unpaid internship cover letter

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Student Internship Cover Letter Samples & Examples That Worked in 2024

Internships are an important step in any young professional’s career. These positions give you an entryway into the industry of your choice, helping you to learn the ropes and build industry connections that can lead to long-term jobs down the line.

In this guide, we teach you five essential steps for writing a cover letter for an internship application. Continue reading to learn all about:

• Formatting a header for your intern cover letter
• Tailoring your intern cover letter to specific employers
• Writing a strong introduction for your intern cover letter
• Selecting the right skills and accomplishments for your intern cover letter
• Ending your intern cover letter with a memorable conclusion
• Finding useful job search resources for interns 

1. How to properly format a header for your intern cover letter

The first step to writing an excellent cover letter that wins you the internship of your dreams is to create a professionally-styled header.

A cover letter header is the first block of text a reader will see when looking at your cover letter. It helps to not only give the letter structure but to also create a sense of visual flow.

In your header, you should include:

• Your name and professional title
• Your professional contact information
• The name of the company you are applying for an internship at
• The address of the company (this detail is especially important if a company has multiple locations)

Here is an example of a well-formatted intern cover letter header

Mack Jones , Engineering Student & Intern (123) 456-7890 | [email protected] | linkedin.com/in/mack-jones

To: Applejax Engineering Internship & Hiring Department 1234 Street Address Birmingham, AL

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2. how to tailor your intern cover letter to specific employers.

In addition to creating a header, another step to take is to research the employer thoroughly before beginning to write your cover letter.

Using the information you uncover in your research, you can tailor your cover letter to a specific company and employer. For instance, if a company is involved in a major project, you can highlight which of your skills can contribute to tasks associated with the project.

You should also look up who at a company is responsible for hiring, as this is the person most likely to read your cover letter. Once you discover who this person is, address them directly in your cover letter greeting.

Here are 3 examples of personalized cover letter greetings

Dear Intern Manager Jane Casey,

• Dear Ms. Jane Casey,
• Dear Hiring Manager Paul Newly

3. How to craft a strong introduction for your intern cover letter

Now that you have your header in place and your research ready to go, you can begin writing the body text of your cover letter.

The first paragraph you will write is your introduction . This should feature key information, such as:

• A brief overview of your professional and academic history

If you are a student applying for an internship, you likely lack extensive professional experience. Instead, you should focus on highlighting your relevant academic beckground.

• A statement on why you are enthusiastic about applying to this company
• A mutual acquaintance

Naming a mutual acquaintance when possible can go a long way in terms of giving you a competitive edge over others applying for an internship.

Here is an example of a strong introduction from an intern’s cover letter

As a senior at Appalachian State University, I have studied communications and public relations for more than three years. In my time at the university, I served as the Assistant Editor and later as the Chief Editor of the school newspaper. While working for the school paper, I met your company’s Head of PR, Mr. John Eggleston, whom I interviewed for a feature. Impressed with my professionalism, Mr. Eggleston strongly suggested I apply for this internship.

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4. How to select the best skills and accomplishments for your intern cover letter

After completing your introduction, you can now write the remaining body paragraphs of your letter.

The body paragraphs are where you will provide more in-depth insights into who you are, what skills you possess, and what accomplishments you have achieved that are relevant to the position.

Whenever possible, you should include quantifiable data points in your descriptions, such as statistics relating to a specific accomplishment. For instance, a customer service representative could list the exact percentage of sales they increased during a set timeframe.

Always aim to include the most relevant information possible and find ways to draw connections between your skills and the requirements of the internship.

Here are 6 examples of skills to describe in an intern cover letter

• Communication (describe your communication style)
• Collaboration and teamwork
• Independence
• Critical thinking
• Problem-solving
• Time management

Here is an example of how to describe an accomplishment in an intern cover letter

Developed and executed a successful social media campaign: During my marketing internship at XYZ Company, I took the lead in developing and executing a social media campaign aimed at increasing brand awareness and engagement. Through strategic content planning, targeted audience segmentation, and creative visuals, we achieved a 30% increase in social media followers and a 20% boost in overall engagement. This campaign not only expanded the company's online presence but also generated valuable leads and customer interactions.

Conducted market research to identify new target segments: As an intern at ABC Corporation, I was responsible for conducting market research to identify untapped target segments for a new product launch. Through surveys, focus groups, and competitor analysis, I gathered valuable insights into consumer preferences and market trends. Based on my research findings, I developed a comprehensive target segment profile and recommended strategic marketing initiatives to capture these segments. The insights provided by my research contributed to the successful launch and positioning of the product in the market.

Assisted in the development and execution of a successful email marketing campaign: During my internship at DEF Company, I actively contributed to the planning and execution of an email marketing campaign. I collaborated with the marketing team to create engaging email content, design visually appealing templates, and segment the target audience based on demographic and behavioral factors. As a result of the campaign, we achieved a 25% increase in email open rates and a 15% conversion rate, effectively driving sales and customer engagement.

5. How to end your intern cover letter with a memorable conclusion

Last but not least, the final step in writing an intern cover letter is to create a memorable conclusion .

Making a conclusion memorable ultimately comes down to letting the employer know how and when to contact you, as well as applying slight pressure by stating when you plan to follow up. This can encourage the employer to contact you quickly, increasing the chances of you earning an interview.

Don’t forget to include a formal sign-off (sincerely, many thanks, etc.) to keep your cover letter sounding professional through the very end.

Using email signature generators to create a polished and professional signature can also leave a lasting impression on the recipient.

Here is an example of a memorable conclusion from an intern cover letter

It is with great excitement that I submit this application and letter for your consideration. I am eager to hear from you and hope to speak directly within the next week. You may reach me any day of the week between the hours of 7 a.m. to 2 p.m., or from 5 p.m. to 7 p.m. in the evenings. If I have not heard back by next Monday morning, I plan to follow up via phone call at that time.

Best Wishes,

[Applicant Name]

6. Useful job search resources for interns 

Stepping into the professional world as an intern can be thrilling yet overwhelming. Navigating through job posts, company profiles, and application expectations can seem like a maze.

But don't fret, we've got your back. Here are some excellent resources to uncomplicate your internship hunt:

• Glassdoor: A one-stop shop to explore company reviews, salary insights, and potential interview questions. They also have a comprehensive section dedicated to internships across industries.
• LinkedIn:  The world's largest professional network can be a goldmine for internships. Leverage features such as job alerts and company pages to hone your search.
• Indeed:  Known for its robust job listings, Indeed makes finding internships straightforward with its user-friendly interface and advanced search options. 
• InternMatch:   A resource geared towards helping you find the perfect internship. You can filter by city, industry, and even specific skills.
• Your university's career services:  Often overlooked, but your institution's career centre can provide personalized advice, contact with potential employers, and insight into upcoming job fairs and networking events.

Remember, while these platforms can streamline your search, landing the perfect internship also hinges on a well-written cover letter. So be sure to stand out from the crowd and show your potential employer who they'd miss out on if they didn't bring you onboard!

Student Internship Cover Letter FAQ

What if the internship is unpaid. should the cover letter be different.

While the structure and core content of your cover letter should remain the same, an unpaid internship cover letter might include a section explaining why you're willing to forego pay. This could be due to the valuable experience it offers, the chance to work with specific professionals, or because the internship aligns with your career goals.

Should I mention academic projects in my intern cover letter?

Absolutely. If you lack professional experience, academic projects are a great way to showcase your skills and initiative. Just make sure to explain how the project is relevant to the internship you're applying for.

Can I reuse the same cover letter for different internships?

While it might save time, it's not the best strategy. Hiring managers can usually tell when a cover letter has been recycled. Customize your cover letter to match each position. Is it more work? Yes. But will it improve your chances of landing the internship? Absolutely.

What should I do if there's no named recipient for my cover letter?

If it's possible, try to find out the hiring manager's name – LinkedIn or the company's website can be good places to start your search. If not, it's safer to use a generic greeting like "Dear Hiring Manager" as opposed to "To Whom It May Concern," which can seem outdated.

Can I still apply for an internship if I lack some required skills?

Yes, you can. Remember that internships are learning experiences. What's critical is showcasing your willingness to learn and the skills you do have in your cover letter. Don't focus solely on what you lack, but more on what you'll bring to the company.

Martin Poduška

Martin is a resume expert and career advice writer at Kickresume. In his five years at Kickresume, he has written hundreds of in-depth, painstakingly researched resume advice articles and, as chief editor, he has also edited and revised every single article on this website. Tens of thousands of job seekers read Martin’s resume advice every month. He holds a degree in English from the University of St Andrews and a degree in Comparative Literature from the University of Amsterdam .

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6 Tips On How To Write A Cover Letter For An Internship, With Example

How can you effectively optimize your cover letter for your job or internship search?

Securing an internship in your desired industry is the first step to a successful career.

It’s your initial opportunity to gain hands-on experience, improve your skills, and make valuable contributions to your field. While internships can be both paid and unpaid, they are often difficult to get, and writing a well-written cover letter can give you a competitive advantage over the other candidates. By highlighting your interest in the position, qualifications, and suitability for the role, you will improve your chances of being selected. Here are expert tips on how to write a cover letter for an internship.

1. Know The Length of Your Cover Letter

Your cover letter should be focused and concise. One page instead of many is typically enough. One page on Microsoft MSFT Word amounts to approximately 500 words and should be enough space to showcase your experience and skills in your cover letter. Sticking to one page shows that you are capable of communicating your thoughts concisely. The cover letter does not need to be one page exactly, but your focus should be on quality over quantity.

2. Research the Company In-Depth

Researching the company before writing your cover letter shows that you are genuinely interested in becoming an intern for them. By studying the company’s mission, values, and culture, it gives you the opportunity to decide whether you want to work with them, and whether the company aligns with your goals and needs. By showing the company you have taken the time to research this, you let them know that you are serious about the position.

3. Focus On The First Paragraph

It is helpful to understand that there will be many people applying to the same internship. Therefore, you should make the effort to stand out by writing an attention-grabbing and engaging first paragraph. Start with a confident and strong opening line about why you are interested in the position. Discuss how you found out about the opportunity, whether through a personal connection, job website, or their company website. Additionally, express your enthusiasm (and not desperation) for wanting to take on the role.

4. Focus On What Matters In Your Cover Letter

Use the main section of the letter to showcase your skills, qualifications, and experience that make you the right person for the job. Write in-depth about your academic background, achievements, and extracurricular activities. Discuss how your experience and skills align with the position providing specific examples to demonstrate your abilities. If you don’t have any professional experience, talk about the work you have done as a volunteer. Mention relevant coursework or projects that highlight your skills. You can also use this space to emphasize soft skills such as problem-solving abilities, team-work, and communication skills as they are highly valued in any work environment.

5. The Closing Paragraph Of Your Letter

Utilize the strength of a closing paragraph to express your desire to contribute to the company and reiterate your enthusiasm for the internship opportunity. State that you would be interested in having an interview to further discuss the position. Thank the reader for their time and end with a professional closing such as, “Thank You” or “Yours Sincerely.” Make sure you include your contact details so that the hiring manager can respond.

Finally, proofread your cover letter to ensure there are no grammatical or spelling mistakes. It is also a good idea to have someone else read it to double check you have not missed anything. If you must send a physical letter, send one in the post via recorded delivery so you can track it, and send a backup letter electronically.

6. Internship Cover Letter Example

In case you’re suffering from writer’s block and not quite sure how to tie everything together, here is an example cover letter focusing on a student applying for a scientific research internship that is broken down into the elements of: introduction, first paragraph(s), main body, closing paragraph(s) and sign off.

The Introduction

Dear [hiring managers name],

The First Paragraph

Having spent one year studying [ subject at school ], I am seeking an internship that is an opportunity to immerse myself in an environment where innovation and forward-thinking abounds. I am writing to express my enthusiasm in the [ internship position ] I found on my college job board.

I became especially drawn to your company after reading about your latest stem cell breakthrough with Parkinson’s disease. I am passionate about stem cell research in this area because my grandfather died of Parkinson’s disease 3 years ago, and I have decided to dedicate my career and efforts into finding a cure and preventing this debilitating condition.

The Main Letter

I am a first year [ subject at school ] student. I graduated with a 4.0 from [ name of educational institution ], and have spent my academic life improving my skill set such as analytical and research skills related to best practices for [skill set] running studies, genetic manipulation techniques and cell signaling pathways. I have recently completed the [ outside courses or volunteer work ] outside of school hours to gain a better understanding of stem cell research. Additionally, I am currently volunteering at [ name of company ] as a junior research assistant.

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The Closing Paragraph

You will find a copy of my resume attached providing you with further details about my academic and working background. I would be thankful to have the opportunity to train with your company, learn directly from you, and contribute thoughtfully. I would appreciate the chance to have an interview with you so that I can find out more about the position and so that you can determine whether I am the right candidate for the job.

The Sign Off

Thank you for your time and kind consideration.

Yours sincerely,

Internship Cover Letter Example

Internships are special (generally unpaid) employment arrangements in which companies give students or young professionals the opportunity to gain experience in their field of interest. Responsibilities often vary by industry and company but are designed to prepare interns for the rigors of real employment. Learn how to create an effective cover letter to help you land one of these coveted roles.

Why a profession-specific cover letter matters

Tailoring your cover letter for internships is key to landing the one you want. Internships are highly competitive, and employers want to work with interns who have a true passion for the industry. A profession-specific cover letter helps you convey that all-important sense of enthusiasm.

Additionally, a profession-specific resume and cover letter allow you to highlight skills and experience that are uniquely relevant to the internship role you’re applying for. 

Instead of limiting yourself to referencing generic skills like “communication” or “teamwork,” you can mention past roles and technical abilities that make you the best fit for the role and a potential asset to the organization.

Key components of a profession-specific cover letter

Customizing your cover letter for the specific internship is a must. That said, you must ensure that the letter follows a proven format that includes all the elements hiring managers have come to expect.

Begin your cover letter by telling the hiring manager about your current role or activities. Being involved in a job or extracurricular activities that are relevant to your chosen field demonstrates a genuine passion for the industry you want to move into.

If you’re a student, you’ll also want to include a paragraph that highlights your relevant coursework. This communicates to the hiring manager how your degree program is preparing you for the field and shows them that you can reflect on your learning experiences.

Every cover letter for internship opportunities should discuss both your technical and “soft” skills. The company you’re targeting will want to know what core competencies you bring to the table and get an understanding of how well you communicate and work with others.

Don’t hesitate to ask for an interview at the end of your cover letter . Not only does this show that you’re keen on the position, but it also displays a sense of go-get-it-ness that shows you’re not afraid to put yourself out there.

Cover letter format

Consider starting with this general format and customizing your cover letter for the internship role you want:

• Header: Include your personal details and the company’s address
• Opening Paragraph: Explain how you found the opportunity and express excitement about being considered
• First Body Paragraph: Talk about your current role
• Second Body Paragraph: Explain how your past experience or coursework can benefit the employer
• Conclusion: Express gratitude for the hiring manager’s time and ask for an interview
• Attachments: List any other documents you’ve included, such as your resume

If you plan to use any cover letter templates like this one, make sure you adjust them for the internship opportunities you’re applying for.

Sample cover letter for internship

James Harley [email protected] (757) 812-1988 Fairfax, Virginia 22030

Case Samuels Integral Data Technologies 1422 Commonwealth Avenue Fairfax, Virginia 22034

4 December 2023

Dear Mr. Samuels,

I am writing to express my interest in the programming internship that recently opened up at Integral Data Technologies. I learned about the opportunity through the Office of Career Advisement here at the University of Virginia, where I am a Computer and Information Sciences major. I have had a passion for technology all my life, and I could not be more thrilled about this opportunity.

In my current role as an assistant in UVA’s IT department, I have the unique opportunity to serve other students on campus by meeting their IT needs. I have held this role for the last four semesters. In that period, I have been able to assist over 1,500 students by making hardware repairs, troubleshooting application issues, and helping them connect to the student network. I love that I am able to help other students learn without interruption.

As a Computer and Information Sciences Major, I have been able to take my IT training a step further into the world of computer programming. I have had foundational coursework in data structures and algorithms, computer systems and organization, and advanced software development techniques. I completed my capstone technical report on UVA’s implementation of its school-wide intranet and am in the midst of designing a major research project on improving the lives of everyday people through advanced cybersecurity application programming techniques. 

My favorite aspect of technology and programming is that it has the potential to drastically improve the lives of people all around the world. I hope to spend the rest of my life using the knowledge and skills I have gained toward that end, and I would appreciate the opportunity to help your company do the same. 

I have spent the last several years learning Spanish and French in an effort to assist UVA students from abroad in getting the technical help they need. I will bring the same passion and dedication to helping people as an intern at Integral Data Technologies.

I would love to have the opportunity to meet with you for an interview or to discuss how my skills and interests can serve the needs of your company and customers. Please feel free to reach out to me via email at your convenience. I appreciate you taking the time to consider me for this internship, and I look forward to hearing from you soon.

Sincerely, James Harley

Attachments: Resume and references enclosed.

Dos and don’ts

In your quest to create the perfect cover letter for internships, there are a few practices you’ll want to implement and others you’ll want to steer clear of. For example:

• Do clearly convey your passion for the target company and industry
• Don’t highlight your lack of experience, as the hiring manager knows internship candidates are applying so they can gain some
• Do include only relevant details about your experience, coursework, skills, and extracurricular activities
• Don’t focus only on what the internship can do for you, as you need to highlight what you bring to the table
• Do ensure that you write each of your cover letters specifically for and about the internship you’re applying for
• Don’t get too casual with your language or approach, as hiring managers still expect students to use a professional tone

When you follow the right cover letter and resume examples , you can give yourself the best chance of standing out from the crowd.

Additional tips

Try to find out who will be doing the hiring for internship opportunities at the company and address the cover letter to that person. Making this additional effort to customize any cover letter examples you use will show that you’re willing to go the extra mile to land the role.

One way to make your cover letter for internships stand out is to quantify your achievements in past roles or coursework. This could be anything from how many research studies you’ve helped design to the percentage by which a company’s sales increased when you came onto the team.

You can also set yourself apart by including information about any relevant interests that make you a solid fit for the role. For example, if the company has a lot of customers who speak a certain language in which you happen to be fluent, mentioning that in your cover letter may get your application moved to the top of the pile.

Make your internship cover letter shine

The best internship cover letters are those that are tailored to the specific opportunity you’re applying for. When writing a role-specific cover letter, you can make sure yours stands out by highlighting relevant experience and coursework, avoiding drawing attention to your lack of experience, quantifying your achievements, and maintaining a professional tone.

If you’re preparing to apply for an internship role in the near future, let a Jobseeker cover letter example or resume template be your guide. With our easy-to-use resources, you can get started creating your high-performing role-specific cover letter today and finally land the internship of your dreams.

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Internship offer letter unpaid -sample, Example and Format

What is an unpaid offer letter.

An unpaid internship offer letter is a formal document that is sent to a candidate who has been selected for an unpaid internship position at a company. The letter typically outlines the details of the internship, including the start and end dates, the responsibilities of the intern, and any other relevant information. It may also include information about the company and its culture, as well as the benefits of the internship for the intern. The letter is usually signed by a representative of the company, such as the hiring manager or the head of the department where the intern will be working.

The following documents must be submitted along with the unpaid offer letter:

5 Tips to Write an Unpaid Internship Offer Letter

Here are a few additional tips for writing an unpaid internship offer letter:

unpaid internship offer letter example

We are pleased to offer you an unpaid internship with [Company] starting on [start date] and ending on [end date]. During your internship, you will have the opportunity to work with and learn from our team of professionals, as well as gain valuable experience in your field of study.

Your responsibilities will include [list of responsibilities]. While this is an unpaid internship, we are happy to work with you to receive academic credit for your time with us.

We believe that this internship will provide you with valuable skills and experience that will benefit you in your future career endeavors. We look forward to welcoming you to our team.

unpaid internship offer letter template

Here is a template for an unpaid internship offer letter that you can customize to fit your company’s specific needs:

While this is an unpaid internship, we believe that the hands-on experience and mentorship you will receive during your time with us will provide immeasurable value as you continue to develop your skills and career goals. Additionally, we are happy to work with you to receive academic credit for your internship.

unpaid internship offer letter sample

Here is a sample of an unpaid internship offer letter that includes some unique elements:

We are excited to offer you an unpaid internship opportunity with [Company] starting on [start date] and ending on [end date]. We believe that this internship will be a unique and valuable learning experience for you, as you will have the chance to work with and learn from a diverse group of professionals in the [industry] industry.

During your internship, you will be responsible for [list of responsibilities]. While this is an unpaid internship, we are happy to work with you to arrange for academic credit for your time with us. In addition, we will provide you with a stipend to cover your travel and other expenses during your internship.

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How to Write the Perfect Cover Letter for an Internship (Plus, an Example!)

As a student, you don’t have a lot of time in the day that isn’t already eaten up by classes, problem sets, essays, extracurriculars, sports, hackathons, research, dance performances…the list goes on. Applying for any kind of job is time consuming (not to mention nerve-racking), so when you see a job posting where the cover letter is optional, you might be tempted to skip it. Not so fast!

If you’re looking at internships , it probably means you don’t have a ton of work experience to set you apart from other candidates. Or perhaps you do have some experience, but it’s not the most relevant or as obviously related. The cover letter is exactly the place for you to make a case for yourself. This is where you can connect the dots for the recruiter and tell the story that your resume can’t on its own. (How does competitive ballroom dancing connect with being a management consultant?) And, if nothing else, it’s a chance to get across your excitement.

While it can certainly help to check out some general cover letter tips and read through some examples , here are some specific pointers on how to make the most of a cover letter for an internship.

1. Make It All About the Company

Step one is to introduce yourself and why you’re interested in this particular internship. As a student, you’ll probably instinctively want to write about all the things you’re excited to learn on the job. Including some of that is fine, but remember that applying for an internship at a company isn’t the same as applying for college. Companies are more invested in what you have to offer them than what they have to offer you . Or, put more bluntly, they have no reason to care about you yet. You have to give them one.

A better way to show your enthusiasm is to be specific about why you’re interested in this company. What makes it special? Is their product one of a kind or solving an important problem in a unique way? Are they working toward a particular mission that resonates with you?

Avoid being impressed in a generic way. If you can say the same thing about another company then you’re not being specific enough. In other words, don’t say: “I’m impressed that Company X is a market leader in clean-tech.” Instead, say: “Company X’s unique approach to removing plastic pollution from the ocean by using currents and robotic traps is fascinating.”

It can feel a little weird to be too fawning, but it’s fine in small doses. After all, companies have internships because they are trying to create a recruiting pipeline, so letting them know you’re a fan of their work or at least very interested in the industry is a good idea. You want them to know that you’re worth training and investing in—that you’re going to stick around.

2. Mention Relevant Projects, Extracurriculars, and Classes

In a typical cover letter, the next step would be to write about all your relevant experience. But perhaps this internship you’re applying for is the relevant experience you’re hoping you can write about one day. So what do you write about today?

It’s okay to have no directly relevant work experience . The next best thing is to choose two examples of things you’ve done that are as closely related to the role as possible and then to go into detail about the parts of the work that are most relevant. You’re trying to tell a story and you want the reader to understand that the next logical step in it is the exact internship you’re applying for. You want to give the reader an “It all makes sense!” moment.

Ideally, you’re choosing things that aren’t too far off from professional experience, like an independent project where you can show off some technical skills, or leadership experience in a student organization to get across those all-important soft skills. Experiences with a competitive element to them are great, too—think hackathons and case competitions.

If you must, you can mention coursework as well. In general, though, recruiters and hiring managers are less excited about projects where a clear solution already exists. There are always exceptions, of course. Class projects that are more creative and don’t involve a clean, preset answer might also be a good option.

3. Stitch Together Your Skills

Of course, there’s always the possibility that nothing you’ve done feels relevant. That’s fine, too. Everyone has to start somewhere! If you really can’t find any related work to write about, choose three experiences you feel comfortable talking about and then pick and choose the parts that illustrate the skills you bring to the table.

For example, if you worked a part-time job in high school as a lifeguard, you can write about how you were known for being reliable, how you’d always pick up other people’s shifts when they were out, and how great you were at being vigilant when you were on duty. You can write about the courses you’ve taken to showcase your interest in a particular subject area. Maybe they were quite advanced for a sophomore. That’d be worth mentioning to show not only your subject-matter interest, but also your ambition and ability to learn quickly. And if you served as an executive board member of a cultural group, you could write about your communication skills and how detail-oriented you needed to be to pull off a big show.

You might not have any professional work experience, but anyone recruiting interns will be interested in someone who is reliable, enthusiastic, detail-oriented, and a good communicator. Throw in that you’re a fast learner who has taken a few relevant classes and you’ll have a fair shot.

4. Don’t Apologize

So that’s all the stuff you should do. Here’s something you shouldn’t. Don’t apologize for your lack of experience. Don’t write, “Even though I’m only a freshman…” or “Despite my limited experience in fundraising…” This is one of the most common mistakes students make in their cover letters.

Instead, write something like, “I’m excited to bring my coursework alive by doing hands-on work in…” or “I’m looking forward to parlaying my campus event planning experience to fundraising for…” Basically, instead of homing in on your weaknesses, you want to highlight your strengths. You get to pick what to focus on, so choose wisely.

It can be tough to write from the perspective of what you have to offer a company when you don’t feel like you have very much work experience to lean on, especially when many of the applications you’ve worked on in the past (read: college applications) have been so focused on what you might have to gain from a particular experience. One way to increase your chances of getting a great internship is to think about the application process as more of a pitch. You’re not just applying, you’re pitching yourself, so submit a nice and tidy letter (make sure you edit it and catch any typos!) and keep it positive.

5. Read This Example to Help You Craft Your Own Cover Letter

All of this sounds nice in theory, but what does it look like all put together? Here’s a sample cover letter from a student with limited relevant experience who is applying for a product management internship. (Quick tip: Remember never to start off with “ To Whom It May Concern ”!)

Dear Hiring Manager,

I am excited to submit my application for the product management internship at BPM Tech. As a student at Big State University majoring in electrical engineering with a keen interest in environmental studies, I believe I would be a good fit for the role. BPM’s mission to design and manufacture the world’s most energy dense batteries while protecting our planet and not taking any shortcuts is inspiring, and I would be thrilled to be able to contribute to this mission.

In a recent hackathon, I demonstrated my ability to think on my feet and lead a team through designing and prototyping stages of a project. Competing as a team of three students with different academic backgrounds and working under a tight deadline, we were ultimately able to get a working prototype together and presented our work to a panel of industry experts who awarded us second place. I was particularly proud of how close we got to winning the audience favorite award. For me, the most exciting part of working on products comes from users and their reactions.

I’ve also been an active volunteer at my local animal shelter for over five years. As a more seasoned volunteer, I’ve taken the initiative to lead trainings, organize donation drives, and serve as a dog walker. This experience has strengthened my communication skills and confirmed my belief that my motivation skyrockets when my work supports a good cause. I would be delighted to bring my focus and dedication to another organization whose mission I believe in.

Through these experiences, along with my coursework in electrical engineering, I am confident that I would be able to successfully navigate the challenges of the PM internship program at BPM. I welcome the opportunity to speak with you about my qualifications and look forward to hearing from you. Thank you for your consideration.

Sincerely, Sarah Gunnarson

How to Write an Internship Cover Letter [Expert Advice & Examples]

Published: May 31, 2024

It’s been a few years since I applied for my first internship, but I still remember the difficulties I encountered. After I finally crafted an eye-catching resume , I faced the daunting prospect of creating an internship cover letter for every application; I honestly didn’t know what to include or the tone I should strike.

Although I got the internship, in the end, I never found out whether my academic achievements, experience, or well-crafted cover letter got my foot in the door. However, I’ve always been curious.

With the benefit of hindsight — and some guidance from cover letter experts and hiring professionals — I’m here to help you write a winning internship cover letter. Let’s dive in.

Table of Contents

How to Write a Cover Letter for an Internship

Writing my own internship cover letter, internship cover letter examples, internship cover letter templates.

• Include your name, date, location, and contact information.
• Include the company name, department, and address.
• Address the hiring manager.
• Set the context for your application.
• Sell your experience and personalize your cover letter.
• Think about your cover letter’s readers (humans and machines).
• Close the letter with grace and a call to action.
• Proofread, proofread, and proofread.

I’ve seen some creatively designed cover letters, but in my opinion, you can’t go wrong with the traditional business letter format, which you’ll find in our free cover letter templates .

Download our cover letter templates …

Business professionals use this format style to apply for full-time roles and other purposes, so it’s something you can reuse in the future.

Remember to use formal terms such as “Dear” and “Sincerely,” and lean towards a professional tone in your body copy. Even if you know the recruiter personally, always use formal salutations instead of “Hey!” or Hi [name]. ”

1. Include your name, date, location, and contact information.

Ensure you provide your contact information, such as your phone number, email, and location, on your internship cover letter.

Since you’ll probably be sending your cover letter online (through an email or web form), you don’t need to provide your full home address — your city and state should be enough for most positions.

Your Address

Your City, State, Zip Code

Cell: 555-555-5555

Email: [email protected]

2. Include the company name, department, and address.

With your personal information out of the way, it’s time to showcase your research skills a little. Do an internet search to find the full name and address of the company you’re applying to. Try to dig deep to find the department name, but leave it out if you’re unsure.

If the internship will be remote, use the company’s general headquarters address if the internship will be remote.

City, State Zip

3. Address the hiring manager.

Tempted to type “To whom it may concern” or “Dear hiring manager” ? In your hunt for an internship position, you’ll stand out from the crowd by being resourceful. So, channel your inner sleuth by tracking down the hiring manager’s name.

You might find their role description on the company website, but if not, your best bet is to look through LinkedIn.

If you can’t find the hiring manager's name, or you’re unsure if you’re addressing the right person, leave the name out. I think it’s safe to say that sacrificing a bit of personalization is much better than addressing the wrong person in your cover letter.

5 Free Cover Letter Templates

Five fill-in-the-blank cover letter templates to help you impress recruiters.

• Standard Cover Letter Template

Entry-Level Cover Letter Template

• Data-Driven Cover Letter Template

Download Free

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You're all set!

Click this link to access this resource at any time.

4. Set the context for your application.

The first paragraph can make or break your internship cover letter and your entire application.

I’ll admit: I’ve always found opening paragraphs tricky, whether they’re for a cover letter, regular email, or a blog post, but they’re essential for creating a strong first impression and engaging the reader.

First, explain how you found out about the company or position. If you know anyone at the company, you can mention them here. Next, express your interest in the company and how it relates to your goals and passions. Also, make sure you get your basic information down, like your name, education level, major, and interests.

Depending on the company and position, you could try a creative approach to get your reader’s attention. Here’s one that worked for me early in my career:

“Can I tell you a secret? I’ve been telling stories since I was five years old. No, not fibbing — real storytelling ...”

A word of warning, though: Be sure to research the company’s culture before taking an approach like this. While this opening statement worked well for startups and more laid-back companies, a big accounting firm might find it culturally off-beat.

Pro tip : Geoffrey Scott , hiring manager and certified professional resume writer at Resume Genius, says, “The cover letters that stand out to me are ones where the candidate’s excitement clearly comes through. Of course, the tone must stay professional, but it shouldn’t be dull. When you’re passionate about what you do, it comes through in your cover letter.”

5. Sell your experience and personalize your cover letter.

Your cover letter isn’t supposed to be a summary of your resume, so go deeper and personalize it for your internship application.

To start, read through the specific position’s description and pick out a few qualities that you think apply to you. I don’t recommend choosing all the descriptors mentioned, as it could appear disingenuous and make your cover letter too long.

For instance, if I see a company looking for someone who’s “outgoing, organized, hardworking, and willing to take criticism,” I would pick the qualities that best describe me and focus on providing examples in the body of my cover letter.

You should cover things like:

• Relevant coursework.
• Soft skills (e.g., teamwork, problem-solving).
• Extracurricular activities (e.g., volunteering).
• Work experience (if any).

That said, make sure you tie them to the internship opportunity. For example, you could say, “I understand that this role requires that I consistently meet deadlines. I held down a part-time job while keeping up with my college assignments, which demonstrates my time management skills.”

Pro tip : If you lack relevant experience, use your research and knowledge to show enthusiasm. Daniel Space , a human resources business partner who has worked with companies like Spotify and WebMD, told me he once hired a French major instead of an HR major for an HR internship.

Why? He explains, " Not only did she clearly articulate how she understood the role … she also spent a few sentences describing the company going through a merger and correctly assuming that her work would be in helping with that.”

6. Think about your cover letter’s readers (humans and machines).

According to Jobscan’s research , 487 out of 500 Fortune 500 companies (97.4%) used an Applicant Tracking System in 2023. If you’re not familiar, this is a tool used to streamline hiring tasks.

Why do they matter for internship cover letters? Well, companies use these systems to filter resumes and cover letters based on keywords.

Ben Lamarche , general manager at recruiting firm Lock Search Group, told me that his company screens internship applications using an application tracking system.

When I asked how applicants could get their cover letters seen by a human, he recommended “ avoiding excessive formatting, sticking to a basic text layout, and including a few important words from the internship description, such as the precise requirements for skills and knowledge.”

Pro tip: Wondering how long your internship cover letter should be? I recommend you limit it to under a page or around 250 to 400 words. Also, use shorter paragraphs to break up the text.

Here’s what Indrė Padegimienė , talent acquisition specialist at Omnisend, has to say on the matter: “Recruiters are pretty busy people with hundreds of applications to review, so clear and concise communication is key. A five-page cover letter won’t get you a job.”

7. Close the letter with grace and a call to action.

If the internship application does not explicitly state “ please do not contact, ” you might choose to conclude by specifying how you will follow up, such as, “I will call next week to see if my qualifications are a match,” or “I am eager to meet with you to discuss this opportunity, and am available for an interview at a mutually convenient time.”

In your closing paragraph, thank the hiring manager for taking the time to consider you, and end on a positive, confident note, such as, “I look forward to speaking with you soon.”

Pro tip : You may even go a step further and give the hiring manager a call to action . I don’t think it hurts to include a link to your online portfolio , website, or even a YouTube channel where you display your work and personality.

To see how often hiring managers follow through on your calls to action, track the number of clicks on your link using a URL tracker like Bitly .

8. Proofread, proofread, and proofread.

When I asked Scott (Resume Genius) about the cover letter pitfalls he encounters the most, applicants’ lack of proofreading stood out.

After describing the cover letter mistake of simply summarizing what’s in your resume, he shared, “Another common error that could end up costing you a position is having spelling and grammar mistakes, especially if the internship is for anything that requires close attention to detail, like data entry. This seems obvious, but you wouldn’t believe how often I see it.”

Even with the availability of spell-checking tools like Grammarly , internship applicants still submit cover letters riddled with typos. Let me put it this way: You’ve done the hard part of actually writing your internship cover letter, so don’t let small mistakes put employers off.

Pro tip : Some companies provide AI cover letter generators. You simply input your resume and the job description, and you should get a decent-looking cover letter in seconds.

Just remember that while AI generators can save you time, you should check over everything they produce to ensure the AI hasn’t told any tall tales about your hands-on experience or skill set or made any mistakes. As you’ll see in these ChatGPT-generated internship email examples , caution and revisions are advised.

If you’re still unsure after your check-up, get a friend or classmate to proofread your cover letter for clarity and spelling before you finally sign off on it and hit send.

Now, I’ll use the tips I gave you above to craft an internship cover letter. In this sample, I will be applying for an event planning position. I start by including my contact information. That includes an address, phone number, and email address.

I also included the recipient’s contact information including the department I’m applying for.

I start with a greeting and the hiring manager’s name. If you can find a direct contact, referring to the person by name is preferred. From there, I mention that I am a referral and mention my contact at the company. I can then introduce myself and discuss relevant school experience relating to the role.

In the next section, I refer to relevant professional experiences. While these may not apply to an event role in corporate, I mention club work that I’ve done that relates to the role. I also reference an orientation job I held at the university that matches the events skillset.

From there, it’s time to wrap up with a conclusion. I also used Preview’s signature function on my Mac to include a handwritten signature followed by a typed version of my name.

Now, let’s explore some other cover letter examples for inspiration.

To inspire you further, I’ve curated additional internship cover letter examples tailored to different industries and positions. I’ll also explain why each example works and what you can do to evoke a similar response.

1. Hospitality Internship Cover Letter

Why This Cover Letter Example Works

I like that this cover letter demonstrates the applicant’s passion, willingness to learn, and previous industry experience. If I were the hiring manager, I’d shortlist them based on their internship cover letter.

How to Incorporate That Into Your Internship Cover Letter

I recommend you start by analyzing your own transferable skills and experience and seeing how they relate to the internship you're applying for.

Do you have any examples, facts, or figures that you can include in your letter? This will help the hiring manager understand your interest in the position and give them more of a reason to hire you over the competition.

I often see applicants use statements like, “I helped increase my group’s scores by [X]%.” If you have any figures like this, use them, but be honest about the role you played.

2. Supply Chain Internship Cover Letter

I could easily tell that, like many internship applicants, this student had yet to gain professional experience in the field. However, the applicant does a great job of showing enthusiasm for taking on real-world experiences.

They also demonstrate their knowledge of three areas of supply chain management: forecasting, inventory management, and logistics.

Go through your course notes and write down a list of topics and terms relevant to the internship you’re applying for. After I’ve completed coursework, I sometimes need to remind myself of what I’ve covered.

3. Fashion Design Internship Cover Letter

The student wrote a great second paragraph discussing their experience participating in design projects with original pieces that show their “artistic vision.” I also like that the student highlights how their design philosophy aligns well with Sleeves and Thread’s commitment to “pushing boundaries.”

Do your research on the company you’re applying to. You can compliment them on awards they have won or mention how you would fit well within their company culture.

4. Finance Internship Cover Letter

Rebecca takes the time to highlight her skillset, but she also balances her cover letter with reasons why Banking Corporation will be a great fit for her career. She gives plenty of reasons why the company appeals to her, which helps balance the cover letter.

Don’t be afraid to explain what an internship will do for you . Yes, companies want to know how an intern can help them, but they know you’re mainly there to advance your career.

5. Marketing Internship Cover Letter

If you work in marketing or another creative industry, you’ll have more freedom when it comes to drafting your cover letter. Here, Robin takes a novel approach by weaving in colorful language that practically jumps off the page. With just enough pizazz, their personality shines through. I think any marketing hiring manager would be eager to learn more.

Let your creative side run free! On a blank page (a creative’s nightmare, I know!), type out plenty of eye-catching phrases and sentences to showcase your writing skills. Next, see if you can find the right places to add them to your internship cover letter.

If, instead of examples, you’d like a jump-off point, don’t worry — I’ve got you covered. Here are some internship cover letter templates to get your creative juices flowing.

Standard Internship Cover Letter Template

This highly customizable internship cover letter is generic but can serve as the foundation for all your applications.

Data-Driven Internship Cover Letter Template

If your major is data-driven, like STEM, marketing, or accounting, I think this is the internship cover letter template for you. With this template, you can include the data highlights of your class projects and assignments to show the hiring manager that you can support your experience with credible facts.

As you approach your senior year of college, you may be looking for entry-level roles rather than internships. Cover letters are just as important for full-time roles as they are for internships, so use this template to make the transition in your job search.

Wrapping Up Your Internship Cover Letter

Worried about not having enough experience or skills to get your preferred internship? Don’t stress over what you haven’t achieved yet — and remember, everyone starts somewhere.

Instead, take stock of your academic and extracurricular achievements and see how you can apply your skills and experience to an internship.

Then, you’re ready to craft a compelling cover letter that shows you’re competent, enthusiastic, and willing to go the extra mile for every position you apply for. Whether you get your preferred internship or not, you’ll be happy that you gave it your best shot.

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How to write an internship cover letter: 7 tips & an example

Learn how to create a cover letter that helps your internship application stand out.

So, you’re ready to find the perfect internship and kickstart your professional career. You’ve researched opportunities, made a list of your dream companies, crafted a great resume, and are about to apply. But what should you upload for the application’s “cover letter” field?

You’re in the right place. In this article, we’ll tell you how to write a great cover letter that will help you stand out from the crowd and get you hired. It’s often the first thing a hiring manager will see when they open your application, so it's important to get it right. After all, first impressions are everything!

Read the internship posting carefully before writing your cover letter. Pay attention to the intern’s primary responsibilities and the desired candidate’s skills and experience. Keep the job posting handy so you can refer to it while writing.

Now that you’re ready to start writing, let’s get into our guide for creating the perfect cover letter for every application on your to-do list.

1. Customize each cover letter

One of the most important intern cover letter tips is to avoid using the same generic letter for all your applications. Recruiters and employers can tell when you didn’t take time to create a unique letter for their specific internship. Instead, open your cover letter by sharing why you’re excited about this particular internship and employer and why you’re a good fit. Include information about the company and the role you’re applying for (pro tip: Use language from the application!).

2. Structure the cover letter’s flow effectively

A well-crafted cover letter should grab the attention of the recruiter or hiring manager and effectively convey key information. Achieve this by structuring your cover letter with an engaging introduction sentence and impactful first paragraph, an informative body paragraph or two, and a strong closing paragraph. It's also important to strike a balance between conveying key information and maintaining a concise and engaging tone throughout your cover letter.

Cover letters shouldn’t be very long — three or four paragraphs are plenty. Keep it short, sweet, and to the point. Now is not the time to be chatty! Save the chit-chat to showcase how friendly and personable you are during the interview.

Hiring managers are busy, and you want to ensure they read your cover letter from start to finish. That’s why it’s key to emphasize only the most important points relevant to the internship you’re applying for while keeping the cover letter as short as possible so it’s easy to read.

3. Include keywords and supporting details

It is common for employers to scan resumes and cover letters for keywords related to the internship. First and foremost, use the company name. Next, incorporate any skills or experiences listed in the job description.

While your resume lists your technical skills and experience, a cover letter should include details about desirable soft skills like time management and communication skills. If you’re mentioning soft skills, provide support. For example, if you want to highlight your leadership skills, detail a time when you led a group project or served as a student group officer.

As you consider which skills and experience to mention in a cover letter, take a look at the ones listed in the application or job posting. Pointing to those shows the hiring manager why you’re the best candidate for that role and demonstrates that you’ve read the job description carefully. Taking the time to review the role strengthens your case as a sincerely engaged and interested applicant.

4. Highlight coursework and extracurriculars

Don’t worry if you don’t have much work experience. Describe relevant coursework and major projects you’ve worked on as a college student that demonstrate your knowledge and skills. You can also add any student group involvement or volunteer opportunities.

These combined experiences show your initiative and help you stand out as a candidate (even if you’ve never been paid to do those things). Just because you didn’t make any money doesn’t mean you didn’t do a great job! You’ll have the chance to demonstrate how well you performed in those roles during the interview, so get ready to discuss the experiences you mention in the cover letter in greater detail.

5. Share what you’d like to accomplish

Cover letters aren’t just for telling employers why they should hire you. They’re also an opportunity to share what you believe you’ll get from the specific position. Whether it’s gaining a new skill or learning more about an industry, share why the role is important to you. This tells the employer that you’re not just trying to satisfy course credits with your internship — you’re also looking for valuable work experience that will kickstart your career. Who knows, maybe they’ll want to hire you as a full-time employee later.

6. Professionally format the cover letter

Your cover letter format is just as important as what’s in it. Aim to keep your cover letter concise and limited to one page. Use a clean and readable font, like Arial or Calibri, with a font size of 10 to 12 points and proper spacing and margins for a professional appearance.

Include a header with your contact information, including your full name, phone number, professional email address, and optionally, your LinkedIn profile or relevant online portfolio. Also, try to find the hiring manager’s name to address the letter. Rather than starting with a salutation like “To Whom It May Concern” or “Dear hiring manager,” try to find the actual name of the person you’re addressing. Lastly, don’t forget to close with a professional sign-off, such as “Sincerely” or “Best.”

Get help with formatting your internship cover letter by downloading our free template . Again, remember to tailor it to the company and internship role you’re applying for!

7. Proofread and ask for feedback

Once your cover letter is ready, carefully read through it and check for spelling, punctuation, grammar mistakes, and typos. Have a friend or family member review it and give feedback. If you have a classmate majoring in English or communications who wouldn’t mind taking a look, even better!

Another option is to reach out to your school’s career center . Schedule an appointment to review your cover letter and resume and ask any other application- or interview-related questions. Your school wants you to succeed in your career, so take advantage of all the tools they have to offer while you’re attending.

Example cover letter

Here’s an internship cover letter example to use as a starting point. Remember to tailor yours to the specific job you’re applying for rather than just copying and pasting this one:

[Your Full Name]

[Your Contact Info (include relevant social media accounts, if applicable)]

[Hiring Manager’s Name]

[Hiring Manager’s Job Title]

[Hiring Manager’s Contact Info]

Dear [hiring manager’s full name],

As a passionate [college/university] student majoring in [relevant field], I am eager to immerse myself in [Company’s Name]’s groundbreaking work in the [relevant industry] through your internship position. I firmly believe my [specific skills or coursework] will allow me to serve as a valuable asset on the [Company Name] team while expanding my knowledge to real-world challenges and harnessing invaluable hands-on experience within the industry.

With a passion for [specific aspect of the industry or role], I am confident in my ability to [relevant job responsibilities or tasks]. During my studies, I have developed a solid foundation in [mention relevant coursework or projects], which has equipped me with the [skills or knowledge] necessary for success in this role. Additionally, my experience as a [relevant internship or extracurricular activity] has allowed me to further refine my [specific skills or abilities].

I am particularly drawn to [Company Name]'s commitment to [mention a value, mission, or specific project]. The opportunity to work alongside a talented and innovative team while contributing to [Company Name]'s growth is truly inspiring. My strong [communication/analytical/technical, etc.] skills, coupled with my dedication and adaptability, make me an ideal fit for the [job title] role.

I welcome the chance to discuss my qualifications and learn more about [Company Name] in an interview. Thank you for considering my application. I have attached my resume for your review. Should you require additional information, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Thank you for your time and consideration.

[Your Name]

Do you need a cover letter for an internship?

While a cover letter isn’t mandatory for all internship applications, we recommend submitting one. A cover letter provides an opportunity to showcase your qualifications, skills, and enthusiasm for the internship position. It allows you to personalize your job application, demonstrate professionalism, and communicate your interest in the role and organization.

A well-written cover letter can significantly enhance your chances of standing out among other candidates and securing the internship. Hiring managers know that job and internship seekers are likely applying to many other opportunities at the same time, so ensure they know their company is one you would especially like to work for.

How do you write an internship cover letter if you have no experience?

If you lack professional experience, you can still present yourself with confidence, highlight your relevant skills and achievements, and convey your eagerness to learn and contribute. Here are some tips for accomplishing this:

• Focus on transferable skills. Highlight relevant transferable skills acquired through coursework, extracurricular activities, part-time jobs, or volunteer work. These skills can include communication, teamwork, problem-solving, organization, research, or leadership skills.
• Emphasize academic achievements. Showcase your academic achievements, such as high grades, honors, or specific coursework relevant to the internship. Discuss how your academic knowledge and skills can apply to the internship role and contribute to the organization.
• Showcase relevant projects or coursework . If you have completed any projects or coursework that align with the internship position, describe them in detail. Highlight the tasks, methodologies, and outcomes to demonstrate your ability to apply your knowledge in a practical setting.
• Leverage extracurricular involvement. Discuss any relevant extracurricular activities or leadership roles you have held. For example, if you were part of a club or organization related to the internship’s field, explain your involvement and how it has developed your skills or provided you with relevant experiences.
• Express eagerness to learn. Emphasize your willingness and enthusiasm to learn and grow in the internship. Highlight your passion for the field and commitment to acquiring new skills and knowledge. Demonstrating a positive attitude and eagerness to learn can compensate for a lack of direct experience.
• Connect with the company's culture , mission, and values. Research the organization and align your cover letter with its mission, values, and projects. Show that you are genuinely interested in their work and how your background and aspirations align with their goals.
• Network and seek recommendations. If possible, reach out to network contacts who may have connections or insights into the internship opportunity. Requesting recommendations or endorsements from professors, advisers, or professionals in the field can bolster your application.

Land your dream internship

The ultimate goal: landing your dream internship (and, later, your dream job!). An effective cover letter can help make that happen. It's your chance to shine, showcasing why you're the perfect fit for the position. A personalized and compelling letter grabs employers’ attention and helps you stand out from the crowd. Remember to be authentic, highlight relevant experiences, and let your passion shine through.

Don't underestimate the impact of a well-crafted cover letter and the opportunities that lie ahead. This is your opportunity to show potential employers your skills and abilities and share some of your background with them before the interview.

Head over to Handshake today to open doors to exciting internship possibilities. Not only can we connect you with the best companies looking for talent just like you, but you can also set up job alerts so you won’t miss that golden opportunity. Happy job searching!

Find the right jobs for you. Get hired.

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Specify 'Paid/Unpaid' Internship On Resume Cover Letter

I read this post which deals with openly paid internships, but I don't think it fully answers this specific question:

When looking for a paid internship only, is it a good idea to include this in your reusme cover letter (in a non-chalant way) such as "I am seeking a paid inernship..." as opposed to "I am seeking an internship..."? The answer should apply to both soliciting you resume (sending it out to companies who have not placed a hiring advertisemnt) and also to those who have advertised but not specified whether it is paid or not. I'm not sure this is the appropriate place, or wait until the interview (if you get one).

I can think of a reaons for both: Specifying that you are looking only for a paid internship may turn off potentional employers who have not requested a resume (in the first place) from first considering you, but could save you (and them) the cost and time of inteviewing for no purpose.

• hiring-process
• cover-letter

• What is the norm in your area, paid internships, nonpaid? Is it advertise anywhere what kind it is or are you doing a spontaneous application –  Brandin Commented Feb 25, 2015 at 13:11
• @Brandin As I said, I would be soliciting them, so they would have no position posted. And I've not heard of any bias for paid/unpaid internships in the area. –  user32865 Commented Feb 26, 2015 at 2:04
• You don't specify location, but unpaid internships are illegal in the US now. –  grfrazee Commented May 16, 2017 at 18:19

3 Answers 3

Be honest and upfront and you will save yourself (and prospective employers) time. They will respect that. Being unclear and having to decline something later after they have made you an offer due to something you could have told them right off the bat will not earn you any points.

Also, be sure you understand recent changes in the law regarding what qualifies as a true unpaid internship vs. a paid one. Basically, if you are doing work of any value to the employer, then you should be paid.

See: http://www.dol.gov/whd/regs/compliance/whdfs71.htm

Make your intentions clear from the very beginning.

If you only wish to seek paid internship, then say so.

If you'll not, then you'll end up wasting a lot of time communicating with companies who are not going to hire you and at worst you'll burn a few bridges after wasting theirs.

• The resume cover letter is specific to the application (or should be). –  Ben Voigt Commented Feb 25, 2015 at 14:49
• @BenVoigt I just wanted to make sure I wasn't misunderstanding anything. I simply removed that part although we're obviously talking about the same thing. –  Jonast92 Commented Feb 25, 2015 at 14:50

If you specify that you are looking for a paid internship, you will get fewer responses, that is true. As the responses that you would otherwise have gotten would mostly have been for unpaid internships though, these would not be a good fit for you. I would still send in my résumé to internship positions that do not mention whether the position is a paid one. When it comes to the actual compensation, I would refer to the guidelines in the question you linked, first establish that you want to work for them and they want you to work for them and try to agree on the amount of compensation you will receive.

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How to Write a Cover Letter for Internship (Examples & Template)

You’ve found the perfect internship and it’s now time to apply and land the position!

But, in addition to your resume, you also have to write an internship cover letter.

You might end up staring at the blank Word document for hours and nothing comes out.

We don’t blame you; cover letters are hard to write even if you have a decade’s worth of work experience, let alone if you’re a recent graduate or a student.

Worry not, though; in this article, we’re going to teach you all you need to know to write a compelling cover letter for your internship.

• Do you need a cover letter for an internship?
• How to write a compelling cover letter for an internship
• Plug and play internship cover letter template

Do I Need a Cover Letter for an Internship?

First things first—if you’re wondering whether you actually need a cover letter for your internship application, the answer is yes . 

An internship application is just like any other hiring process, meaning that a recruiter will go over your resume , cover letter (and maybe even references), and decide whether you’re qualified for the position. 

And yes, recruiters contrary to what you might think, recruiters do read your cover letter. 56% of recruiters prefer a cover letter with an applicant’s application.

This is reasonable - a cover letter allows you to add essential information you didn’t have space for in a resume, as well as explain (in words) how your experiences are tied to the role you’re applying for.

As such, a cover letter for an internship is essential and complementary to your application package.

Now that we got that out of the way, let’s go over all the best ways to write a cover letter for an internship. 

How to Write a Cover Letter for Internship

#1. respect the format.

Before you can focus on your cover letter’s contents, you should first make sure you’re sticking to the right format. 

Otherwise, your cover letter will be disorganized and the recruiter will have a hard time following your train of thought.

So, here’s the format that your cover letter for an internship should follow: 

• Header with contact information. This includes your full name, professional email, phone number, and LinkedIn profile (if you have one). Underneath your contact info, you should add the date and the receiver’s information (the recruiter’s name and title, the company/organization name, and their physical address). 
• Addressing the recruiter. Greeting the recruiter with “Dear Sir/Madam” or “To Whom It May Concern” is common, but not the best approach. Want to show the hiring manager that you did your research? We recommend you address the hiring manager by name directly. Our guide on how to address a cover letter covers everything you need to know on this topic!      
• Opening statement. Your opening statement should be brief, but at the same time professional and attention-grabbing. Here, you introduce yourself, mention the position you’re applying for, and potentially a key achievement or two.   
• Body. The body of your cover letter consists of 2-3 paragraphs where you highlight your education, provide background for your skills, and explain how you (and the company) would benefit from each other professionally. 
• Closing paragraph. Your closing paragraph is your chance to include a call to action, to thank the recruiters for their time, or mention anything important you left out. 
• Formal salutation. End your cover letter with a formal salutation such as “kind regards,” “sincerely,” or “best regards.” Our guide on how to end a cover letter can teach you all you need to know on the topic. 

Having trouble getting started with your cover letter? Read our guide on how to start a cover letter and get inspired!

#2. State the Position You’re Applying For in the Opening

Recruiters hate one-size-fits-all cover letters and resumes.

Around 48% of recruiters and hiring managers aren’t even going to read your cover letter if it’s not customized to the role you’re applying for.

And one of the easiest ways to do this is by mentioning the role you’re applying for right in the cover letter opening.

This allows you to:

• Show that you will be tailoring the rest of your cover letter for that position alone.
• Prove that your cover letter is customized for this specific internship, and you’re not just randomly applying for the job,

Here’s a practical example of how you can mention the role you’re applying for in the cover letter opening:

Dear Mr. Jacobs, 

It is my pleasure to apply for the Communications Assistant internship position at the United Nations Development Programme. I can confidently say based on my 2-year experience working as a journalist and my excellent academic results in the Mass Communications Major that I’d be a good fit for the position. 

#3. Mention the Right Keywords

When reviewing your application, hiring managers tend to scan your cover letter or resume and look for the right keywords that would make you qualified for the internship you’re applying for.

E.g. If you're applying for a job in graphic design, the recruiter is probably looking for keywords like “Photoshop,” “Illustrator,” or “InDesign.”

As such, it’s very important to include the right keywords in your cover letter.

How can you find these keywords, you might ask?

It’s actually pretty simple - just look at the internship job description and go through the required skills & responsibilities and identify the keywords that you’d think the recruiter would be looking for.

Then, do the following:

• Sprinkle some of those keywords throughout your cover letter. When relevant, back them up with an experience. E.g. don’t just say “I’m good at Photoshop,” say how you’ve taken 3 different Photoshop classes and used Photoshop for 2 different projects.
• Don’t include keywords that don’t apply to you, they’ll just make it seem like you’re copy-pasting from the job description.
• Research and add other popular soft skills that recruiters look for in applicants for the role you’re applying for. E.g. If you’re applying for an internship as a communications assistant, chances are, you’ll need strong communication skills (even if this is not something listed in the job description.

Now, let’s look at a practical example. Let’s say that the internship you’re applying for requires the following skills:

• Communication
• Ability to meet strict deadlines

Here’s how you’d mention this in your cover letter:

During my time as Editor in Chief at my University’s newspaper, I got to develop my communication and leadership skills significantly. For over two years, I was in charge of a 7 people team, which also helped my teamwork skills and my ability to meet deadlines. 

Keep in mind, though, that it IS possible to overdo it with the keywords.

44% of hiring managers say they will dismiss a resume or cover letter that looks as if it has copied the job posting. 

Using each and every keyword mentioned in the job description (without backing the skills up with experiences) might cause the hiring manager to think that you’re just copying the job ad & don’t actually have these skills.

So, don’t just copy-paste all the keywords from the job description, and if you DO mention a lot of those keywords, make sure to back them up with practical experiences.

#4. Highlight Your Education

If you don’t have a lot of work experience, your education and relevant coursework is your best chance to show that you’re a good fit for the internship. 

Letting the recruiter know what kind of courses you’ve completed that are relevant to the internship you’re applying for will be a big plus for your application. 

Say, for example, that you’re applying for an internship as a graphic designer. To make your internship cover letter impactful, make sure to mention all the relevant courses and related accomplishments. 

Here’s an example of how you could do that:

As a Visual Design major, I have completed several courses that have helped me build my professional portfolio. A few of the most beneficial ones have been Design & Layout and Visual Communication: Theory and Practice. I have also gained valuable experience doing the layout of the university’s newspaper for 4 years and of several books as independent projects. 

#5. Provide Background For Your Skills

It’s one thing to just claim that you have a set of skills and another to prove it. 

Anyone can say that they’re great at doing something, but what makes all the difference is when you can actually put your money where your mouth is. 

For example, in your internship cover letter, instead of just mentioning that you have “good time-management skills,” actually back it up with a past experience that proves it.

During the summers I assisted my family’s wedding planning business, I learned a lot about time management. In that kind of business, it’s important that things run like clockwork so in addition to time management skills, it also significantly improved my attention to detail. 

#6. Explain Why You’re a Good Fit For The Position

In addition to just listing out the skills that are relevant and beneficial for the internship, you should also explain why you are a good fit for the position. 

This means that you should connect the dots between what the company/organization is looking to gain from its interns and what you can do to provide those services. 

So, after you research and create an understanding of what is required of you, you should use your cover letter to explain why you’re a good fit for that position. 

For the sake of the example, let’s assume you’re applying for an internship at a Human Rights organization. A big chunk of what the role requires is categorizing virtual files of the cases the organization has worked on in the past.

What you want to do, in this case, is show how you can help with that particular job as an intern. Here’s how:  

I have spent 3 summers working at the National Library, where I was tasked to sort and categorize books based on their topic, author, and year of publication, and also memorize where each section fits in the library. I believe this skill, which I have perfected over the years, can really be of use for the internship position at Organization X.

#7. Describe What You Would Gain Professionally

In addition to showing (and proving) your skills and how you can benefit the company, you should also explain how getting the position will benefit YOU . 

When it comes to internships, oftentimes they serve the purpose of helping students and young professionals acquire in-depth knowledge about the industry, create a network, and develop skills that will benefit them throughout their careers. 

So, it will surely help you make an even better impression if you show that you are self-aware about what you’ll get out of the internship and how it will help you grow professionally. 

Here’s how you can do that: 

I am excited for this internship to provide me with the necessary customer service skills and network that will help me grow professionally in my future career as a customer service manager. 

#8. Proofread Your Cover Letter

After all, is written and done, there’s one final thing to do and that is make sure your cover letter doesn’t have mistakes. 

A spelling or grammar mistake probably won’t disqualify you, but at the same time, it will probably be a red flag for recruiters that you’re not too attentive.

For this reason, ask a friend to proofread your cover letter or use spell-checking software such as Grammarly and Hemingway . 

Want to know what other cover letter mistakes you should avoid? Our guide on cover letter mistakes has all you need to know on the topic! 

#9. Match Your Cover Letter & Resume Designs

Want your internship application to truly shine?

Match your cover letter design with your resume!

Sure, you could go with a generic Word cover letter template, but why fit in when you can stand out?

At Novorésumé, all our resume templates come with a matching cover letter template , guaranteed to make your application truly special.

Cover Letter for Internship Template

Struggling to create a cover letter for your internship?

Simply follow our tried-and-tested internship cover letter template!

Key Takeaways 

And that’s a wrap! You should now have all the necessary information about how to create a cover letter for an internship.

Now, let’s do a small recap of the key learning points we just covered:

• Cover letters are a must when you’re applying for an internship.
• When you start writing your cover letter, make sure you respect the format: the header with contact information, the greeting to the recruiter, an opening paragraph, the body with 2-3 paragraphs, and a closing paragraph followed by an official salutation and your name.
• Some of our main tips on how to write a cover letter for an internship include: state the position you’re applying for, make use of the right keywords, and back up your skills with experiences.
• Use a cover letter builder and match it with your resume to make sure your cover letter truly stands out from the rest.

Related Readings: 

• Entry-level Cover Letter
• Do I Need a Cover Letter in 2024?
• Top 21 Cover Letter Tips

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How to Write a Cover Letter for an Internship? (+5 Real Internship Cover Letter Examples)

• Júlia Mlčúchova , 
• Updated March 20, 2024 8 min read

Trying to figure out how to write a cover letter for an internship ? Look no further!

POV: After weeks and weeks of searching for the right internship opportunity, you've finally found it. But, at the end of the posting, there's a single short sentence that takes you aback:  “Please, attach a cover letter to your application .”

Although some consider cover letter writing to be a relic of the past, it still holds its rightful place in the professional world. 

Because a well-written and persuasive cover letter can sometimes make up for the lack of work experience on your resume . And if you're trying to apply for an internship , this is probably your case, too. 

So, continue reading this article and learn: 

• What is a cover letter for an internship;
• Whether you need to attach a cover letter to your internship application;
• How to write one in 7 steps;
• 5 real-life internship cover letter examples .

Table of Contents

Click on a section to skip

What is a cover letter for an internship?

Do you need a cover letter for an internship, how to write a cover letter for an internship in 7 steps, 5 real-life internship cover letter examples, key takeaways: how to write a cover letter for an internship.

Generally speaking, an internship cover letter is a formal document that accompanies your resume when applying for an internship. 

When it comes to its content, a cover letter for an internship falls somewhere between a traditional cover letter and a motivational letter . 

• A traditional cover letter , used by job applicants with years of experience, is supposed to underline some of the candidate's most relevant and impressive skills, qualifications, and work achievements . 
• A motivational letter , used mostly in academia, aims to communicate one's passion for the subject, their motivation, and personal goals . 

Hence, a cover letter for an internship combines the purpose of the traditional cover letter (convincing the recruiters that you're the right person for the job) with the tone and strategy of the motivational letter (writing about personal motivations and goals).

A truly successful internship cover letter should answer the following questions:

• Who are you? 
• Why are you interested in this particular internship?
• Why are you the best fit for this internship?
• What do you want to gain from this internship?

Absolutely! 

In fact, you should always attach a cover letter to your internship application , even if it isn't explicitly required from you.  

Why, you ask? 

Well, consider this: Internships are crucial stepping stones towards your dream career. And they're also incredibly competitive. A single internship opening can be answered by tens of applicants at a time. 

But how can you stand out from a crowd of equally inexperienced candidates? Certainly not by your non-existent professional accomplishments, right? 

When companies look for interns, they don't expect you to have a ton of real-life experience. They aren't looking for a “finished product,” but for someone with a genuine desire to learn and enthusiasm for the job. 

And these two are your weapons of choice!

How can a cover letter for an internship help you?

Apart from the reasons mentioned above, your internship cover letter is also responsible for: 

• Conveying first impression. Usually, recruiters will read your cover letter before looking at your resume. So, it's the perfect opportunity to introduce yourself to them in a memorable way. 
• Showing your efforts. Next, taking the time to craft a thoughtful cover letter shows that you're willing to put in that extra effort to stand out from the rest of the candidates. 
• Highlighting your communication skills. Also, a well-written cover letter demonstrates your ability to articulate your thoughts clearly and professionally. 
• Showing your professionalism. When you walk into a room, it's polite to introduce yourself and shake everybody's hand. This is exactly what a cover letter does! To attach one to your application is a common courtesy.

Now that you're familiar with the whats and whys , let's have a look at how to write a good cover letter for an internship step-by-step. 

For example : Application for [name of the internship] internship – Surname.

Then, place your contact information (your name; professional email address; phone number; link to your website / portfolio / social media accounts if relevant) directly into the header .

If you know the recipient's name, address them by “ Dear [full name] ,” or “ Dear Mrs/Mr [last name] ,”. If you don't know who to address the cover letter to , address it more generally to “Dear Hiring Manager,” .

In the first paragraph of your cover letter , start by stating your name and where you studied (including your current degree and year of study). Proceed by explaining how you came to know about the internship and what are your motivations for applying to it.

Since you don't have much work experience, you can talk about your academic achievements; relevant coursework; dissertation project; extracurricular activities; volunteering; membership in relevant societies, etc.

The closing paragraph of your cover letter should reiterate your desire to get the specific internship, express gratitude to the recipient for their time and consideration, and include a final call for action (i.e. "I look forward to discussing the next steps during an interview." )

Finally, based on how you greeted the recipient of your cover letter, you can sign off with either “ Yours sincerely ,” or “ Yours faithfully ,” . If you addressed the recruiter by their name, sign off with the former; if not, use the latter.

Don't feel like writing your internship cover letter by hand?

Let our AI cover letter writer create the first draft of your internship cover letter!

Undoubtedly, the best way to learn something is to look at specific examples . And that's exactly what we're going to do right now! 

Below, we've prepared 5 internship cover letters written by real people with the help of our cover letter templates .

And, each of them is accompanied by our internship cover letter writing tips that you can implement into your own cover letter! 

FYI, you can use each of these examples as the first draft for your very own internship cover letter – simply click on the red button and start personalising the text (or let AI handle it).

#1 Philips Marketing Intern Cover Letter Sample

Internship cover letter example:.

This cover letter sample was provided by a real person who got hired with Kickresume’s help.

What can you take away?

• Eye-catching header.  Firstly, the header is visually clearly separated from the rest of the text. This makes the recruiters notice it immediately. Plus, the contact information of the company is also featured in the left-hand corner - just like it would be on an actual letter.
• Research the company before applying. Notice sentences like: “ I really like and relate to what Philips stands for … ” and “ Furthermore, it is very appealing that Philips operates on an international level… ”.This shows that the candidate’s done a thorough research of the company's philosophy and structure.

#2 Warner Bros. Public Relations Intern Cover Letter Example

• Share a personal story. This can help you establish a sentimental connection between you and the company. Show them that for you, working for their company means more than any old internship.
• Name-drop a referral. Now, this is a little bit of a cheat code. But, if you happen to know about anyone who has worked/currently works for the company, slip their name into your cover letter.

#3 University of Massachusetts Boston Intern Cover Letter Example

What can you take away  .

• Write about what you want to gain from the internship. It shows that you're not there just to have something to put on your resume; but that you’re motivated by the idea of gaining actual industry knowledge and skills.

#4 Audit/Tax Summer Internship at CohnReznick Cover Letter Sample

• Mention any relevant academic activities. If you're wondering how to write a cover letter for an internship with no experience whatsoever, this is your way to go! For example, notice how this candidate noted all of his relevant courses, skills, association membership, and competition participation.
• Focus on transferrable skills. Especially when your study programme doesn't necessarily fit the internship opening to a T. Instead, focus on any transferable skills you've picked up. 

#5 Intern at NBC Cover Letter Sample

• Keep your opening and closing paragraphs short and sweet. As you can see in this example, it helps keep a certain visual harmony of the overall document. And, despite the length, both paragraphs do exactly what they're supposed to. Besides, recruiters might be discouraged to read the rest of your cover letter if your introductory paragraph is too long.

To sum it all up, an internship cover letter is a formal document that you submit together with your resume when applying for an internship. Its content should be something between a traditional cover letter and a motivational letter.

Its purpose is to introduce yourself to the recruiters in a more personal way than the resume allows. 

The main things you want your internship cover letter to communicate are:

• who you are,
• why you're interested in this opportunity,
• what make you the best fit for the internship, 
• your motivation (your long-term professional goals),
• your desire to learn (what you want to gain from the experience).

To write a truly impactful and persuasive cover letter, we recommend following these 7 key steps: 

• Specify which internship you're applying for in the subject line.
• Include your contact information in a header.
• Address the recipient appropriately.
• Introduce yourself & your motivations in the opening paragraph.
• Elaborate on why you're a good fit and what motivated you in body.
• End your cover letter with a confident closing paragraph.
• Finish off with a polite sign off. 

Finally, if you feel that the examples provided in this article aren't enough, you can always find more in our cover letter database . 

Julia has recently joined Kickresume as a career writer. From helping people with their English to get admitted to the uni of their dreams to advising them on how to succeed in the job market. It would seem that her career is on a steadfast trajectory. Julia holds a degree in Anglophone studies from Metropolitan University in Prague, where she also resides. Apart from creative writing and languages, she takes a keen interest in literature and theatre.

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Unpaid Internship Offer Letter Sample, Example Format

The purpose of an internship appointment letter is to inform all those who applied for internship in a company.  There are different kinds of internship offer letter with stipend as well as unpaid internship offer letter format which can be used depending upon the policy of the company for interns. A internship letter from student to company works as a legal binding between the intern and the company in relation with internship.

We have come up with internship offer letter sample. Use this unpaid internship offer letter template , example along with tips that can be followed for creating one perfect letter.

Tips to Write an Unpaid Internship Offer Letter

Shared below are some important tips that are helpful in writing an unpaid internship offer letter:

• The tone of the letter has to be formal.
• The letter should contain all the details about internship which includes the duration of internship, the compensation that will be paid, the duties that will be involved etc.
• Do mention about the termination conditions.
• Keep the letter precise.
• Ask for submitting acceptance of the internship offer.

Unpaid Internship Offer Letter Sample Format

Andrew Gibbs

Human Resource Manager

New Age Wellness Ltd.

Date: March 1, 2021

Sandy Bullock

54, 5 th Avenue

Sub: Internship Offer Letter

Dear Ms. Sandy,

On behalf of New Age Wellness Ltd., we are elated to inform you that you have been selected for the position of internship with our company. On your acceptance of this offer letter, you will be required to join the organization from March 10, 2021 and you will be reporting to Mr. John Black.

I would like to inform you that the duration of this internship will be 6 months and it will be an unpaid internship. During this time, your employment status with New Age Wellness Ltd. will be temporary and therefore, you will not be entitled for kind of privileges that other employees of the company are entitled to.

Your internship will end on August 31 st , 2021. I would also like to highlight that the company holds complete rights to terminate your internship anytime during this period with or without any reason.

During your internship, you will get access to different kinds of confidential information about the company and by accepting this offer letter, you agree that you will take complete care in maintaining the confidentiality of all the information the you come across and by any means, you will not be using it for any kind of personal benefits or reasons other than work related tasks. On completion of your internship, you will be required to handover all the official documents, laptop and other company possessions that will be given to you during your internship.

By accepting this offer letter, you agree to all the terms and conditions that have been mentioned above and you agree that you will be following all the rules and regulations at the company and you will also be observing all the practices and policies that define the working and conduct at the company.

We look forward to have you onboard and we are hopeful that this association will be mutually beneficial to both the parties. If you have any other queries, please feel free to write at [email protected] . You will need to express your acceptance to the appointment as trainee with our company by signing the copy of this document and sharing it with us by post.

Congratulations and welcome aboard.

Andrew Gibbs Human Resource Manager New Age Wellness Ltd. New York

Other Related Internship Letter Format

Candidate Reject Internship Email Format Internship Request Letter from Student to Company Internship Application Email Format Paid Internship Offer Letter Internship Offer Letter Format from Company to Students Appointment Letter for Internship Trainee Terms and Conditions in Job Offer Letter Tips for Writing Summer Internship Programme Offer Letter Appointment Letter for Commission Based Agent How to ask for Offer Letter by Email How to Write an Email While Giving Appointment Letter Bond For Freshers Appointment Letter Job Appointment Letter for New Employee

Related Sample Formats:

• Paid Internship Offer Letter Sample, Example Format
• Appointment Letter for Internship
• Appointment Letter for Internship Trainee

Be the first to comment - What do you think? Posted by Hrformats - March 1, 2021 at 6:40 AM

Categories: Letters  Tags: Appointment Letter , Appointment Letter Format Needed Urgent. , Appointment Letters , Internship , Internship Letter , Internship Offer Letter , Paid Internship Letter

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Unpaid Internship Offer Letter: 4 Templates

During the internship period, the candidate may not be offered a stipend, You need to make it clear to the candidate in the offer letter about it. You need to convey the terms and conditions that the employee will be entitled to as an unpaid intern. Keep the offer letter simple and formal. It will definitely convince the candidate who has applied for an internship in your company. You can use these letters to write an offer letter. 

Letter Template: 1

Unpaid Internship Offer Letter

[Insert or write the name of the company]

[Insert or write the address of the company]

[ insert date] 

[Insert or write the name of the recipient]

[Insert or write the post of the recipient]

Subject: Offering unpaid internship job 

Dear Sir / Madam,

We are delighted to inform you on behalf of [ company name]  that you have been chosen for the position of intern.  In order to join on [joining date] , you must join on [ joining date]. You will have to report to [ mention reporting manager name],

This is very important for you to know that your internship will be for a period of [ number ] of months and it will be in unpaid form. To be more precise, you will not be receiving any monetary figures during the internship from the company. 

You will be a part of [ company name ] in temporary form. You will not be also getting any financial benefits [ medical insurance, provident fund] during the period of internship. These benefits are applicable for only to regular employees. 

The ending period and date of the internship is [ date]. I would also like to let you know that [ company name ] has the privilege to end your internship period any moment of time with or without notifying you further. 

As long as you will be there in the internship period, you will be given the opportunity to access the information relevant to the financial growth of the company. We do expect that you will be able to maintain data privacy successfully. We are offering you this offer letter on the basis of your statement of commitment during the interview. We do expect that you will not be using data for your personal gains. 

As soon as your internship will be over, you will be expected to submit the confidential documents or data to the administrative team of the organization. 

We do believe that you follow the terms and conditions of the organization.

We are waiting for joining date of yours. We hope that you get an excellent learning opportunity in [ company name].

We wish you all the best. 

Thanking You,

[ your name] 

[ designation ] 

[ office name]

[ place] 

Download Template : ( pdf, docs, ODT, RTF, txt, HTML, Epub, Etc )

Letter Template: 2

We are delighted to inform you that [ company name] has selected to perform as an intern . We do believe that you will be able to learn and exhibit your skills for your better career growth and raising the revenue of the company. You are expected to accept the offer letter and join on [ joining date].  We would like toi inform that [ reporting manager name] will be your next level manager. You will be reporting to him. 

I would like to let you know that the duration of your internship will be for [ number] months and during this internship, you will not be entitled for any kind of pay. If you accept this offer letter then you will be working for a temporary period. Your employment status will not be permanent. Like any other employee of [ company name], you will not have the privilege to gain any extra facilities concerning medical or any kind of financial assistance.

You are expected to commute on your own expenses while coming to the office. Your duty hours will be between [ starting time] and [ ending time]. 

It is also important to inform you that your internship period will be ending on [ ending date] . 

There are certain responsibilities you will be handling as an intern. You will  be using the data relevant to the company’s business development. We do expect that you will be able to maintain the data in proper secured form. You will not be allowed to take any virtual or hard copy of the data to your residence. Otherwise, you will be penalized and not allowed to come to office anymore.

The hiring team of [ company name [ do have the privilege to terminate you at any moment of time. 

You must agree with the terms and conditions to join the company. Please call us for further details through [ contact number ] or send an email to [ email id]. 

Congratulations!

Faithfully,

Letter Template: 3

We, the hiring team of [company name] would like to inform you that you have been selected for the position of [designation] to serve as an intern. It is expected that by accepting the offer letter, you will be joining on [date]. You have been appreciated for your exceptional performance in the interview and hence you have selected by [reporting manager name]. You will serve your internship period under his guidance and strategies.

It is very important to notify you about the internship period which will be for a period of [number] months. During this time, you will not be getting any monetary amount on hourly or monthly basis. Your performance will be counted under the category of temporary employee. You will not be privileged to get any kind of medical benefits. Unlike the other employees, you will not be entitled to use the company’s transport facility for commuting. 

You will have to bear your own expenses for coming to [company name]. We would also like to inform you about the fact that your internship period is going to end on [date]. It is also important to inform you that the company has the right to terminate you any moment of time. 

During the internship, you will be appreciated for maintaining work discipline and penalized for breaking it. You will be following the terms and conditions as  long as you are in the company premises.

It is expected that you will be serving the company with great responsibility and the commitment that you had made on the day of the interview. You will be responsible for maintaining the data secrecy. You will not be allowed to carry either virtual data or paper documents to your residence. In fact, the data is not meant for personal use. 

We are looking forward to get a reply from your end in form of a signature. It will indicate proof of  your acceptance of the letter. 

Letter Template: 4

We are delighted to inform you on the behalf of [company name] that you have been approved for the post of the internship. Since we consider you as the best candidate, we are hopeful that you will be able to complete your internship period vey successfully. To join the company on [date], you are expected to sign the letter of acceptance. You will be working in the team of [ reporting manager name]. He/She will be your senior-level manager.

You are expected to go as per the instructions of the reporting manager. You must know that the period of your internship will be for [ number] months.  Your nature of internship will be in an unpaid form. In this form of employment, you will not receive any benefit pertaining to insurance and medical. You will not be entitled to enjoy any kind of employee benefit like any permanent employee.   

You will be serving as a temporary employee.  It is also important to let you that your internship period will be ending on [ date ]. You must also know the fact the [company name] has every right to terminate at any moment of time with or without giving any information in advance.  

As you will be in the internship period for [ number ] months, you will be given training for [ mention type of training].  You will be also performing on the floor. You will be entitled to get support from the team manager and mentor. You are expected to maintain punctuality and work discipline during production time. You will have access to the necessary data for the performance. However, you will not be allowed to carry the data at home. 

You must follow the rules and regulations of the company sincerely for the successful completion of the internship. You will be certified depending on your performance. It will act as a tool to lift your career. 

We expect that you accept the offer letter and join us.

Welcome on board.

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Internship Cover Letter - The Ultimate Guide

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Internship Cover Letter - What Are They?

Internship cover letters are just as important as resumes, if not more. They help the hiring manager learn in more detail about your skills and experience. They are typically sent along with resumes and offer detailed information on why you are qualified for an internship program. Effective cover letters explain why you are interested in the specific organization and offer an opportunity to the employer to determine whether your skills and experience are a good fit to the job position.

The purpose of sending a resume is to convey your accomplishments, education, skills and experience. The purpose of an internship cover letter is to explain to the employer how your accomplishments, education, skills and experience will add value to the organization.

Internship Cover Letters Typically Answer the Following Questions:

• Why you are a good choice for the organization?
• How your qualifications fit with the internship offered by the organization
• Why you are applying for the internship?
• What is the next step in pursuing an interview for the internship?

An internship cover letter helps the hiring managers understand whether your resume suits the specific requirements of the internship program. It offers an opportunity to the company to understand how your education, skills and knowledge can benefit the organization. It gives a clear idea of your strengths and how they can be incorporated into the organization and internship.

How to Write an Internship Cover Letter?

An internship cover letter is the first document that introduces your resume. A compelling cover letter can make the difference between obtaining an internship and getting rejected. Hence, it is important to put forth effort to write a compelling internship cover letter.

The cover letter should complement your resume. Remember it should not be a duplicate of your resume. It is often viewed first by the hiring manager, so it is important to create a good first impression. An effective cover letter tells the hiring manager your interest and knowledge about the job position.

Personalizing your cover letter with a greeting will help give it a professional look. Addressing the letter to a specific person in the organization will show that you put forth some effort to research the organization and the hiring manager.

Split the cover letter into 3 or 4 paragraphs. This helps increase its readability.

• In the first paragraph, mention the internship program for which you are applying. Also include details like how you learned about the program and specify special things that interest you about the company. If someone referred you, include those details in the first paragraph itself.
• In the second paragraph, emphasize some of your qualifications that are more relevant to the specific position. Also give brief examples to demonstrate your skills.
• In the last paragraphs, reiterate your interest in the internship program and highlight some of the qualities that make you suitable for the position. Also specify when and how you will approach them for follow up.

There are some important things to be considered while drafting a cover letter for internships. Ensure that it is free from grammar and spelling errors. Tailor the letter to the company and position. This can help you show that you are really interested in their company. You can also briefly explain what you would like to take away from the internship. You should be clear and concise in your communications. Always provide the hiring manager with the accurate information.

What Do You Include in an Internship Cover Letter?

An internship cover letter consist of many parts.

• Contact Information - The first section of the cover letter should include your contact information, such as your name, your address, city name, contact number and email address. Then list the contact information of the employer. If you do not have the contact information of the employer, leave this section blank. If you send the cover letter via email, include your contact information in your signature.
• Salutation - Appropriate salutation is crucial for any formal letter, including the cover letter. If you have the contact person for the cover letter, ensure that you include their name.
• Body of the Letter - The body of the internship cover letter should include details like the position for which you are applying for, why the hiring manager should choose you for a personal interview and how you will follow up. Please refer back to the section above.
• Closure - It is crucial to close the cover letter in a professional manner. For instance, you can use words like sincerely, respectfully, regards, best regards or thank you. The closure should be followed by a comma, a space and your name. Also include your contact information after the name, if you are sending an email cover letter.

Typical Structure of an Internship Cover Letter

Your Name Your Address Your City Your Phone Number Your Email ID

Name of the Contact Person His/her Position Name of the Company Address of the Company

Re : Name of the Job Position for which internship Program is offered

Dear Ms. Violet (Avoid Sir or Madam)

First Paragraph

I would like to apply for the internship program advertised in—— on ———-. Write why you want to get selected for the internship program. Highlight how you will meet the company’s needs.

Second and Third Paragraph

Outline your educational qualification, skills and achievements that are relevant to the internship.

Fourth Paragraph

Specify why you are the best suitable candidate for the internship program and how your skills will help meet their needs. Outline a few things about you that make you the most qualified person for the internship.

Thank them for reading your internship cover letter and their consideration of you for the position. Specify that you have attached a copy of your resume. Also tell when you will be available for a face-to-face interview. Give your contact details.

Your Signature

Internship Cover Letter Sample

Below is an example of an internship cover lette r :

Here’s an example of a well-structured internship cover letter. Notice how the bullet points help with readability.

Why Internship Cover Letters are Important?

There are numerous benefits in writing a cover letter. The competition is fierce in the job market, so it is important to market yourself effectively. Creating a thoughtful cover letter can help create a lasting, positive impression in the mind of the employer. Also, many internship applications do not require cover letters, so by providing one, you stand out from the crowd.

Reasons Why Internship Cover Letters are Important:

• Internship cover letter provides you with another opportunity to explain your qualifications: The job market is very competitive today. Completing an internship program enhances your opportunity to get a good job. However, getting selected for an internship program requires you to use every possible tool to look worthy in the eyes of the employer. Cover letter gives you another chance to win an interview.
• Internship cover letter offers a clear picture of your career goal: If you do not send a cover letter, the hiring manager needs to spend his/her precious time in figuring out what position you are applying for and why you are eligible for the position. Cover letter helps him/her to learn all of these details before ever speaking to you.

Cover letter offers you an opportunity to express your qualifications. You should prepare the resume on the basis of facts and it is somewhat formal. However, a cover letter can be used to build rapport. You can include some personal notes about your interests that may help the employer or the hiring manager in deciding whether you will fit the job description .

The best cover letter is one that is infused with personality, energy and details about the skills and accomplishments of the applicant. If you are successful in drafting a good cover letter, you will be able to establish rapport with the employers and show them that you understand their mission well.

• Employers respond faster if you show interest in them: Internship cover letter helps you stress that you really want to work for a particular company. It shows that you have done research about the company and have the desire to work for them. This can be very attractive for the employers. Their chance of responding to you is more.
• Internship cover letter helps set you apart from the crowd: Most of the companies get hundreds of resumes and applicants. The hiring managers spend a few seconds on every application. Cover letter helps you connect with the hiring manager and tell him/her about your strengths and how you will help the company meet its needs.
• Internship cover letter introduces yourself to the company you are applying for: Introducing yourself in a professional manner can help increase your chances of success. If you send a compelling cover letter, your resume will surely get the attention.  Cover letter offers you a platform to describe why you need to be hired for the internship.

If you skip the cover letter, you will miss a chance to sell yourself. A cover letter helps you build your brand professionally. A well defined brand will surely win interviews and increases your chance of getting higher paying internships.

Some Useful Tips to Write a Compelling Internship Cover Letter

Understand the common cover letter mistakes: The first thing most of the hiring manager or employer notices while evaluating an internship applicant is his/her resume and cover letter. If the cover letter is drafted well, you will easily be able to overcome the first hurdle and get screened in for a face-to-face interview. Avoiding  common mistakes can help you create a professional looking cover letter.

• Avoid spelling and grammar mistakes : Spelling and grammar mistakes can make your cover letter look unprofessional. Use spelling and grammar checking tools available online or get your friends or family to review your cover letter before sending it to the employer.
• Avoid sending a generic letter : The most common mistake in cover letter is to use a generic approach and send the same letter to every company. Tailoring a cover letter specific to the job position can help you make a positive impression in the mind of the hiring manager.
• Avoid using out-of-date greetings: Many people use conventional terms like Dear sir or Madam. If you know the name of the contact person, you can write like Dear Jones. If you do not know the name of the contact person, write like Dear HR Manager.
• Avoid including too much information : Internship cover letters should contain some important information, such as your skills, education and experience. However, there is some information that you should not include in a cover letter. For instance, specifying your salary requirement in the cover letter should be avoided.
• Make sure the tone of the internship cover letter is positive: The tone of your cover letter should be positive and professional. You need to demonstrate that you have interest in the role and have a positive attitude towards the company. Selling yourself in a positive way can help you get better results.
• Ensure the cover letter is well structured: Internship cover letters should have short and crisp sentences. Make sure that you use simple language. It should have 3 to 4 paragraphs and should not be more than one page. Don’t forget to include the date and contact details. Though these are simple details, their absence can make you look unprofessional.
• Give attention to details: The quality of your cover letter should indicate that you have given attention to details and you have the ability to communicate in a professional manner.

Other Helpful Tips for Writing an Internship Cover Letter

• Use plain white photocopier paper to print internship cover letters on. You can even print the letter on more expensive paper. However, the content and layout are the most important things. Remember to use the same color paper for your resume. Don’t use paper with punched holes or lined paper.
• If you send the resume and cover letter via email, place the cover letter in the body of the email.
• Keep the cover letter brief and to the point. Don’t make the hiring managers spend more time than necessary.
• Use your own words to craft the cover letter in a natural manner instead of using formal clichés.
• Be sure to answer the question: “Why should I select you for this internship”?
• Specify when you are available to start work.

A cover letter for internships is not simply an addition to the resume. They are vital tools that help increase your chance of getting attention and being selected for the interview.

To get tips on writing an effective resume, please check out:   Internship Resume Samples and Tips .

You may also be interested in these:

Internship Interview Questions

Internship Tips for Applying

Ten Must Read Tips for Internships

By Diane Barlow