you an idea about the answer for this question.

P.S: An invitation letter from your wife with her proof of residence must be attached with both of your documents and don’t forget to mention in the cover letter that you both are being invited by her and that the invitation doc is attached.

hello, i applied to france embassy and i got rejected today. me and my husband planning to travel France ( Paris) and Netherland (AMsterdam) from 4th Nov to 11th Nov. i am working and i have all documents from ITR papers to work leave letter and enough funds in account. Problem is my Husband only got 1 year ITR paper that is 2018 and he is working as share trader and handle clients but as freelancer. so how to show sponsor and what to mentioned on cover letter. who can be sponsor??? we both have funds in accounts but as he is freelancer is it going to hamper our visa decision?? can you please guide me how to make changes in our profile and get visa for france second time?? what all documents we show as to show ties to come back to home country??? i have my all bookings done. Flights and hotels all booked. i want visa to go.. please guide me

Try mentioning that you have strong family ties back here in India. Have a home and job to join back(for you) and projects to finish(for him). Otherwise, I guess, you have all req documents in place.

Hi, I’m from Mumbai & intend to travel to the Czech Republic for a few days. I am a confused as to whom the cover letter should be addressed, should it be addressed to the Embassy in Delhi or to their Honorary Consulate in Mumbai?

Don’t think that would matter as much as the content inside the cover letter. Either one would do

Me and my husband are planning to Go to Prague and Italy in Jan.We are applying to Prague as we are staying there for max. no of days as well as it being the country of entry.

The issue is I have been working for only 1.5 yrs and have 1 yr IT return document. Also my account shows liquid cash of 1.5 lakhs (FD of 1 lakh is there too but not liquid) Husband only got 3 year ITR paper and also approx 3 lakh cash in account. I am mentioning that I am working also submitting all docs(statements, NOC etc)

So whom to show as sponsor on my cover letter ?? Should I show self/joint/ husband as the sponsor on my letter? Please let me know.

You can say that you are sponsoring yourself.

Hi. Great Post. I have dropped you an email for further queries on my solo trip to Europe coming Feb. Hope to see a response. Thanks.

Hi , Thanks for your valuable post. I just wanted to know one thing , do I need to download the application form from the VFS Italy and then fill it out with a Pen. Otherwise there seems no other option, because attached is a PDF file on the website. The only option seems to be download the file and then fill it up with Pen. Can you please guide me to the correct way,

Yes, download it and take a print and fill it by hand.

Hi, Thank you for bringing up such a wonderful post. I have question before proceeding further for Schengen visa. I stay in Bangalore and my parents stay in Odisha. Their passports are issued recently in Odisha. Can we all apply together in Bangalore Vfs? If yes, do I need to mention that parents stays with me in Bangalore? P:S, I have to show their bank statement as well in support to show sufficient finances.

They can apply with you I guess. Please call VFS helpline and confirm

Hi Ashwini…I read all your comments respective of all questions you gave useful tips. So helpful. Thanks. Here is my Question…… I planning to travel with my minor kids to Malta…If i will get the Malta visa, can i book the ticket to France to visit the places in france and return from France.

If you plan so, please mention the same in cover letter and do all the bookings. Last time, we had a 6 hour layover in Paris and officials there did not allow us to go out though France was in Schengen and said that we did nit have a multiple entry visa. So mention that in cover letter and ask for a multiple entry access.

Hi, can you please help me with ‘covering letter for long term student visa’? I am from India and would be traveling to Italy for masters. Can you share if any examples?

The format is the same except the itinerary in the table form. Convince them that you are going there to study with all the related documents.

Hi Ashwini, i want to apply for a Schenegen Visa from French embassy. I am travelling with a group of 9 friends. Do i need to mention their names or passport numbers in the cover letter or attach their passport copies in the documents?

Well, 9 friends. Hmm.. Don’t think its required. It’ll be too much information and can confuse the embassy officer!

Hi. I am visiting germany for a conference (business visa) and i have hotel bookings for all the days in Berlin. But if time permits i might visit france and amsterdam.Now my doubt is..do i need to mention about the probable countries i might visit in the visa application form question no.22 where the column asks for ‘Member state (s) of destination’ ?

If you are going by road to France and Amsterdam, Then I dont think you need to mention that as there will rarely be checks on the road inside Schengen area. Otherwise, I guess, you must have to.

Hi ashwini,

i’m kranthi and Am applying for Student Visa( D-Visa) to Spain. I almost Completed with my Documents part . Preparing for Cover letter and this blog really helped me . Do you have any suggestion format for Student Visa as such a Sample Cover letter. Because the program Duration will be 18 months . i dont have any Accommodation proof because i have to go and find it out. But college gave me confirmation letter saying they will provide Accommodation but they didn’t mention address in specific .Should i mention this in my Cover letter

Yes. Please mention this in the cover letter.

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Samples of cover letters for Schengen Visa

When applying for a Schengen visa, your cover letter is an opportunity to show your recipient why you qualify. The best format for writing a cover letter is as follows:

Immigration Officer

[Embassy Name]

[Embassy Phone Number]

The purpose of my trip to [country name] is for tourism. I am excited to visit numerous tourist destinations such as [add places you plan to see] as well as experience [country name] unique cuisines and culture. Furthermore, I plan to visit the [city name(s)] to ensure I have the ultimate tourist experience.

While visiting [country name], I plan to stay at the following hotels:

Please find attached all the required documents for my Schengen Visa application.

I am writing on behalf of my patient, [name], to confirm the medical necessity of [treatment/medication] for [the treatment in question]. This visa letter will contain information regarding [name (‘s)] medical diagnosis, history, and a summary of my treatment motivation.

As highlighted, the [medication/treatment] is truly necessary for my patient’s medical condition. I am confident that with the correct treatment and care, my patient would be able to successfully recover/improve.

Please do not hesitate to contact me if any further information is required to guarantee the approval of my patient’s medical treatment.

[Embassy name]

[Embassy address]

Dear Consul General:

During the last [number of years you’ve been working at the company], Mr./Mrs. [name] has been a key part of improving relationships with our investors abroad. As such, Mr./Mrs. [name] will be traveling to [name of city], [country] from [date of entry] until [date of exit] for a total of [number of days] to attend to the following work-related activities: [Write in as much detail as possible about the business that will be conducted abroad]

Furthermore, during this time, Mr./Mrs. [name] will be attending an important business meeting in (city name) to improve corporate relations with our partners abroad.

I kindly ask for the [visa type] to be issued to Mr./Mrs. [name and surname] at your earliest convenience.

Kind regards,

[Supervisor signature]

[Name and last name]

[Address of employer]”

[Embassy Address]

Subject: Sponsorship Letter for [Wifes name] with Passport No. __________________

Dear Sir/Madam,

During the dates specified above, my wife and I plan to visit [places you plan to visit] [add more details if applicable – a schedule, tours, etc.]. In addition, [Wife’s name] will be staying with me at [hotel name(s)]. Furthermore, I will cover all expenses through [provide means of funding].

[Your home address]

[Your occupation]

[Your signature]”

“April 03, 2017

EMBASSY OF THE FEDERAL REPUBLIC OF GERMANY

Chanakyapuri, New Delhi 110021

Subject: Anjali XXXXXXX, Indian Passport No: XXXXXX, Schengen Visa for Visit Friend/Famliy

I am employed at <name of employer> in <address of employer> since April 2014, currently holding the position of Marketing Executive. My employer has already approved my vacation from work for the duration of this trip.

Hotel reservations for our holidays in the Netherlands and France

Also, the additional documents required for Medical Purposes Schengen Visa Application:

June 10, 2017 – Travel from Frankfurt to Amsterdam Schiphol; Arrive in Amsterdam and stay at Clemens Hotel

June 11, 2017 – Sightseeing in the Netherlands

June 17, 2017 – Chateau de Versailles

June 20, 2017 – Travel from Paris Gard du Nord to Frankfurt via Air France

Frequently Asked Questions:

What are the types of schengen visa cover letters, what should your cover letter include, was this helpful, related posts, cover letter for hse position (5 samples), cover letter for lunch monitor (5 samples), cover letter for dnata equipment operator(5 samples).

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Cover Letter For Schengen Visa Application With Samples 2022

Cover Letter for Schengen Visa Application

The Schengen Visa Cover Letter is a letter addressed to visa consulate or embassy where the applicant submit his/her visa application along with other required documents.

Table of Contents

The Schengen Visa Cover Letter Contains

• The purpose of your trip to Schengen Member States or States
• Proof of how you’ll fund your trip (your finances or guarantors)
• If you have a guarantor- Explain your particular relationship with your guarantor and explain why they will finance your trip.
• An overview of your diary, which also explains why you chose to apply at a particular delegacy.
• Still, write down the reasons why you can not submit and explain the indispensable documents you submitted, If you can not submit any of the needed documents.
• You can also provide a evidence by writing a separate letter explaining your strong ties in your home country. Which will show your intention to return your home country.

It’s important to write a cover letter as a way to communicate the delegacy officer who’ll reuse your visa operation.

In particular, now that numerous delegacies use VFS services to collect documents and issue aspirants’ passports, you’re doubtful to speak to visa officers and give your details. As visa officers make their opinions grounded on the documents you give, it’s largely recommended to write a cover letter that will explain it to you.

So, write a great cover letter indeed if it isn’t on the list of needed documents.

Make sure your cover letter is properly written and show purpose of your trip, such as tourism, business, health, Visit to friend or family, etc.

Sample Cover Letter For Tourist Visa 

Find the Particular Template or Sample Tourist Visa Cover Letter with details below.

Date : 01 March 2021

Embassy of the Republic of Italy Diplomatic Enclaves Islamabad, Pakistan

Subject: Cover letter For Schengen Visa for Visit Friend/ Family

Dear Sir/ Madam,

I your name   holding passport #number want to apply for a Schengen visa on my intention to go to Italy from March 20 to April 28, 2021.

The main purpose of my trip is to meet my Italian friend. Still, I look forward to visiting great places each over Italy as well as to witness the notorious Italian cookery and learn Italian culture and life. During my stay, my Friend and me want to spend our leaves in the Spain and France to celebrate my birth day.

I am employed at < xyz company name > in < company address > since January 2020, currently working on the position of Sales Executive. My employer has already approved my leaves from work for the whole duration of this trip.

Kindly, Find The Below Documents To Support My Schengen Visa Application:

• Visa application form, duly filled and signed along with biometric pictures
• Travel Insurance, with coverage of €30,000
• Flight reservation for my flight via LH for Islamabad – Rome – Islamabad [March 20-April 28, 2021]
• Hotel reservations for our holidays in the Spain and France
• Employment and leave approval letter which as well as the dates which I am expected to return to work
• NTN, Tax Returns, Pay slips, and Bank Account Statement as proof of my income

Also, you can provide the additional documents which required for Medical Purposes Schengen Visa Application:

• Attached copies of your medical records about your condition
• Bank statements and health insurance with required coverage to cover all your medical expenses in [name of country]

Planned Itinerary:

• March 20, 2021 – Flight from Islamabad to Milan via Flight Number
• March 21, 2021 – Sightseeing in Italy
• March 23, 2021 – Travel from Milan to Madrid; Arrive in Madrid and stay at XYZ Hotel
• March 24, 2021 – Sightseeing in the Spain
• March 27, 2021 – Travel from Madrid to Paris and will stay at Sheraton Hotel – address
• March 28, 2021 – Visit some tourist attractions like Opera, Eiffel Tower, Musee du Lourve etc
• March 30, 2021 – Chateau de Versailles
• March 31, 2021 – Travel from Paris Gard du Nord to Milan Italy via Xyx Airline
• April 1, 2021 – Flight back to Islamabad from Milan via  Emirates Airlines

I trust that you will find everything is in order. For any questions or clarifications, please do not hesitate to contact me anytime.

Thanking you in advance for a favorable reply to my application.

XYZ Your Complete Name Your Address, In Your Country

If you are applying for a Schengen visa for the purpose of Tourist, Medical and Business then you must need a proper cover letter

Schengen Visa Cover Letter is important which you need to submit during your visa application process, in the cover letter the applicant writes to the embassy along with the visa application & required documents.

Schengen visa cover letter contains some important points.

The person must write the purpose of his travel to the Schengen country or any of Schengen member state where he wants to visit.

Also Read This: Divorce Lawyer In the USA How Much Does It Cost 2021

In the Cover letter, you must write about the proof of funds how you will manage your planned trip.

If your trip is sponsored by someone else – you need to explain your relationship with the sponsor and you should explain why someone is sponsoring your trip

You need to write down your planned itinerary; also you need to provide a detailed explanation of why you chose to apply by the specific Embassy

You should write the reason in your cover letter if you are unable to provide some documents and explain alternative documents that you may submit

You also need to provide details about your family or financial ties with your home country.

The cover letter is actually a way of communication between you and the visa officer or embassy who will handle your visa application and process.

Nowadays most of the embassies using different third party visa application centers to collect visa applications and documents so you don’t get a chance to speak with the visa officer and explain about your trip and yourself visa officer finalize his decision after checking your provided documents and visa application so it is highly recommended that you must write a cover letter for an explanation.

Even some embassies did not mention the cover letter in the documents checklist provided by embassies but you must write a proper cover letter.

You must write a proper cover letter which will explain your purpose of travel, such as Tourism, Business, Medical or Visit someone.

Schengen Visa Cover Letter Sample for a Tourist Visa Application

Find a private template or sample of a tourist visa covering letter with details below:

February 02, 2020

EMBASSY OF THE REPUBLIC OF ITALY Plot 196/208, Street 16, G5, Diplomatic Enclave, Islamabad

Subject: Cover Letter for Schengen Tourist Visa

Dear Sir/Madam,

I am writing this letter to provide details about myself and the reason why I am applying for a Schengen tourist visa. My name is Ahmed Saeed Pakistani National having Passport no. xxxxxxx. Working as an XYZ position in Xyz Company. I would like to apply for a Schengen visa upon my intention to travel to Italy from March 02 to April 02, 2020. Tourism is the main purpose of my travel. However, I look very forward to visit the magnificent sites throughout Italy, as well as experience the famous Italian food and learn the Italian culture and way of life. During my stay, I wish to visit the places and museums of Italy also explore the history and beautiful architecture.

My employer has already granted me a vacation from work for the duration of this trip.

In Support of my visa application, attached herewith are the following documents:

• Accomplished application form for Schengen visa with photo.
• Round trip flight ticket confirmation.
• Proof of accommodation Hotel Booking.
• Proof of identity Copy of Passport.
• Iqama residency card. For (Residents Of Saudi Arabia- UAE Or other gulf countries)
• Valid Exit Reentry Visa copy. (For The Residents Of Saudi Arabia)
• Employment Letter & NOC (Attested from Chamber of Commerce).
• Proof of income Salary Slips & Payroll Account Statement.
• Proof of Fund Bank Account Statement & Bank Certificate.
• Insurance Policy covering the entire period of stays with minimum coverage of Euro 30,000.

Also, the extra documents required for Medical Purposes Schengen Visa Application: Enclosed copies of medical records about your condition Bank statements and insurance coverage to hide for medical expenses in [name of country]

• March 2, 2020 – Flight from Islamabad to Rome
• March 7, 2020 – Sightseeing in Italy
• March 10, 2020 – Travel from Rome to Milan Arrive in Milan and stay at XYZ Hotel
• March 11, 2020 – Sightseeing in the Milan
• March 14, 2020 – Travel from Milan to Venice and stay at XYZ Hotel
• March 15, 2020 – Doge’s Palace, St. Mark’s Square, Tour Saint Mark’s Basilica, etc
• March 17, 2020 – Piazza San Marco
• March 20, 2020 – Travel from Paris Venice to Rome
• March 28, 2020 – Flight back to Islamabad from Rome

I trust that you simply will find everything is so as. For any questions or clarifications, please don’t hesitate to contact me anytime.

Thanking you beforehand for a positive reply to my application.

Sincerely, <Your Complete Name> <Your Address>, Pakistan

——————————————————

Cover Letter Sample for Medical Visit

Follow these guidelines when you submit a cover letter for medical purposes. Medical diagnosis must be specific Recommended treatment must be described in detail by an authorized doctor You should provider-specific length of treatment. Lifetime or indefinite lengths of treatment will not be acceptable to grant your visa Find a private template or sample of a Schengen visa covering letter with details below:

—————————————————–

Current Date

Name of Referring Hospital Address and Phone Patient Name

I am writing on behalf of my patient, (name of the patent), to document the medical need for the treatment of (exact diagnosis). Kindly find the information regarding the patient’s medical condition and history along with a summary of my treatment.

Patient’s Diagnosis and History:

(Provide the information regarding patient’s condition and diagnosis and the patient’s history)

(Include information on the treatment and the course of care up to this point, and why the medication or treatment) is required and how you expect it will benefit your patient.)

Treatment Duration:

(Length of time the medication/treatment must be less than 12 months)

In summary, the (medication or treatment) is medically necessary for this patient’s health and/or improvement.

Please, do not hesitate to contact me for any kind of additional information if required to ensure the approval of the (medication or treatment).

Best Regards, (Name and signature of Doctor) The licensed provider must complete, date, and sign the letter.

Cover Letter Samples For Schengen Visa Application

Schengen Visa Cover Letter Sample For Medical Purpose

Hope You Will Get The Benefit From This Article

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Sample Letter for UK Tourist Visa Application (2019 Cover Letter Template)

In this article, we are going to discuss how  you can write your UK visitor visa supporting letter in 2019.

This is because your goal is going to be the same whether you are applying for a UK, US, Canadian or a tourist visa for another country – to convince the person deciding your application that you will return to your home country and not overstay .

This is one of the most helpful things that you can do to increase your chances of a successful UK visitor visa application .

After all, the Home Office caseworkers are very suspicious people and you should do everything that you can to persuade them that you are a ‘genuine’ and ‘credible’ visitor.

There is no one set letter template that can be effectively used for all UK visitor visa applications since every application is different and unique to your own individual circumstances.

There are different aspects that your visit visa supporting letter should discuss and we will discuss each of them in turn:

• An introduction / summary of your visit visa application
• List of documents that you are including
• The purpose of your visit
• Why you will not overstay your UK visa
• The dependants that you will be applying with (if any)
• Your ability to adequately maintain yourself during your UK visit
• Whether your sponsor meets the sponsor requirements (if you have one)
• Confirmation that you are not using frequent and successive visits to make the UK your main home (if relevant)
• Potential weaknesses in your application
• Contact details of other relevant persons

SUB-HEADING NUMBER 1

Introduction/Summary

My name is [NAME] and I am [NATIONALITY] . I am applying from [COUNTRY OF RESIDENCE] and I am applying for a standard [6 month/2 year/5 year/10 year] UK visitor visa.

In discussing that I am a genuine and credible UK visitor visa, this letter will cover:

• A list of the supporting documents that have been submitted alongside this supporting letter

The purpose of my visit

• Reasons why I will comply with the terms of the visa and why I will  not overstay
• Information relating to  dependants applying with me (delete if appropriate)
• My ability to adequately maintain myself [ and any dependants (if relevant) ] during intended UK trip
• Information relating to my sponsor (delete if appropriate)
• Why I am not using frequent and successive visits to make the UK my main home [( if relevant )]
• Potential perceived weaknesses in my application
• Contact details of other relevant persons you may wish to contact

Why is this section important?

This section provides a clear outline of the things that Home Office caseworkers are most interested in.

By providing a clear and relevant structure , you are immediately letting the Home Office caseworker know that you have a good understanding of the Immigration Rules as they apply to visitor visas.

It also makes it easier for the Home Office caseworker to read. The clearer and easier you make it for the Home Office caseworker, the happier that they will be.

SUB-HEADING NUMBER 2

List of included documents

In support of my UK visitor visa application, I have included the following documents:

The Home Office tend to lose documents quite often, unfortunately.

By stating that you list a certain documents, the Home Office caseworker will then know that the document may have indeed been lost on the way.

This increases the likelihood of the Home Office caseworker getting into contact and asking for the missing document .

By having something similar to the above table, you again increase the clarity and ease of reading for this cover letter.

The Home Office caseworker will be able to refer to this table to quickly identify the relevant document when considering your application and it will again provide good impression.

SUB-HEADING NUMBER 3

The main purpose of my visit is to [INSERT ONE SENTENCE SUMMARY] .

[Discuss what you intend to do in the UK in more detail here]

I am fully aware of the permitted and prohibited activities found in Immigration Rules Appendix V: visitor rules .

Example Itinerary #1

The main purpose of my visit is to attend my niece’s university graduation .

The following is my itinerary and includes the likely costings of the UK visit:

23rd May (Day 1)

Hopefully, I will be flying to London Heathrow from Bangkok, Thailand. As evidenced by the attached return flight tickets and return flight ticket receipts (Appendix 8 and 9), the cost of return of this flight is £884.

24th May (Day 2)

I will be picked up at the London Heathrow by my sister and will stay at her accommodation, 22b Iverson Road, London, NW6 2HE for two nights.

Please see the attached letter of support from my sister, which has been labelled Appendix 11.

Whilst I expect that I will spend around £30 on airport food, I will incur no costs for accommodation.

25th May (Day 3)

I will attend my niece’s graduation on this day, which is the main purpose of my trip to the UK.

The graduation is taking place at the University of Leeds campus.

We will travel from my niece’s accommodation in London to the University of Leeds by train, the expected cost of which is £80 for a return train ticket (see Appendix 13).

In support of these plans, please see the attached letter from my niece’s university (Appendix 5), confirmation of my niece’s graduation (Appendix 4) and the letter of support from my niece (Appendix 7).

Since the graduation is scheduled to finish at 11.30am, this will give us plenty time to enjoy a nice meal at our favourite restaurant, ‘Almost Famous’ in Leeds.  I will have £50 set aside for this meal.

Once we have arrived back in London, I will again stay at my sister’s accommodation, which will mean that I will incur no extra costs with regards to accommodation.

26th May (Day 4)

My last day is expected to start early in the morning as my sister will drive me to London Heathrow in time for my 8am flight back to Bangkok.

I have set aside £30 for food and drink at the airport.

The total expected cost for this trip is therefore £190 for my 4-day trip, not including the return flight tickets that I have already paid £884 for.

In light of my personal savings account at Appendix 17 that shows savings of £12,200 (as converted by oanda.com), it is therefore clear that I can adequately provide for myself during my 4-day visit to the UK.

Example Itinerary #2:

The main purpose of my visit is to attend my niece’s university graduation.

The purpose of your visit is a key consideration when deciding whether the Home Office should grant your UK visitor visa application.

The clearer that your purpose for visiting the UK is, the more genuine and credible you will appear to be .

Because of this, it is therefore helpful if you are able to use this letter of support to clearly discuss your plans and the costs associated with the UK trip .

In this section of the letter of support, it will be good if you cross-reference your stated intentions with evidence that you submit in your application.

For example: I will be taking the train on the 25th May, 2020 from London Heathrow to Leeds train station, which will cost £80. Please see appendix 13 that shows this .

It will also be good to get letter of supports from family or friends that supports your stated intentions.

For example, if you are visiting a specific family member or friend in the UK, a letter of support from them will also be helpful to include.

SUB-HEADING NUMBER 4

Why I will not overstay the UK visitor visa

I fully intend to return to [my home country OR make an onwards journey to COUNTRY] before my UK visitor visa expires.

I have a good life back home and I would absolutely not want to trade it for a life as an outlaw in the UK.

The following are reasons that I would you to consider when deciding my application:

#1 My good immigration history

My unblemished UK immigration history is one indication that suggests that I am likely to comply with the terms of the UK visit visa and return to my home country prior to the visa expiration.

Example : “In 2012, I was issued a UK visitor visa for 6 months (see appendix 13 which is a copy of page 34 of my attached passport). In 2015, I was also issued a UK visitor visa (see Appendix 14 which is a copy of page 36 of my attached passport. In all of the above instances, I left before the expiration of the visa. I also complied with all of the visa conditions.”

#2 My family ties to my home country

My family back home is another strong indication that I will return to my home country prior to the UK visitor visa expiring.

[Discuss family members back home here, especially if they are dependant on you].

Example : My son, Jeremiah (13 years of age) and my daughter, Jodie (15 years of age), will stay in my home country of Bangladesh during my 9-day trip to the UK. Please see their attached passport scans at Appendix 8 and 9. During my UK visit, Jeremiah and Jodie will be cared for by my husband, Andy Jones, as evidenced by my husband’s letter of support at Appendix 14, which includes a copy of his passport at Appendix 15.

#3 My financial and economic ties to my home country

My financial and economic ties to my home country are other factors that strongly suggest that I have no reason to trade my life in [HOME COUNTRY] with a life as an illegal alien in the UK.

My assets and income are discussed in more detail below, under the sub-heading ‘My ability to adequately maintain myself in the UK’.

#4 Other links with my home country

Example : I am currently studying a degree at Chiang Mai University, Thailand. Please see the attached letter from my university at Appendix 6 that confirms this. Please also see the attached term dates for my course at Appendix 7 that confirms that my intended trip to the UK is not during term-time but rather during the summer holidays.

The main reason why visit visa applications are refused is that the Home Office are scared that you will use the UK visitor visa to enter the UK,  disappear and overstay your visa illegally .

SUB-HEADING NUMBER 5

Dependants I am applying with (if relevant)

As stated in the online application form, I am applying with child dependant(s), [NAME(S) AS STATED IN PASSPORT(S), AGE(S) & THEIR RELATIONSHIP TO YOU] .

Obviously, if you are not applying with any child dependants, you can ignore this sub-heading .

However, if you are applying with child dependants, it is important that you are fully aware of the additional requirements that will apply.

In summary, you must show:

#1 That you (or your sponsor) will be able to adequately provide for any child dependants that are also applying for a UK visitor visa.

This is obviously linked with your ability to adequately maintain yourself – i.e. by the showing of assets and income.

In order to maintain a clear structure for this letter of support, you should make sure you sufficiently discuss your finances in the subheading ‘My ability to adequately maintain myself during the UK visit’ below.

#2 That all duties of care obligations with regards to child dependants will be met

Simply showing sufficient financial assets and income will not always suffice.

If, in light of all the circumstances, it is not clear how the child’s welfare will be looked after in the UK, it is likely that the application will be refused .

Like many UK visa applications, the child’s welfare is of an extremely high importance .

#3 That parental consent is given

Parental consent is a requirement for children’s UK visitor visas.

This requirement is usually satisfied where the visit visa applications are made on behalf of a child, although i t is important that you are aware of the situations where the requirement will not be met .

If you are divorced with your child’s other parent, the parent with sole responsibility or legal custody must provide parental consent, which can be met via a letter of support.

SUB-HEADING NUMBER 6

My ability to adequately maintain myself during the UK visit

I confirm that I can adequately maintain myself [as well the dependants who are applying with me] . To support this, I will now discuss my sources of income and financial assets.

#1 My sources of income

#2 My assets and/or cash savings

#3 My on-going financial commitments

Example : I am employed as a journalist for The Daily Paper Company in Pakistan. I receive a gross annual salary of PKR 3,000,000 and I have permission from my employer to have paid leave for the week that I will be visiting the UK (see Appendix 8, which is a signed letter from my employer). For clarity, PKR 3,000,000 equates to 15,102 pounds sterling, as stated by the closing spot exchange rate found on www.oanda.com . As evidenced by my attached bank statements (see Appendix 3), I saved a total of PKR 1,500,000 over the past 8 months to help fund my UK visit. This is the equivalent of £7,550 pounds sterling. I also own my own house in Pakistan. Please see the attached documentation (Appendix 11-13) for 12 Wahdat Road, Lahore. The property’s worth, as stated on zoopla.com, is PKR 13,000,000 (Appendix 14).

It is crucial that you are able to convince the Home Office caseworker that you have sufficient resources to maintain and accommodate yourself adequately for the whole of your planned visit to the UK.

This includes the additional costs associated with applying with any dependant children.

If the expected cost of the visit is high when compared to your overall resources (or your sponsor’s overall resources), then questions may be raised regarding the genuineness of your intentions .

Unlike a UK spouse visa , there are no set rules regarding the amount of funds that you (or your sponsor) will need to show.

For example, there is no rule saying that an income of £10,000 is required or cash savings of £5,000 or more.

Instead, the Home Office caseworker will look at your circumstances (and your sponsor’s circumstances, if you have one) and your stated intentions and then make a decision based on that.

At the very minimum, it is clear that you have to prove that you can afford:

I) The cost of travelling to and from the UK ;

II) Any costs associated with applying with dependant children ;  and

III) What you say you intend to do in the UK (e.g. shopping or visiting a family in London).

There are a few points to note regarding evidencing assets and income .

Firstly, both your supporting letter as well as the documents that you submit should make the source of cash savings clear.

If your personal bank account shows a sudden and relatively large injection of cash into your bank, this may seem suspicious.

Secondly, you should make it clear that you can access  to the cash savings.

SUB-HEADING NUMBER 7

My sponsor (include this sub-heading only if you have one)

I am being sponsored by [ SPONSOR’S NAME ], who is my [ RELATIONSHIP TO APPLICANT ]. As evidenced by the attached documentation, [ SPONSOR’S NAME ]’s [ASSETS/INCOME] is more than enough to adequately provide for myself [and my dependant children who are applying with me] during my stay in the UK.

I can confirm that the relationship between [ SPONSOR’S NAME ] and I is genuine. Please see the attached documentation regarding this, as well as the attached letter of support from [ SPONSOR’S NAME ] that confirms [ HIS/HER ] intention to sponsor me.

• Whether the relationship is personal or professional
• How you met,
• Where you first met,
• How often you meet,
• How often you communicate with each other]

SUB-HEADING NUMBER 8

Why I am not using frequent and successive visits to make the UK my home (include this sub-heading if you have previously been issued a UK visitor visa only)

SUB-HEADING NUMBER 9

Potential weaknesses in my application

Include this section only if there are any potential weaknesses in your application.

I recognise that [ REASON 1 ] can raise doubts about the genuine and credibility as a visitor.

[Discuss this here and explain why that should not adversely affect your UK visitor visa application]

I recognise that [ REASON 2 ] can raise doubts about the genuine and credibility as a visitor.

Example : In 2016 I was previously refused a UK visitor visa on the grounds that I was not able to adequately show that I can maintain myself. Please see appendix 3, which is a copy of this refusal letter. It was unfortunate that important financial documents, such as employer pay slips and bank statements, were not received by the Home Office – hence not being able to show that I could have adequately maintained myself. In any event, one month after receiving the refusal letter, I submitted another UK visitor visa application. Fortunately, the Home Office received all of the supporting documents and my UK visitor visa application was swiftly approved. In light of this, my previous UK visitor visa refusal should not adversely affect this application as not only have I shown adequate funds to cover my trip to the UK in this application, but the reason for the previous refusal does not apply to my case.

It is important to directly address the potential weaknesses of your application.

This is because Home Office caseworkers are trained specifically to identify weaknesses in applications.

SUB-HEADING NUMBER 10

Relevant contact details

I can appreciate that you may want to contact my friends and family.

If you would like to do so, the following are some friend and family member’s contact information:

[FAMILY OR FRIEND NAME 1], [RELATIONSHIP TO ME]: [PHONE NUMBER & EMAIL]

[FAMILY OR FRIEND NAME 2], [RELATIONSHIP TO ME]: [PHONE NUMBER & EMAIL]

[FAMILY OR FRIEND NAME 3], [RELATIONSHIP TO ME]: [PHONE NUMBER & EMAIL]

[FAMILY OR FRIEND NAME 4], [RELATIONSHIP TO ME]: [PHONE NUMBER & EMAIL]

[FAMILY OR FRIEND NAME 5], [RELATIONSHIP TO ME]: [PHONE NUMBER & EMAIL]

If you would like to contact any other individuals or organisations and I have not provided their contact details, please feel free to get in touch and I will be more than happy to provide them.

In some cases, the Home Office caseworker may want to contact relevant third parties in your application in order to validate information to help decide whether they think you are a genuine and credible visitor.

Hopefully you found this article helpful.

Spending time writing a comprehensive covering letter is certainly a worthwhile activity as it is the best place for you to discuss relevant pieces of information in detail.

When writing the covering letter, remember:

• Using simple, straightforward English is best .
• Try to keep the contents of your supporting letter as relevant as possible
• When you can, cross-refer to documentation throughout your supporting letter
• As long as the structure of the letter is clear, it is worthwhile discussing different aspects of your application in great detail .

Related Articles

UK Visitor Visa Requirements in 2020

The Ultimate UK Visitor Visa Guidance for 2020

UK Visitor Visa Fee 2020 [Including HIDDEN Costs]

Visitor Visa UK Application Form 2020 [45 things you NEED to know before submitting]

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Free Covering Letter for visa application

We often hear travellers wondering how and where to get a free covering letter for their visa application. You must be thinking, as if there aren’t enough things to think of and plan, here’s another addition to the long list of documents! We understand many of you must be confused as to what kind of a cover letter you need to submit to the embassy and why would you need one. In this article, we will help you understand all this and also tell you how you can easily obtain a free covering letter for your visa application in a hassle-free manner.

WHY DO YOU NEED A COVER LETTER?

We get this question a lot! Before we get down to discussing how to get a free covering letter, it is essential to know why you need one in the first place. Well, it is a mandatory requirement from many embassies that the applicant submits a professional letter to communicate the purpose of travel, explain what you intend to do in the host country, and in general, justify the need to apply for a visa. Moreover, this is also another way for the embassy to ensure that you are a genuine traveller who is either visiting for tourism purpose or a temporary business purpose. The covering letter acts as an assurance and validation of the claims you make on your visa application form. Think of it as a way to establish a connect with the embassy that get this one chance to form an opinion of you. And it’s important to ensure that they form a good first impression based on the documents provided by you so there are minimal chances of visa rejection.

Don’t worry if this all feels a little too overwhelming. Read on to find out how we can help you get the perfect free covering letter to go with your application! This covering letter, once submitted, is then matched by the embassy with the details of the flight reservation for visa as well as the hotel reservation for visa provided by you as part of the visa application process.

Do read our articles about  flight reservation for visa  and  hotel reservation for visa application  if you’d like to know more about them.

WHAT SHOULD YOU INCLUDE IN THE COVERING LETTER?

A covering letter is required for both tourist as well as business visas. The purpose of visit for both of these visas is different and that needs to come through in the covering letter you are planning to submit. When drafting the letter, there are a few components that must be covered so your covering letter does not have inadequate information.

The purpose of your travel to the destination country. Explain in detail what your travel plans are – personal, medical, educational or business. Proof of how you will fund your trip (own funds or sponsor). This can be typically done by attaching your bank statements if self-funded. If you have a sponsor, explain your personal relationship with your sponsor and the reason why they will be sponsoring your trip. For example, if your parents live in the destination country, you can mention that as part of the covering letter. An overview of your itinerary, which also explains why you chose to apply at the specific embassy. This section should contain your travel dates, duration and plans. If you have plans of travelling to multiple countries, do mention that as well. If at all there are any documents you cannot submit, specify the reasons why you cannot submit and explain alternative documents that you may have submitted Your intent to return to your home country. This is one of the most important deciding factors for your visa approval or rejection. A concise list of all supporting documents you have submitted.

SAMPLE COVERING LETTER

What you see below is a typical covering letter for visa application. It’s really not as complicated as it seems! As discussed above, the sample letter contains all important details of travel plan of the applicant clearly mentioned. There is no ambiguity, which makes the applicant sound genuine and ultimately leads to higher chances of visa approval.

HOW TO GET A FREE COVERING LETTER FOR VISA APPLICATION?

If you have been wondering and stressing about how to get a free covering letter that will help you get the visa, RELAX! That’s exactly what we are here for. At  Visa Reservation Services , we have years of experience in helping our customers go through the visa application process easily and without any glitches. We are here to take all the trouble for you so you can peacefully plan your family holiday or that important business trip. We have different kinds of packages for all kinds of travellers, to help make the visa application process a breeze. The packages typically include a  flight reservation for visa , a  hotel reservation for visa  as well as a  travel insurance for visa application , along with the free covering letter. Doesn’t this make life much simpler? You just pick one package that fits your needs and we get all documents sorted for you at a nominal fee! Do get in touch with our team to find out more details of how we can help you and how you can go about choosing a package on our website.

Last Updated: July 4th 2023

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Hi I`ve read your coverletter but I need one to copy for a investor from my neighbouring country to come over to my country and come for consultation purposes and to see that business is fully functional and operative so he needs to stay a few months,and the business is kind of a manufacturing business,and the countries involved are South Africa and Namibia down in the south point of Africa

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How to write a cover letter for your australian tourist visa application.

Applying for an Australian Tourist Visa can be a seamless experience if you understand the importance of a well-crafted cover letter. The cover letter is not just a formality; it's an opportunity to explain your travel plans, highlight your financial capacity to support the trip and make a case for why you should be granted a visa. 

This introductory letter should outline your purpose of travel, provide a snapshot of your travel itinerary, and convincingly demonstrate your financial capacity to support your stay in Australia. It's more than just a procedural necessity; it's a personalized narrative that bridges your intentions with the formal requirements of the visa application. Crafting an effective cover letter can significantly enhance your chances of enjoying the wonders of Australia. Here’s a guide to help you write an effective cover letter for your Australia Tourist Visa application.

Understanding the Role of a Cover Letter in Your Visa Application

A cover letter is a crucial component of your visa application, particularly when applying for an Australian Tourist Visa. It serves as your introduction to the visa officers, offering a narrative that ties together your visa application, including elements like your travel itinerary and financial capacity. The cover letter explains the purpose of your visit, providing context to the information outlined in the application forms. It's an opportunity to clarify your intentions, demonstrate your ties to your home country, and reassure the authorities of your plans to adhere to visa conditions. In essence, a well-crafted cover letter personalizes your application, making it more than just a collection of documents and forms. It plays a pivotal role in painting a complete picture of your proposed visit, thus enhancing the chances of a favorable outcome for your Australian Tourist Visa application.

1. Start with a Clear Structure

When composing a cover letter for your Australian Tourist Visa application, beginning with a clear structure is crucial. This structure should include your personal information, the date, and the recipient's details. The letter should then be organized into distinct sections: an introduction explaining your intent to visit Australia, a detailed travel itinerary showcasing your planned activities, a demonstration of your financial capacity to fund the trip, and a conclusion reiterating your ties to your home country. Such organization not only makes your cover letter coherent but also ensures that all key elements, like your travel itinerary and financial capacity, are effectively communicated.

2. Crafting the Introduction

Crafting an effective introduction for your cover letter is crucial when applying for an Australian Tourist Visa. This section should concisely introduce yourself and clearly state the purpose of your visit. Begin by mentioning your full name, state the purpose of your visit, and the specific type of Australian Tourist Visa you are applying for. Briefly outline your travel plans, including the duration of your stay. This not only sets the context for the visa officer but also demonstrates a well-thought-out plan. Remember, the introduction is your first impression in the visa application process; make it clear, precise, and engaging, ensuring it aligns seamlessly with the rest of your application.

3. Detailing Your Travel Itinerary

In your Australian Tourist Visa application, detailing your travel itinerary is crucial. This section should concisely outline your planned destinations, accommodation, and activities in Australia. Mention dates, cities you'll visit, and any booked tours or significant events. For instance, if you're exploring Sydney, include landmarks like the Sydney Opera House or Bondi Beach. Emphasize how your itinerary aligns with a tourist's intent, reinforcing the purpose of your visa application. This information helps the visa officer understand your travel plans and assess your application accordingly.

4. Demonstrating Financial Capacity

In your Australian Tourist Visa application, demonstrating financial capacity is crucial. This section of your cover letter should detail your financial stability, proving that you can support yourself during your Australian visit without the need for employment. Include evidence of steady income, savings, or investments, and mention any sponsorships if applicable. Attach bank statements, payslips, or sponsorship letters as proof. This demonstration of financial capacity ensures the visa officer of your economic ability to manage travel expenses, accommodation, and other costs associated with your travel itinerary, reinforcing the credibility of your visa application.This assures the visa officer that you can financially sustain yourself during your visit and are unlikely to seek employment in Australia.

5. Tying Up with Personal and Professional Ties

It’s important to mention your personal and professional ties to your home country. This could include your job, family, property, or any other commitments that indicate your intention to return home after your visit. This part of the cover letter assures the visa officer of your strong ties to your home country, reducing the risk of overstay.

Demonstrating these ties serves as reassurance to the visa officers that you have significant reasons to return after your visit. Including details of your professional responsibilities, such as your role, duration of employment, and any leave approvals, alongside personal commitments, reinforces your intent to adhere to the travel itinerary and terms of the financial capacity you have outlined in your visa application.

6. Conclude with a Polite and Positive Tone

In concluding your cover letter for the Australian Tourist Visa application, it's essential to maintain a polite and optimistic tone. Express your sincere gratitude for the consideration of your application and reiterate your enthusiasm for visiting Australia. Highlight your commitment to adhering to the visa guidelines and your respect for Australian laws and culture. A positive closing note can leave a lasting impression, reinforcing your suitability for the visa. Remember, your cover letter is not just a formality; it's a reflection of your personality and intentions for your travel itinerary and financial capacity to explore Australia.

7. Review and Proofread

Before submitting your Australian Tourist Visa application, it's crucial to review and proofread your documents meticulously. Check for any errors, both in content and formatting, to ensure accuracy and professionalism. Pay special attention to your cover letter, travel itinerary, and financial documents. This final step helps you present a polished and convincing application, enhancing your chances of approval. Take the time to double-check all details, Check for any spelling or grammatical errors, and ensure all the information is accurate and consistent with the details in your application form.

8. Attaching Supporting Documents

Attach copies of relevant supporting documents, such as your travel itinerary, proof of financial capacity, employment letter, and any other documents that strengthen your application. Make sure these are well-organized and easy to navigate.

9. Understanding Visa Application Requirements

Each Australian Tourist Visa application is unique, and requirements can vary. Stay informed about the latest visa policies and guidelines by visiting the official Australian immigration website or consulting with a visa expert.

A well-written cover letter can significantly enhance your Australian Tourist Visa application. It’s your chance to present a compelling case for why you should be allowed to visit Australia. By carefully crafting your cover letter, detailing your travel itinerary, demonstrating your financial capacity, and maintaining a professional tone, you increase your chances of a successful visa application. Remember, the cover letter is your narrative, make it count.