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Meeting Coordinator Resume Examples

Writing a resume as a meeting coordinator can be a daunting task, as you need to showcase your skills and experience in a way that will stand out to potential employers. As a meeting coordinator, you need to be able to demonstrate your ability to handle the many different aspects of planning, organizing and hosting successful events. From managing budgets, to arranging catering and selecting venues, you need to convince employers that you have the ability to handle it all. This guide will provide you with tips on how to write an effective meeting coordinator resume, as well as provide examples of what a great meeting coordinator resume looks like.

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Meeting Coordinator

123 Main Street | Anytown, USA 99999 | Phone: (123) 456-7890 | Email: [email protected]

I am a highly organized and detail- oriented meeting coordinator with more than 5 years of experience planning, coordinating and executing successful meetings and events. My expertise lies in the areas of meeting logistics, budgeting, event management, and client relations. I have a proven track record of successful event planning and have experience working with clients of all backgrounds and sizes. I have excellent communication and problem- solving skills and have a passion for staying on top of the latest trends in event planning.

Core Skills :

• Meeting and Event Planning
• Budgeting and Cost Control
• Client Relations
• Vendor Management
• Logistics and Schedule Management
• Negotiation
• Risk Management
• Problem Solving
• Excellent Communication Skills

Professional Experience :

• Meeting Coordinator, XYZ Event Solutions, 2015- present
• Develop and manage event and meeting logistics, budgets, and timelines
• Negotiate and secure contracts with vendors and service providers
• Provide oversight of day- of event activities, including setup, food and beverage service, and breakdown
• Develop and maintain relationships with clients and vendors
• Create and manage event surveys and generate feedback reports
• Manage event and meeting registration processes
• Create and maintain event collateral and marketing materials

Education :

• Bachelor of Science in Event Management, ABC University, 2011- 2015

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Meeting Coordinator Resume with No Experience

A highly motivated and organized individual with a passion for event planning and coordination. Possesses strong interpersonal skills, and the ability to work independently as well as part of a team. Experienced in customer service relations and administration.

• Team Management
• Project Management
• Communication
• Organization
• Time Management
• Adaptability

Responsibilities

• Work with a team to plan, organize and coordinate meetings and events
• Manage and lead organizational tasks related to meeting planning
• Provide support to the event planning process, ensuring tasks are completed on time
• Assist with the preparation of budgets, event materials, and event timelines
• Communicate with vendors and other event personnel to ensure all logistical needs are taken care of
• Monitor event progress, making adjustments where necessary to ensure a successful outcome

Experience 0 Years

Level Junior

Education Bachelor’s

Meeting Coordinator Resume with 2 Years of Experience

An experienced meeting coordinator with 2 years of experience in organizing and managing large and small meetings. Possesses excellent organizational and communication skills and the ability to work with diverse groups. Possesses the necessary technical skills and knowledge to ensure a successful meeting.

• Excellent organizational skills
• Strong communication skills
• Proficiency in Microsoft Office applications
• Ability to work with a diverse group of people
• Attention to detail
• Excellent problem solving skills
• Ability to multitask

Responsibilities :

• Coordinate with internal and external stakeholders for meetings
• Develop and maintain meeting agendas and meeting minutes
• Manage logistics for meetings including travel arrangements and hotel accommodations
• Create and distribute meeting materials such as handouts and presentations
• Ensure proper utilization of meeting space and resources
• Ensure meeting objectives are met and deadlines are met
• Provide support to presenters and ensure successful meetings

Experience 2+ Years

Meeting Coordinator Resume with 5 Years of Experience

Meeting Coordinator with 5 years of experience managing corporate events and meetings. Experienced in planning, budgeting, and implementing a wide variety of successful events. Proven ability to troubleshoot any issues that arise while working with diverse teams within a fast- paced environment. Committed to providing the highest level of customer service, from pre- meeting planning through to final event execution.

• Event Planning & Execution
• Budget Management
• Negotiation & Relationship Management
• Organizational & Time Management
• Risk Management & Problem Solving
• Establish meeting goals, identify the necessary resources and schedule the event
• Develop and manage the event budget and timelines
• Negotiate contracts to secure the best services and venues
• Oversee the organization, setup and operation of the event
• Ensure the successful completion of the meeting and events
• Coordinate catering, audio/visual, decor, transportation, etc.
• Troubleshoot any issues that arise during the event
• Create a post- event report for internal use and to present to clients and stakeholders

Experience 5+ Years

Level Senior

Meeting Coordinator Resume with 7 Years of Experience

Highly organized and detail- oriented Meeting Coordinator with 7 years of experience in planning and coordinating corporate events, conferences and other business- related functions. Adept at creating strategic event plans and problem solving in order to make a positive impact on the success of events. Skilled in budget management, logistical organization, staffing and vendor coordination. Proven track record of developing and executing successful, cost- effective events.

• Event & Meeting Planning
• Logistical Organization
• Staffing Coordination
• Strategic Planning
• Developed and implemented event plans for corporate events and conferences
• Created and managed event budgets in accordance with organizational regulations
• Assisted in identifying and sourcing various event venues
• Organized logistics for all events, including transportation, catering and AV needs
• Researched and identified potential vendors and contractors
• Coordinated with vendors and suppliers to ensure on- time delivery
• Supervised and managed staff members assigned to the event
• Troubleshot any issues that arose during events and adapted when needed
• Evaluated event effectiveness and created reports for senior management

Experience 7+ Years

Meeting Coordinator Resume with 10 Years of Experience

Meeting coordinator with 10+ years of experience planning, scheduling, and coordinating meetings and conferences. Adept at managing multiple projects and activities simultaneously and effectively. Possess excellent problem- solving skills and the ability to work independently and collaboratively within a team. Highly skilled in utilizing computer software and business management systems to ensure smooth and successful meetings and events.

• Meeting planning and management
• Scheduling and calendaring
• Budgeting and cost control
• Event marketing and promotion
• Project management
• Time management and organizational skills
• Written and verbal communication
• Conflict resolution
• Microsoft Office Suite
• Developed event plans, coordinated and organized meetings, and coordinated catering services.
• Developed and maintained project plans, budgets, and timelines.
• Negotiated with suppliers, vendors and outside contractors to secure best rates and services.
• Monitored and managed inventory, office supplies, and vendor contracts.
• Developed and implemented event marketing and promotional plans.
• Provided support and assistance to staff, volunteers and guests.
• Handled customer service complaints or any issues that arose during events.
• Drafted event documents including agendas, minutes, and post- event reports.

Experience 10+ Years

Level Senior Manager

Education Master’s

Meeting Coordinator Resume with 15 Years of Experience

A highly experienced meeting coordinator with more than 15 years of experience in the hospitality and event planning industries. Possesses excellent communication and organization skills and has a proven ability to plan, coordinate and facilitate various types of meetings, conferences and events. Able to manage any event from start to finish and ensure it runs smoothly. Skilled at liaising with staff, vendors and clients to ensure the highest standards are met in terms of service, food, entertainment and budget.

• Event Management
• Vendor Negotiations
• Meeting Coordination
• Event Budgeting
• Contract Negotiations
• Staff Supervision
• Customer Service
• Attention to Detail
• Develop detailed plans for meetings, conferences and events
• Research and reserve venues
• Negotiate with vendors and contractors
• Manage event budget and approve invoices
• Supervise staff and provide training when needed
• Ensure all event details are addressed
• Coordinate with other departments to ensure smooth operations
• Provide excellent customer service to guests
• Handle any issues that may arise during the event

Experience 15+ Years

Level Director

In addition to this, be sure to check out our resume templates , resume formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

What should be included in a Meeting Coordinator resume?

Having a Meeting Coordinator resume ready is essential for anyone who wants to launch a successful career in the Professional Conference Management industry. A Meeting Coordinator must be able to coordinate and manage many different aspects of their organization’s events, and a strong resume can help you stand out among other job candidates.

Here are some of the key elements that should be included in a Meeting Coordinator resume:

• Extensive knowledge of the Professional Conference Management industry and its changing trends
• Demonstrated ability to coordinate and manage multiple events simultaneously
• Proven organizational skills and the ability to manage time effectively
• Proficiency in Microsoft Office and other event management software
• Exceptional customer service skills and the ability to resolve customer issues
• Excellent communication, writing, and presentation skills
• A strong track record of successful event outcomes
• An understanding of budgeting and financial controls
• Ability to work well independently and as part of a team
• Experience with marketing and promotional efforts
• Familiarity with event planning, coordination, and delivery
• Knowledge of event risk management processes

What is a good summary for a Meeting Coordinator resume?

A Meeting Coordinator resume should be a concise summary of your skills and qualifications related to the coordination of meetings, events, and other related activities. It should highlight any experience you have in event planning, budgeting, scheduling, and working with vendors. It should also include any administrative experience that is relevant to the position, such as customer service, data entry, and record keeping. Your resume should also reflect your problem-solving and organizational skills, as well as any related experience such as managing multiple calendars or coordinating with multiple teams. Lastly, your resume should also demonstrate a proficiency in communications technology and any other software relevant to the position.

What is a good objective for a Meeting Coordinator resume?

A meeting coordinator resume should include an objective that clearly states the job seeker’s career goals and the company’s desired qualifications. Here are some good objectives for a meeting coordinator resume:

• To obtain a meeting coordinator role with a successful organization that allows me to leverage my interpersonal skills and enthusiasm for event planning
• To secure a meeting coordinator position with a growing organization that will benefit from my experience in event planning and customer service
• To obtain a meeting coordinator role that allows me to utilize my experience in event planning and project coordination
• To secure a meeting coordinator position with a dynamic organization that will benefit from my expertise in customer service and problem solving
• To utilize my knowledge of event planning, customer service and organizational skills as a meeting coordinator in an organization that encourages growth and development
• To gain a meeting coordinator role with a successful organization that will enable me to utilize my experience in event planning, customer service and problem solving

How do you list Meeting Coordinator skills on a resume?

When writing a resume, it is important to include all of the relevant skillset for the position for which you are applying. For a Meeting Coordinator role, it is important to demonstrate your ability to coordinate and manage meeting-related tasks. To ensure your resume accurately reflects your skillset for this role, here are some key skills to include:

• Event Management: Demonstrate experience in organizing, planning, and delegating tasks involved in event planning such as selecting a venue, creating an agenda, and providing invitations.
• Communication: Showcase your ability to effectively communicate with colleagues, vendors, and other stakeholders to ensure a successful event.
• Problem Solving: Highlight your talent in using creative solutions to manage unexpected issues that may arise during a meeting.
• Interpersonal: Show off your ability to work with different personality types and create a warm, welcoming atmosphere.
• Budgeting: Showcase your experience in planning and managing a budget to ensure the event is cost-effective.
• Time Management: Demonstrate your talent in managing time efficiently and meeting deadlines.
• Multitasking: Show your ability to manage numerous tasks and work efficiently under pressure.

Including Meeting Coordinator skills on your resume is a great way to demonstrate your capabilities and experience in this role. Ensure your resume accurately reflects your skillset and experience to give yourself the best chance at securing the job.

What skills should I put on my resume for Meeting Coordinator?

When crafting a resume for a Meeting Coordinator position, it’s important to highlight the skills that make you a great fit for the job. Your skills should be tailored to the specific role you’re applying for, so you’ll want to adjust your resume depending on the job you’re applying for. Here are some skills you should consider putting on your resume for a Meeting Coordinator position:

• Excellent Communication Skills: Meeting Coordinators must be able to communicate effectively with clients and colleagues, ensuring that the right messages are being conveyed.
• Organization and Planning: Meeting Coordinators are responsible for planning and organizing meetings and events, so it’s important to demonstrate your organizational abilities on your resume.
• Attention to Detail: Meeting Coordinators must pay close attention to detail, making sure that all important aspects of the event are taken care of.
• Time Management: Meeting Coordinators must be able to manage their time well in order to successfully meet deadlines and manage multiple tasks simultaneously.
• Problem Solving: Meeting Coordinators must be able to troubleshoot quickly and efficiently when problems arise.
• Interpersonal Skills: Meeting Coordinators must be able to build relationships with clients, colleagues, and vendors in order to ensure successful events.

These are just some of the skills that should be included on your Meeting Coordinator resume. By highlighting the skills that make you a great fit for the job, you’ll be sure to stand out to employers.

Key takeaways for an Meeting Coordinator resume

When writing a resume for a meeting coordinator role, there are several key takeaways to consider. As meeting coordinators are responsible for orchestrating events and managing the logistics, it’s important to demonstrate your ability to carry out these tasks.

First and foremost, emphasize your organizational skills. Meeting coordinators need to be able to juggle multiple tasks and prioritize work effectively. Describe your ability to coordinate multiple aspects of event planning, from budgeting and scheduling to coordinating vendors and executing the event itself. Include details about how you’ve managed logistics for successful events in the past.

Additionally, highlight your communication skills. Meeting coordinators need to be able to communicate effectively with a variety of stakeholders, from vendors to clients. Describe how you’ve managed vendor contracts and client communication, as well as any relevant customer service experience.

You should also emphasize your problem-solving skills. Meeting coordinators need to be able to troubleshoot any issues that arise during the event planning process, so be sure to include examples of how you’ve handled challenges in the past.

Finally, showcase your technical proficiency. Many meeting coordinators are expected to be proficient in relevant software, such as event planning software or web conferencing platforms. If you are experienced with any of these tools, be sure to include them in your resume.

By following these key takeaways, you can create an effective meeting coordinator resume that will help you stand out from the competition.

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Meeting Planner Resume With Samples & Examples

• Resume Format
• May 25, 2024
• Administrative

Meeting Planner Resume : As a meeting planner, your resume is a crucial tool in showcasing your skills and experience in organizing successful events. A well-crafted resume can help you stand out from the competition and land your dream job in the event planning industry. In this blog post, we will provide you with a comprehensive guide on how to create a winning meeting planner resume.

Starting with an attention-grabbing objective statement, your resume should highlight your passion for event planning and your commitment to delivering exceptional experiences for clients. The summary section should provide a brief overview of your relevant experience and skills, setting the stage for the rest of your resume.

In the education section, list any relevant degrees or certifications that demonstrate your expertise in event planning. The skills section should highlight your proficiency in key areas such as budget management, vendor relations, and logistics coordination. Finally, include details of your work experience, certifications, awards, and achievements to showcase your track record of success in the industry.

Meeting Planner Resume Sample

Dick Grayson Meeting Planner Phone:(415) 555-7890 Email: [email protected] Address: 3030 Sycamore Avenue, Cedarville, WA 67890

Experienced meeting planner with over 5 years of experience in coordinating corporate events, conferences, and seminars. Proficient in managing budgets, negotiating contracts, and ensuring seamless execution of events. Skilled in working with vendors, clients, and stakeholders to deliver successful and memorable events. Adept at multitasking and problem-solving in fast-paced environments.

Meeting Planner ABC Company, New York, NY January 2018 – Present

– Plan and execute all aspects of corporate meetings and events, including site selection, vendor management, budgeting, and on-site coordination – Collaborate with internal stakeholders to determine meeting objectives and create event agendas – Negotiate contracts with hotels, venues, and other vendors to ensure cost-effective solutions – Manage registration process, including creating online registration forms and tracking attendee information – Coordinate travel arrangements for meeting attendees, including booking flights, accommodations, and ground transportation – Oversee on-site logistics, including room setup, audiovisual equipment, catering, and signage – Conduct post-event evaluations to assess meeting success and identify areas for improvement

Meeting Planner Assistant XYZ Events, Chicago, IL June 2015 – December 2017

– Assisted in planning and organizing corporate meetings, conferences, and special events – Coordinated logistics for meetings, including room setup, audiovisual equipment, and catering – Managed registration process and maintained attendee database – Assisted with on-site event coordination, including greeting attendees, distributing materials, and troubleshooting issues – Prepared meeting materials, such as agendas, name badges, and presentation slides – Conducted research on potential venues, vendors, and entertainment options for events – Provided administrative support to the meeting planning team, including scheduling meetings, filing documents, and responding to inquiries

Bachelor of Science in Hospitality Management University of Nevada, Las Vegas Las Vegas, NV 2015-2019

Relevant coursework: – Event Planning and Management – Food and Beverage Management – Hospitality Marketing – Hotel Operations

Certifications: – Certified Meeting Professional (CMP) – Certified Event Planner (CEP)

– Event planning and coordination – Budget management and cost analysis – Vendor negotiation and contract management – Strong organizational and time management skills – Excellent communication and interpersonal abilities – Ability to work well under pressure and meet tight deadlines – Proficient in Microsoft Office Suite and event management software – Knowledge of industry trends and best practices in event planning – Detail-oriented and able to multitask effectively – Strong problem-solving and decision-making skills

Certifications

– Certified Meeting Professional (CMP), Meeting Professionals International (MPI), 2018 – Certified Special Events Professional (CSEP), International Live Events Association (ILEA), 2019 – Certified Government Meeting Professional (CGMP), Society of Government Meeting Professionals (SGMP), 2020

Awards & Achievements

– Winner of the 2020 Event Planner of the Year Award from the International Association of Event Planners – Recognized as one of the Top 50 Meeting Planners in the country by Meetings & Conventions Magazine in 2019 – Received the Excellence in Event Planning Award from the Event Industry Council in 2018 – Successfully planned and executed a high-profile corporate event that received rave reviews and exceeded client expectations, resulting in a 20% increase in repeat business

Amanda Lopez – Consultant – ZAB Company – (333) 222-1111 – [email protected]

Meeting Planner Resume Objective – Examples

1. To utilize my strong organizational and communication skills to successfully plan and execute meetings and events that exceed client expectations. 2. To leverage my experience in coordinating logistics and managing budgets to ensure seamless and efficient meeting planning processes. 3. To apply my creative problem-solving abilities to address challenges and deliver innovative solutions for successful meetings and events. 4. To collaborate with cross-functional teams and vendors to create memorable and impactful meeting experiences for attendees. 5. To continuously improve my knowledge of industry trends and best practices in meeting planning to deliver exceptional results for clients.

Meeting Planner Resume Description Examples

1. Experienced meeting planner with a proven track record of successfully coordinating and executing corporate events, conferences, and trade shows. Skilled in managing budgets, negotiating contracts with vendors, and ensuring all logistical details are in place for a seamless event experience.

2. Detail-oriented meeting planner with strong organizational skills and the ability to multitask in a fast-paced environment. Proficient in creating event timelines, coordinating with speakers and presenters, and overseeing event setup and breakdown to ensure a successful event.

3. Creative meeting planner with a passion for designing unique and engaging event experiences. Skilled in developing innovative event themes, coordinating entertainment and activities, and creating memorable moments for attendees.

4. Results-driven meeting planner with a focus on exceeding client expectations and delivering exceptional event experiences. Experienced in managing event registration, coordinating travel and accommodations for attendees, and providing on-site support to ensure a successful event.

5. Collaborative meeting planner with strong communication and interpersonal skills. Experienced in working with cross-functional teams, managing stakeholder relationships, and coordinating with internal and external partners to deliver successful events.

Action Verbs to Use in Meeting Planner Resume

1. Coordinate: Successfully organize and manage all aspects of meetings and events, including scheduling, logistics, and communication with vendors and attendees. 2. Plan: Develop comprehensive event plans, including timelines, budgets, and logistics, to ensure successful execution of meetings and events. 3. Negotiate: Secure favorable contracts with vendors, venues, and other service providers to maximize value and minimize costs for meetings and events. 4. Communicate: Effectively communicate with clients, colleagues, and vendors to ensure clear expectations and seamless coordination of meetings and events. 5. Manage: Oversee all aspects of meeting and event execution, including staffing, logistics, and on-site coordination, to ensure a successful and memorable experience for attendees.

Mistakes to Avoid in Meeting Planner Resume

1. Failing to customize your resume for each job application: Make sure to tailor your resume to highlight the specific skills and experiences that are most relevant to the meeting planner position you are applying for.

2. Including irrelevant or outdated information: Keep your resume focused on your most recent and relevant experiences. Avoid including outdated information or irrelevant details that do not showcase your qualifications for the meeting planner role.

3. Using a generic resume template: Stand out from the competition by creating a unique and visually appealing resume that reflects your personal style and professionalism. Avoid using generic resume templates that may make your application blend in with others.

4. Neglecting to showcase your event planning experience: Highlight your event planning experience, including details of successful events you have organized, budgets you have managed, and vendors you have worked with. This will demonstrate your ability to plan and execute successful meetings and events.

5. Failing to demonstrate your organizational and time management skills: Meeting planners need to be highly organized and skilled at managing multiple tasks and deadlines. Make sure to showcase your organizational and time management skills on your resume through specific examples of how you have successfully managed complex projects.

6. Forgetting to include relevant certifications or training: If you have certifications or training related to event planning or meeting management, be sure to include them on your resume. This can help demonstrate your commitment to professional development and your expertise in the field.

7. Neglecting to proofread your resume: Spelling and grammar errors can make a negative impression on potential employers. Take the time to carefully proofread your resume to ensure it is error-free and presents you in the best possible light.

FAQs – Meeting Planner Resume

What experience do you have in coordinating and planning meetings and events.

I have extensive experience in coordinating and planning meetings and events. Throughout my career, I have successfully organized a variety of events ranging from small team meetings to large-scale conferences and corporate retreats. I am skilled in developing event timelines, managing budgets, coordinating logistics, and ensuring all details are executed flawlessly. I have a proven track record of delivering high-quality events that meet the objectives and expectations of stakeholders. My strong organizational skills, attention to detail, and ability to multitask have enabled me to effectively plan and execute successful meetings and events.

Can you provide examples of successful meetings or events you have organized in the past?

Yes, we have organized a variety of successful meetings and events in the past. Some examples include a corporate conference for 500 attendees with keynote speakers, breakout sessions, and networking opportunities. We also planned a fundraising gala for a non-profit organization that raised over $100,000 in donations. Additionally, we coordinated a team-building retreat for a company that included outdoor activities, workshops, and team-building exercises. Each of these events was well-received by attendees and achieved their intended goals.

How do you handle budgeting and financial aspects of event planning?

When it comes to handling budgeting and financial aspects of event planning, I take a strategic approach to ensure that all expenses are accounted for and that the event stays within budget. I start by creating a detailed budget that outlines all anticipated costs, including venue rental, catering, entertainment, decorations, and any other necessary expenses. Throughout the planning process, I regularly track expenses and adjust the budget as needed to stay on track. I also negotiate with vendors to get the best possible prices and look for cost-saving opportunities wherever possible. By staying organized and proactive in managing the financial aspects of event planning, I am able to ensure that the event is a success without exceeding the budget.

What software or tools do you use to manage and track event details and logistics?

We use a variety of software and tools to manage and track event details and logistics. Some of the tools we use include event management platforms like Eventbrite, Cvent, and Bizzabo, which help us with registration, ticketing, and attendee management. We also use project management tools like Asana or Trello to keep track of tasks and deadlines related to the event. Additionally, we may use communication tools like Slack or Microsoft Teams to collaborate with team members and vendors. Overall, these tools help us stay organized and ensure that all aspects of the event run smoothly.

How do you handle unexpected challenges or last-minute changes during an event?

When unexpected challenges or last-minute changes arise during an event, our team remains calm and flexible in order to quickly assess the situation and come up with a solution. We communicate effectively with all stakeholders involved to ensure everyone is informed and on the same page. We prioritize and delegate tasks as needed to address the issue efficiently. Our experience and expertise in event planning allow us to adapt and problem-solve effectively, ensuring that the event can still run smoothly despite any unforeseen obstacles.

In conclusion, a well-crafted meeting planner resume is essential for showcasing your skills and experience in the event planning industry. By including a strong objective, summary, education, skills, experience, certification, awards, and achievements sections, you can effectively highlight your qualifications to potential employers. Utilizing a free template can help you create a professional and organized resume that will make a lasting impression. With the right resume, you can stand out from the competition and land your dream job as a meeting planner.

Related Administrative Role Resumes:

Resume Tips

Choose the right format.

Select a resume format that best showcases your skills and experience. Common formats include chronological, functional, and combination resumes.

Tailor Your Resume

Customize your resume for each job application by highlighting relevant skills and experiences that match the job description.

Focus on Key Sections

Include essential sections such as contact information, professional summary or objective, work experience, education, skills, and relevant certifications.

Use Clear and Concise Language

Be concise and use action verbs to describe your accomplishments and responsibilities in each job role.

Quantify Achievements

Whenever possible, quantify your achievements with numbers or percentages to demonstrate your impact in previous roles.

Highlight Transferable Skills

Emphasize transferable skills that are relevant to the job you're applying for, such as communication, problem-solving, and leadership skills.

Prioritize Readability

Ensure your resume is easy to read by using a clean and professional font, adequate white space, and bullet points for listing information.

Proofread Carefully

Avoid spelling and grammar errors by proofreading your resume multiple times or asking a trusted friend or colleague to review it.

Keep it Updated

Regularly update your resume with new experiences, skills, and accomplishments to reflect your most current qualifications.

Seek Feedback

Consider seeking feedback from career advisors, mentors, or professionals in your industry to improve your resume further.

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Meeting & Events Resume Samples

The guide to resume tailoring.

Guide the recruiter to the conclusion that you are the best candidate for the meeting & events job. It’s actually very simple. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. This way, you can position yourself in the best way to get hired.

Craft your perfect resume by picking job responsibilities written by professional recruiters

Pick from the thousands of curated job responsibilities used by the leading companies, tailor your resume & cover letter with wording that best fits for each job you apply.

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• Consults with executive leadership on strategizing and event planning, including new events and improving upon existing events
• Oversee meeting preparation, supplies ordering and packing/shipping of event materials
• Responsible for determining and allocating budgets for conferences, paying invoices, and managing the bottom line
• Works directly with sourcing on negotiating best pricing with selected site, caterer, A/V and other vendors while maintaining budget expectations
• Provide on-site event support, before and during events and meetings. Prepare and oversee company hosted meeting checklists
• Analyzes and report on event outcomes, including post-event surveys, summary of expenses, etc
• Ensures compliance with Financial Planning and Analysis and Procurement
• Performs post event analyses including surveys, recaps, and recommendations for improvement
• Utilizes Marketo to manage and track event campaigns
• Assist with campaigns for product launches
• Creates and presents marketing launch plans for each event or marketing campaign ensuring they are maintained throughout the entire event life-cycle
• Conforms with and abides by all regulations, policies, work procedures, instruction, and all safety rules
• Negotiates and executes contractual agreements with vendors
• Responsible for site selection and food and beverage selection, as well as makes arrangements for audio-visual, transportation and other services
• Manage meeting-related information in the group meeting tracking system
• Knowledge of meeting industry software, including web registration applications
• Prepare and manage the initial and final budget for meeting expenses (including costs of rooms, food, equipment, outside speakers, etc.)
• Prepare and communicate written logistical specifications of meeting to meeting venue
• Deliver innovative meetings and events that satisfy objectives, bring value to the firm, and make optimum use of the budget
• Communicate directly with internal client regarding specific meetings
• Contribute to M&ES leading practices, to help the team accomplish its mission and goals
• Past proven ability to drive results through sales team
• Strong influencing skills and coaching skills
• Industry experience or experience running own business an asset
• Experience in creating sales strategy for client acquisition and growth
• Hotel or Meeting Industry Sales Leadership
• Experience with supporting sales training
• Determination and focus on delivering results without direct supervision
• Experience working independently in a virtual environment

8 Meeting & Events resume templates

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• Collaborate with the Business Development team to produce successful plans
• Use extensive professional knowledge and skills, to negotiate rates and contract terms that bring cost savings to the firm. Review contracts to confirm terms and conditions are acceptable, and meet firm guidelines
• Oversee arrangements for event production and onsite technology, through Americas Communications and National Technology Support
• Prepare written logistical specifications of meetings, and communicate these to the venue owners
• Follow-up with customer satisfaction surveys
• Participate in teams for initiatives/projects
• Search for and recommend locations
• Contribute to M&ES leading practices, to help the team accomplish its mission and goals
• Using your professional expertise and M&ES guidelines and procedures, recommend location, budget and logistics for Area and national meetings to internal clients
• Act occasionally as lead planner on meetings/events
• Entry-to-mid-level meeting planning skills and experience
• Ability to manage multiple tasks concurrently
• A minimum of 3-5 years related experience

Meeting & Events Supervising Associate Resume Examples & Samples

• Partner with meeting sponsor and/or requester, to understand logistical requirements of the assigned national or Area meeting, in order to recommend the best approach
• Work with the Business Development team, to plan and coordinate events
• Negotiate rates and contract terms with vendors/locations, to make cost savings. Review contracts, to confirm that terms and conditions are acceptable, and meet firm guidelines
• Lead departmental initiatives/projects, and may serve as a project manager
• Manage portions or all aspects of attendee registration, to create a smooth process
• Prepare initial and final budget for meeting expenses (covering rooms, food, equipment, outside speakers, etc.)
• Prepare written specifications and logistical requirements of meetings, and pass these to the location owner. Produce ideas for events including format, venue and budget
• Conduct site research, and recommend meeting locations
• Confirm that all use of vendors and locations complies with firm procurement policy
• May travel to on-site locations, to manage all logistical aspects of a meeting. Confirm that the meeting satisfies all agreed points in the contract
• Supervise additional on-site support personnel at meetings
• Guide and direct junior M&ES team members, and may supervise them daily
• Coordinate with National Communication Services and National Technology Support, to arrange special event production and on-site technology
• Following initial audit, submit program-related invoices for approval, and provide information needed for reconciliations
• Follow-up on customer satisfaction surveys. Analyze results to identify ways to improve future meetings and events
• Maintain up-to-date information in the group meeting tracking system
• Lead and contribute to internal M&ES leading practices projects
• Demonstrated planning skills and experience for mid-to-senior level meetings
• Ability to interact with all levels of the firm
• Good attention to detail and strong organizational skills
• Competent at managing multiple programs/events concurrently
• In-depth knowledge of all Microsoft Office tools

Meeting & Events Attendees Associate Resume Examples & Samples

• Serve as the system administrator
• Help meeting planners and internal clients determine the requirements of meetings
• Design, draft and send registration invitations, reminders and confirmations to meeting and event attendees
• Develop and maintain participant lists, compiled from registration websites
• Build customized system reports for management and clients
• Minimize risk and financial liability, by managing lists of rooms, and communicating with hotels
• Address attendee questions throughout registration process
• Work with meeting planners and internal clients to manage all aspects of attendee registration
• Travel to onsite location to manage meeting and event registration, as necessary
• Train new planners on registration procedures, and other aspects of the M&ES registration system
• Develop an attendee management plan for each meeting, and train clients to effectively manage their plans
• Work with others on the M&ES team, lead or participate on special projects
• Using M&ES guidelines and procedures, help internal clients and planners set up attendee management websites. Educate these individuals on leading practices
• Advise senior planners on ways to improve large national or Area meetings
• Using the M&ES attendee management tool, help internal clients and M&ES planners build and manage their registration sites
• Work directly with the technology supplier to identify issues of concern, and recommend improvements to the system
• Good communication, interpersonal and organizational skills
• Sound judgment and tact
• Ability to work effectively with clients, management and staff members
• Experience with online attendee management programs, HTML, JavaScript and database management
• 2 or more years of experience in web-based attendee management
• Some knowledge of or experience with hotel registration procedures, front desk and group registration procedures
• Corporate group knowledge

Intermediate Meeting & Events Planner Resume Examples & Samples

• Plans and executes all aspects¬ and details of meetings and events including contract negotiations for venues and booking event space, food and beverage arrangements, transportation, supplies and audio/visual equipment, travel arrangements, event signs, and other services. Ensures appropriate décor to meet the quality expectations of meeting/event attendees and senior management
• Researches meeting sites, hotels, and other vendors to compare services and to provide cost estimates and comparisons
• Responsible for onsite event support (before, during and after) the event/meeting including event setup, supervision of tasks, post-event clean-up, breakdown, shipping, etc
• Tracks and minimizes event-related costs, while establishing a high quality experience for all attendees
• Ensures timely payment of invoices. Reconciles event-related expenses to budget in a timely manner
• Responsible for all pre- and post-event communications
• Works with marketing and design team to write and develop event-related collateral, including : pre-event marketing collateral, sales materials, post-event follow up communications, etc
• Responsible for accurate and updated data and list management related to: invite lis¬t, guest list, travel logistics, room blocks, and other items on the meeting/event checklist
• Coordinates event and meeting assets (collection, delivery, organization)
• Orders, distributes and maintains accurate and updated inventory list of all department gifts, event giveaways, and branded inventory
• Assists with other marketing projects
• Effectively applies fundamental concepts; works independently on assignments of moderate scope and complexity with limited oversight; makes recommendations for change to procedures, and performs varied work, requiring some originality or ingenuity
• Bachelor’s degree or equivalent combination of education and experience in business related field
• Minimum 2 years’ experience in corporate sponsorship and/or event planning and coordination
• Strong knowledge of event planning, public relations and marketing principles and practices
• Ability to create project budgets and detailed project plans
• Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision
• Analytical and creative mindset. Good reasoning skills and sound judgment
• Extremely detail-oriented and exceptional organizational skills. Ability to effectively handle multiple projects, while meeting related deadlines
• Ability to negotiate contracts and pricing of event related resources
• Customer focused and high expectations for quality
• Strong interpersonal skills and the ability to work with diverse personalities in a tactful and flexible manner. Approachable personality that works easily with internal and external partners and customers
• Ability to build strong internal relationships and leverage cross-department resources
• Excellent project management, time-management, and problem solving skills
• Proficient computer skills including email, word processing, spreadsheets, graphics, etc. Microsoft Office products and Marketo used

Meeting & Events Manager Resume Examples & Samples

• Build and manage key senior contacts/stakeholders within the Asia Pacific Region, business units and service lines
• Have strong influencing skills to instigate change and support the Global Travel Strategy
• Work by and promote the values of Global Travel Services and Vision 2020
• Individual must be an effective communicator who is self-motivated and result oriented
• The position holder will perform other responsibilities and tasks as required to achieve the agreed performance outcomes
• Possess at least a Bachelor's degree in a Business/Supply Chain Management/Hospitality or equivalent
• Must have 5 - 8 years of experience in the travel/hospitality industry including the meeting/ planning industry
• Experience in managing a team and working with all levels of management. Due to the matrix reporting structure, the individual must be adept at managing cross-functional, cross-regional and cross-location employees
• Ability to drive change, by building strong, trusting relationships with key customers at all levels
• Strong customer service focus and relationship management
• Ability to communicate to, challenge and persuade employees at all levels
• Able to work as part of a team and understand the impact of actions on the overall team
• Ability to manage contracts and ensure delivery to performance targets

Meeting & Events Senior Associate Join our High Performing Team Resume Examples & Samples

• Work with Business Development executives, leaders and others to coordinate and plan meetings
• Manage staff and internal clients (at an event), through the attendee registration process
• Good teaming skills
• Proficient in all Microsoft Office tools

Meeting & Events Associate Resume Examples & Samples

• Plan meeting logistics throughout the US, with an emphasis on small meetings
• Assist senior meeting planners with their meetings
• Manage some or all attendee registration, acting as back-up to the registrar
• As necessary, travel to onsite locations, to manage all logistical aspects of a meeting
• Research sites, and recommend meeting locations to senior planners
• Comply with firm procurement policy
• Working under the direction of your manager, use your professional knowledge and skills to negotiate rates and contract terms
• Help with other areas of Meeting and Event Services (M&ES) as needed
• Gain an understanding of M&ES Guidelines and Procedures
• Give senior planners or internal clients recommendations for managing the logistics of small meetings. May also provide senior planners with recommendations on specific aspects of a large National or Area meeting
• General understanding of the tasks and issues involved in planning meetings
• Excellent teaming skills
• Ability to handle multiple tasks concurrently
• Ongoing attention to detail and strong organizational skills
• Strong knowledge of all Microsoft Office tools
• A minimum of 2 or more years of related work experience
• Bachelor's degree; or equivalent work experience

EY Emeia Meeting & Events Operations Manager Resume Examples & Samples

• In your role as an EMEIA Events & Meeting Operations Manager you will be responsible for the day to day management of the EMEIA Event Team
• Drive Operational excellence and best practice in the Event Management process including compliance, brand and cost efficiency. The individual will be expected to work in synergy with a virtual team and really drive consistency and efficiency within the EMEIA Event Team
• Provide leadership and guidance to the EMEIA, Global Travel Meeting & Events team planners
• Assist the EMEIA Mature Markets Manager in the production, implementation and maintenance of the Regional Corporate Meetings Policy
• Ensure our event portfolio is executed in the most efficient way
• Responsible for traffic management of events, understanding the scope of work of the EMEIA Event Team and when to utilize our third party sourcing and event management agencies
• Ensure the EMEIA Event Team is compliant in the use of EY standardized meeting contracts, addendums and framework agreements
• The individual will be expected at times to enforce and work to tight deadlines as well as interface with the Global Travel Meeting an Event Team leadership and continuously leverage strong working relationships with key internal stakeholders ensuring we exceed expectations from an Event Operations perspective
• This individual must be an effective communicator who is self-motivated and result oriented
• Individual must have experience in the travel, meeting and event industry, must have relevant management experience
• Have strong influencing skills to instigate change and support the Global Travel Meeting & Events Strategy
• Individual must have strong organizational skills to drive consistency and best practice throughout the team and our event portfolio
• Research meeting sites, hotels and other vendors to compare services and cost estimates
• Responsible for determining and allocating budgets for conferences and managing the bottom line
• Independently coordinate and execute some off-site and in-house meetings or events

Meeting & Events Planner Resume Examples & Samples

• Responsible for planning meetings and events for client and employee sales meetings
• Plan and coordinate activities for event participants
• Create meeting materials; agendas, name badges, program books
• Order amenities and supplies
• Maintain accurate and updated meeting records

T&E Meeting & Events Processor Resume Examples & Samples

• Organizational skills; ability to prioritize
• Good communication skills (verbal and written) because of extensive interaction with the client in the US among others
• Highly flexible, available to work as soon as possible
• Also open to fresh graduates

Meeting & Events Sales Co-ordinator Resume Examples & Samples

• To handle the administrative needs of the Meetings & Events Department
• Ensure that revenue relating to department and all other areas of hotel are maximised at every opportunity
• Maintain and use the Delphi System according to standard group procedures & act as the internal Delphi auditor
• Responsible for handling events desk enquires ensuring the Dept. is in line with company response standards
• Responsible for handling incoming emails and storing general information as necessary
• To support the team with familiarisation visits and show rounds
• Meet and greet small conferences
• Assist Reception with check in’s and check out’s during busy periods

Senior Meeting & Events Manager Resume Examples & Samples

• Responsible to analyze Business trends, consumer behavior and establish sales strategy planning. Executing and obtain desired result as set by management
• Responsible to create and implement sales programs and promotional activities strengthen media relations and public relations
• To maintain and expanding relationships with existing clients
• To arrange and conduct product demonstrations and/or presentations to prospective customers
• To interact and handle customers and to meet their expectations
• To identify accounts with profitability for intense solicitation as well as others in the same industry with similar potential
• Other ad hoc duties / tasks assigned from time to time

Meeting & Events Resume Examples & Samples

• Supports individual Independent Meetings Consultant needs through proactive outreach on regular frequency
• Train and mentor Independent Meetings Consultant’s on standard processes, internal systems and policies and procedures
• Enable execution of Independent Meetings Consultant’s goals for earning potential and client acquisition by removing any barriers to Independent Meetings Consultant’s success inclusive of refresher training and/or sharing of best practices
• Support dissemination of approved brand marketing materials and representation of brand in client facing communications. Assess marketing needs of Independent Meetings Consultant workforce and provide insight and ideas to marketing team
• Dissemination of leads and subsequent positioning for follow up
• Creation of collaborative environment, leveraging SharePoint site and mobile app to inspire sharing of best practices and market knowledge
• Utilization of preferred suppliers and communication of specific promotions/incentives
• Creation of sustainable and scalable self directed and team training modules available to Independent Meetings Consultant workforce
• Work with GBT and M&E resources and leadership to develop modules, ensure accessibility to workforce through designated portal
• Other duties as they are uncovered or specified by leadership

Meeting & Events Secretary Resume Examples & Samples

• To list all banquet inquiries, replying emails, handle telephone enquiries and walk in guests
• To reply all guest enquiries in timely manner using the standard templates
• To sell meeting rooms for meetings, conferences, seminars and private functions in line with meetings and events strategy sheet
• To check availability in opera and do blockings for the upcoming events
• To keep a trace for the cut off dates and update the banquet booking status in the system
• To distribute all banquet events orders on time and maintain delivery records
• To assist guests with all secretarial services like internet, photocopying, printings, scanning, fax, binding etc. ;- for in house and banquet guests
• To update the meeting signage for next day events accurately and on time
• To update all the events one day before in the police report without any failure
• To provide guest all information about the hotel facilities and major happenings of the city
• To be responsible of all cashiering transactions in regard to meeting and business centre
• To be pleasant and anticipate guest needs
• To take inventory of banquet / business centre office items and make requisition to keep the par level maintained
• To maintain the cleanliness of the banquet / business centre at all times
• To ensure business centre operating hours are followed according to business levels
• To prepare weekly function and revenue forecasts for department heads and other reports as requested by the F&B Manager or Meetings & Events Manager
• To prepare all business reports such as forecast lost business
• To be know how to use opera, Microsoft office and micros
• To maintain the filing system
• To attend meetings and trainings as assigned by the M&E Manager
• To conduct show rounds of venues in the absence of M&E Manager
• To take meeting minutes for all internal F&B meetings
• To adhere with the defined hotel policies

Meeting & Events, Sourcing / Proposal Manager Resume Examples & Samples

• Maintains tracking information of all tentative, sold, and canceled programs in business program management system
• Maintains accurate records, system input, and complete file management as outlined in American Express M&E and client policies and procedures
• Works on special projects as assigned by the Director or Operations Manager
• Minimum of five years experience in project, event or meeting planning, at least 2 of which are in procurement, required
• Knowledge of domestic/international hotels and destinations required
• Knowledge of travel supplier operations, overall capabilities/range of services
• Program management system experience preferred, especially with an online sourcing tool. Understanding of and ability to effect win/win solutions
• Power point and Excel skills required

Senior Meeting & Events Planner Resume Examples & Samples

• Being a collaborative, hands on Team Member,
• Being strategic and able to collaborate as a true business partner
• Skilled in strategy, planning, forecasting and budgeting of all meetings
• Delivering high value support to the team as needed
• Driving processes and be flexible to meet various requests
• Negotiating venue and vendors contracts
• Acting as a liaison to external vendors and internal clients
• 5+ years working in an event planning position with a proven track record
• Able to travel up to 40% of time in the US and abroad
• Broad based pharmaceutical related Meeting Planning experience
• Sales Meeting/Incentive Trip planning experience
• Experience with HCP Compliance Code and current/emerging regulations governing interactions with HCPs and spend reporting
• Proficient in Microsoft Office suite
• Prior knowledge of Cvent Event Management software program
• Proven leadership skills and ability to collaborate well with internal peers
• Has the ability to think creatively and strategically to move projects through completion
• Embody the Vertex Core Values of Uncompromising Commitment to Patients, Fearless Pursuit of Excellence, Innovation is Our Lifeblood and “We” Wins
• Ability to navigate and be successful in a fast-paced, highly-matrixed work environment
• To ensure continuity and quality of services and products, reviewing and updating as necessary to maintain our competitive edge
• Create and innovate new ideas for banqueting themes and presentations
• To work closely with other hotel departments, to ensure that any client requirements are met fully and promptly, in line with legal and health and safety requirements
• To directly supervise all MICE staff, as well as promote and train team to enhance sales through up selling
• To control all costs and expenses within the department
• To ensure that all operational supplies and equipment are available to cope with demand, as well as ensuring they are used properly and kept in good condition
• To assist the F&B Director in compiling and proposing the annual capital expenditure budget for the department
• Control all ordering within the department. To undertake a daily analysis of consumption and highlight stock deficiencies
• To ensure that the department staffing levels are suitable to the business needs, by careful planning and controlling of costs so that productivity is maximised
• Manage employee performance in line with the companies policies
• Carry out staff reviews and appraisals in line with Accor guideline
• Takes part in the preparation and implementation of training plans for the department
• Ensure effective and efficient communication within the team through daily briefing and monthly departmental meeting
• To ensure all clients are quoted correctly and charged accordingly for technical goods or services provided by the hotel or its sub contractors
• To participate at all major functions, in conjunction with sub contractor and be able to deal promptly and efficiently with any technical problems encountered during the setting up, staging of and subsequent breakdown of the event, so as to meet all the various demands from the client

Meeting & Events Executive Resume Examples & Samples

• Organisation and time management skills
• Strong Communication skills both written and verbal
• Efficient in using Microsoft office and systems
• Administration and problem solving skills
• Ability to work to deadlines
• Driven towards maximising sales and meeting departmental budgets
• Understands and follows departmental SOP’s
• Professional and committed
• Use of OPERA system

Meeting & Events Team Leader Resume Examples & Samples

• Must have a high level of spoken and written English
• Must be able to work flexible hours on a 7 day a week rotating roster
• Must be able to work under pressure and have good time management skills

Stage Junior Meeting & Events Planner Resume Examples & Samples

• You are in the final year of school (HBO) preferably in the area event management or the Hotelschool
• You are stress resistant, flexible and motivated
• You are creative and enthusiastic
• You are a team player with excellent communication skills
• You are fluent in Dutch and English
• You can work independently
• Experience in event management is a pre
• You will receive a compensation and a laptop
• You will graduate with an experienced guidance, gain knowledge and expertise of Accenture

Meeting & Events Sales Executive Resume Examples & Samples

• Guest oriented and service minded
• Perseverance
• A thorough and organised approach
• Flexibility and responsiveness
• Diplomacy and self control
• Excellent presentation
• Develops close relationships with customers, while optimising revenue
• Ensures a high standard of service for customers for the meetings and events offer
• Welcomes customers and helps foster loyalty
• Ensures that the event runs smoothly
• Has a thorough knowledge of the hotel's seminars and meetings offer, and the pricing terms and conditions
• Draws up instructions for the event and sends them to every department involved
• Maintains good relations with the other hotel departments (rooms, food & beverage, kitchen, technical team etc.)
• Manages and updates the customer database
• Takes part in preparing and optimising occupancy schedules for meeting rooms
• Ensures that services are of a high standard and checks they comply with the specifications set up with the customer
• Draws up a post-event qualitative report with the customer to find out where improvements can be made Makes optimal use of tools such as meeting@, etc

Meeting & Events Communications Specialist Resume Examples & Samples

• Develops internal and/or external communication materials. Provides communication consultation to internal departments
• Analyzes current business requirements and map to Web and SharePoint sites. Develops, configures and maintains site content per business requirements
• Collaborates on employee communications planning, development and implementation of communications delivered via traditional and new technologies
• Researches subject matter to write; edits and coordinates the production and distribution of a number of specialized and general employee communications. Responsible for overseeing content on the departmental Web and SharePoint sites
• Plans, edits and supervises publication of marketing materials, in-house newsletters and bulletins; writes feature articles and secures necessary approvals
• Integrates contributions with other complex projects; utilizes project management skills; meets demanding goals and deadlines
• Ensures quality and production standards (branding, grammar, voice and style) for print and electronic communications
• Works closely with program and service vendors, creative agency partners and internal graphic designers; supports copy writing, design and production for various communications
• Distributes communication materials to company and other personnel using various media including emails, newsletters, promotions, presentations and articles; administers email and survey tools
• Develops and applies tools to measure results
• Minimum of 2 years of experience in communications or related experience
• Strong computer skills and software proficiency that includes Microsoft Office (Word, Excel, PowerPoint, Publisher and SharePoint)
• Strong oral and written communication and presentation skills
• Ability to interact effectively at all levels
• Excellent organizational and time management skills; ability to plan, coordinate and complete objectives
• Experience with AP style

Supervisor, Meeting & Events Resume Examples & Samples

• Minimum 5-8 years of Senior Meeting/Event Planning experience required
• CMP designation an asset, formal Project Management designation/training an asset
• College diploma or degree in related field
• Experience handling large, more complex events
• Computer proficiency in Microsoft office suite

Sales Manager, Accomodation, Meeting & Events Resume Examples & Samples

• A highly self-motivated individual with a passion and energy to achieve great things for themselves and the business
• A natural ability to quickly build relationships both internally and externally that result in trust and commitment on both sides
• Proven ability to source new business using own initiative
• Excellent negotiation, influencing and account management skills
• A strong communicator able to work with different personalities and adapt their style accordingly
• Excellent time management skills with the ability to plan their own diary and prioritise according to business needs
• Having strong emotional intelligence

Meeting & Events Coordinator Resume Examples & Samples

• 1-2 years’ experience in event coordination or event support
• You have intermediate or advance Microsoft Excel, Word, and PowerPoint skills
• You can skillfully use Microsoft Outlook – Calendar management and scheduling
• You can process Invoices accurately
• You have database software experience; Oracle, Lanyon and Qualtrics or Event App management; DoubleDutch a plus
• You can review documents scanning quickly for any issues utilizing a document review system; eReview a plus
• Oversee and facilitate all aspects of meeting planning from site selection, vendor negotiation, meeting details, event registration, a/v coordination, onsite staffing and post-event reporting
• Create and analyze online evaluations and prepare post-event reports
• Coordinate and execute internal events as well as company-wide events
• Maintain budgets and event calendar accordingly
• Data entry and daily administrative functions
• Willing and able to travel on occasion
• Min of 3 years overall business or meeting planning experience
• Strong time management skills and ability to manage concurrent tasks efficiently
• Superior attention to detail; first class organizational skills
• High energy, positive, professional attitude, pride in work product
• Must be able to anticipate project needs, discern work priorities, manage multiple projects and meet deadlines with little supervision
• Fantastic customer service ethic and high expectations for quality
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook

Meeting / Events Coordinator Resume Examples & Samples

• Associate’s Degree, Bachelor’s Degree or equivalent work experience
• Attention to detail, strong proofreading and analytical skills
• Demonstrated organizational, time management and project management skills
• Strong interpersonal/customer service skills for communication with internal staff and participants from diverse backgrounds, including high-profile participants
• Certified Meeting Professional (CMP) a Plus

Intern, Meeting & Events Resume Examples & Samples

• Assisting the group to support Global Meetings and Events across all organizations
• Logistics, event venue selections, meeting packages, travel and lodging, onsite support, etc
• Maintain and develop reports with the guidance of the group within our M&E database (Cvent)
• Assist with employee event production and logistics
• Develop and maintain a database of preferred vendors for M&E in our local area
• Provide support for ad hoc projects as needed
• Must be enrolled in a College/University and have at least finished two years of a Bachelor’s Degree majoring in Hotel/Meeting Management or a related field
• Prior internship experience in the medical/pharmaceutical/biotechnology industry or in event planning
• Ability to succeed in a fast-paced environment with multiple, competing priorities
• Ability to deliver results with limited direction and guidance and on tight deadlines; a self-starter

Meeting & Events Support Specialist Resume Examples & Samples

• 50% - EVENT MANAGEMENT: Coordinates and communicates all event details between approved event providers and internal stakeholders. Maintains accurate records, system input, and complete file management as outlined in Maritz and client policies and procedures. Day to day project management associated with ongoing marketing events including conferences, summits, and webinars. Maintains proactive, positive, open lines of communication to ensure understanding of expectations and event success. Conducts regularly scheduled status meetings with stakeholders from pre-launch through event operation
• 30% - ADMINISTRATION: Performs a broad range of clerical, administrative, and budgetary duties including coordinating meetings, scheduling appointments, preparing materials for presentations, maintaining department shared drives. Coordinates departmental mailings and email campaigns. Provides support with departmental travel arrangements and expense reports, as needed. Reviewing confidential information, provide analysis and interpretation of policies, procedures, fiscal information, and statistical data for reports to management; and assisting with marketing projects
• 20% - FINANCIAL MANAGEMENT: Responsible for capturing and updating event financial information in appropriate internal systems. With direction, manages overall event budgets; reviews and audits all event related billing for accuracy; communicates, tracks and reports expenses to management, and communicates changes to them on a consistent basis. May initiate and reconcile supplier payments
• Bachelor’s degree preferred or equivalent experience
• Proficiency in Microsoft Word, Excel and PowerPoint required
• Strong written and verbal communication skills are expected
• One to three years of experience in meeting/event planning, convention/conference management required
• Prior experience in managing multiple projects/demands and project based deliverables
• Ability to travel 10-20% in support of marketing events
• Co-ordinate the day-to-day operations of the banquet department to obtain maximum profit and guest satisfaction
• Represents the management whenever dealing with guests and take appropriate actions to provide optimum service to our customers
• Responsible to maximize banquet & meeting room space occupancy and manage banquet space availability
• Prepare sale offers for banqueting including (in coordination with AF&B, F&BM, Executive Chef): wedding, private function, cocktails, parties and any event which does require more than 10 rooms
• Liaison with sales department to ensure that the client’s requirements are satisfactorily met and if possible exceeded
• Controls and analyzes, on an on-going basis, the following: Sales, Costs, Quality and presentation of food and beverage products, Service standard, Condition and cleanliness of facilities and equipment, Quality of entertainment, Guest satisfaction, Marketing, Work safety environment, OSE
• Increases sales through his/her innovative and creative approach and reliable advice
• Promotes the Outlet's special offers at all time
• Keeps a close track of what the competition is doing and gather market intelligence
• Gets involved in sales activities such as: blitz, sales calls, trade shows, etc

Meeting & Events Supervisor Resume Examples & Samples

• Ensure that rooms/function spaces are set-up according the guest expectation and banquet event order. Conduct pre-function meetings with scheduled staff and review all information pertinent day by day functions. Inspect scheduled function areas/rooms, table set-ups, bar set-ups, buffet tables, receptions and coffee breaks for cleanliness, attractiveness, and proper layout
• Maintain proper administrative filing system with banquet function record, beverage consumption and other report that may need
• Ensure all team members have the necessary tools and equipment to perform his or her jobs efficiently
• Lead, coach, encourage, inspire, train and motivate employees as necessary
• Perform efficiently within the designated time frame
• Follow up problems which may arise from event order and room allocations and rectify as soon as possible

Senior Meeting & Events Coordinator Resume Examples & Samples

• Preferred 3 years or more of industry or business experience with corporate event planning
• Bachelor’s degree in Business, Hospitality or related field
• CMP designation is a plus
• Cvent experience is a plus

Meeting & Events Proposal Manager Resume Examples & Samples

• Advises assigned Program manager of initial deposit requirement, and secures payment
• May require travel to destinations worldwide, in support of client site inspections
• Experiences in hotel buying required
• Proven negotiation skills
• Ability to travel by airplane, boat, rail and/or car
• Issue all written correspondence to group standard requirements
• Have excellent knowledge of hotel facilities, services, products and pricing structure ensuring that all information given out to clients is accurate and relevant
• The Meeting & Events Sales Co-ordinator is responsible for ensuring enquiries are responded to in line with company response

Meeting & Events Operations Supervisor Resume Examples & Samples

• Must have Supervisory Experience
• Must have a "Can Do Attitude"
• Must be able to work shifts over a 7 day week rota
• Must be a Team Player
• Must have excellent Time Management Skills
• Basic numeracy and literacy skills
• Willingness to learn about computer technology
• Willingness to learn sales techniques
• Eligible to work in the UK
• Meetings / Events Office experience
• Sales techniques
• Experience using Delphi and Opera
• Counselling skills
• Coaching Skills
• Ability to organise self
• Able to multi-task
• Flexible & adaptable
• Has a drive for results
• Ability to work without supervision
• Ability to plan and prioritise
• Ability to build rapport
• Ability to work without constant supervision
• Ambassador of our Brands
• Ability to Work without constant Supervision
• Problem Solving skills
• Customer Focused / Can-do
• Anticipate customer needs
• Open to new ideas
• Cultural Awareness
• Willingness to learn about the Hotel/ Company standards /products and services
• Understanding of the Hotel Industry standards, policies and procedures
• Local market knowledge
• Understanding the internal and external customer needs

Meeting & Events Program Specialist Resume Examples & Samples

• Develop and manage program proposals, budgets, schedules and authorize program expenditures ranging from $15,000 to $500,000+ respectively
• Work with faculty to plan, develop and implement goals and objectives of assigned clinical education programs within the Duke system and other academic institutions
• Participate in establishing and maintaining communication between physicians, industry sponsors, and other staff members regarding program goals and objectives
• Develop and execute an event logistics plan to include venue sourcing, creating and monitoring registration sites, adhering to food & beverage requirements, managing transportation and audio/visual services and any other necessary event components
• Lead and facilitate regular cross-functional project team meetings to ensure project deadlines and milestones are met. Identify who, from DCRI Communications should participate in the project team and liaison with managers for team member assignment. Develop communication plans with the project team
• Coordinate the creation of meeting materials, such as program booklets, tent cards, name badges, signage, etc. Oversee, manage and direct the work of designated project team members reviewing completed work for adherence to instructions or correctness
• Develop and coordinate new ideas and concepts for materials to supplement, expand or replace existing program components in conjunction with faculty and sponsors objectives
• Be the on-site point-of-contact for events with travel being a key component to this position. Travel is mid-week or over weekends, so the ability and readiness to work outside of core hours is essential
• Act as liaison to other programs, offices and departments at Duke University to coordinate program business and to accomplish program objectives. Interface with external organizations as appropriate to ensure cooperative efforts are enhanced and available resources are utilized
• Investigate and remain up-to-date on event industry trends, keep manager abreast of project status, and work flow on a regular basis. Compile and maintain records, reports, and documentation of program activities for use in program evaluation and for reporting back to sponsor(s)
• Be technically adept at using computer software programs such as Outlook, Microsoft Office Suite, and be well-versed in Excel and mail merge within Word. Knowledge of Qualtrics is preferred with the ability to learn new software, as needed
• Knowledge of event industry standards and meeting trends
• Thrive in a fast-paced environment while working independently and within a team
• Proven interpersonal and collaboration skills with leadership and the ability to guide professional staff
• Strong project management, negotiation, and influencing skills
• Problem solver with solid analytical thinking skills
• High-level attention to detail, high standard of quality
• Ability to lead and manage multiple projects with competing deadlines
• Team player with positive “can-do” attitude
• Knowledge of emergency management procedures as related to event management

Intern for Meeting & Events Start Resume Examples & Samples

• Responsible for supporting the Event Team in the delivery of customer events, trainings and corporate events to provide a platform n planning and in the organization of events, trainings and meetings for the launch of new products, promotion of existing products and reinforce brand awareness
• Communication with different departments, branches, suppliers and agencies
• Scheduling and coordination of appointments
• Creation of presentations
• Participant management
• Research of locations, programs, supplies and such
• Maintenance of SharePoint pages of the department
• Student of event management or tourism (university studies with current enrollment)
• Experience of managing events and projects preferred
• Very good English and German language skills, other languages would be advantageous
• Good communication skills and ability to work in a team
• Strong communication skills - ability to work with others, relationship building
• Experience within a marketing function preferred
• Confident in using Microsoft Office - Word, Excel & Powerpoint
• Knowledge of SharePoint advantageous
• Agricultural background is an advantage

Project Manager, Meeting & Events Specialist Resume Examples & Samples

• To ensure high quality customer service and end-to-end meeting management with “Make it Happen” attitude
• Ownership and communication of timeline, budget and reporting
• Plan meetings with careful attention to detail, provide unparalleled customer service and the customer experience
• Deliver excellent verbal and written communication with extreme attention to detail
• Comply with Meeting & Event technology usage as required
• At least 1-3 three years of relevant working experience
• Proven knowledge in Amadeus reservation system
• Excellent proven project management skills
• Customer focused and service oriented
• Strong multi-tasker who works well under pressure
• Strong communication and customer service skills (in person and on phone)
• Microsoft advanced level (Word Excel, Outlook, Powerpoint)
• Fluent written and spoken Finnish and English, Swedish is an advantage
• Works collaboratively with in-house partners (i.e. marketing, creative, sponsor) to prepare and manage event communications, including registration, attendee list, etc
• Demonstrates interpersonal, collaboration, and problem-solving skills, including diplomacy to negotiate conflicting priorities and develop strong relationships
• Collaborates closely with internal groups to plan and manage event details, including project workflows, timelines, and statuses
• Manage timelines and prioritize multiple projects under quick deadlines
• Audio-Visual experience highly desired
• Extensive experience interfacing with senior executives
• Experience managing project budgets
• Knowledge of meeting and event planning elements, industry best practices, and third-party service providers with a proven track record of producing high-quality events
• Ability to work and collaborate as part of a small, fast-paced team
• Exceptional organizational and communication skills, with keen attention to detail
• Ability to motivate vendor partners to do their best work
• Must be willing to travel for site inspections and events, as well as work flexible and occasional long hours dependent upon the event schedules
• Familiarity with current event marketing and management technology
• Proficient in MS Office Suite, including Word, Excel, PowerPoint. Preferred experience with MS Project
• Monitor Procurement Mailbox for new requests and reply to questions/concernsregarding procurement issues, as appropriate
• Reviewsubmitted PRs for accuracy for AFS. Revise or return PRs as necessary. Requestadditional information or documentation to support request
• Determinewhether administrative, sole source or competitive procurement action isrequired for submitted request per existing Procurement policy
• Obtain/validatepricing from contractor/supplier: by phone, email, fax, or on line
• Perform negotiations or competition as required for purchase
• Process award
• 2-6 years of experience
• Dealing with all enquiries efficiently and effectively, offering the highest levels of customer service
• Capitalising on all enquiries to ensure maximum conversion to confirmed bookings
• Build relationships with all Event Organisers
• Compilation and distribution of function sheets
• Keep up to date paper and system based records using Delphi
• Liaise between the client and the M&E Operations team
• Maintain awareness of the competitor set
• Support the Sales team in obtaining leads and participating in promotional activities
• Ensure follow up calls are made and any complaints resolved swiftly
• Previous hotel meeting and events experience is advantageous
• Previous customer service experience is essential
• Ability to work in a highly organized manner
• A smart and professional appearance
• A positive attitude and excellent communication skills
• Experience of working as part of a winning team
• Ability to remain calm whilst under pressure

Meeting & Events Specialist Resume Examples & Samples

• Create memorable experiences with a warm, welcoming personality that can relate to guests and associates
• Utilize the freedom to go beyond to take initiative to resolve guest complaints and create loyalty
• Share your personal passions and knowledge of the services and amenities available to guests to help them feel at home
• Promptly answer telephones and enthusiastically greet our guests with your personal spirit, however busy and whatever time of day
• Identify new contacts, develop sales leads, respond to sales opportunities and contact potential clients to build and nurture lasting business relationships
• Produce quotes and written confirmation to all clients
• Flexibility. This is a demanding business and it requires you manage multiple priorities while meeting varying deadlines, but it’s also a lot of fun!
• Experience. Previous experience passionately providing service to others and providing administrative support in a team oriented environment, ensuring accuracy and attention to detail
• Great communicator. Providing amazing experiences requires the ability to communicate fluently in English both verbally and through excellent written communication
• Strong computing, financial and Microsoft Office applications required
• Experience with Galaxy, Lightspeed, TLPe/TLGo, Delphi, Meeting Broker, eProposal, Cvent and Lanyon system knowledge beneficial
• Must be able to speak, read, write and understand the primary language(s) used in the workplace
• Resort experience beneficial
• Able to lift, carry, or otherwise move and position a minimum of 20 pounds on an occasional basis
• Manual dexterity to operate a computer and other common office equipment on a constant basis
• Auditory and visual acuity to operate computers, phones, mobile devices and basic office equipment on a constant basis.Ability to work for extended periods of time sitting, bending, reaching, and speaking on a constant basis
• Talking and hearing occur continuously in the process of communicating with guests, supervisors and other employees
• The noise level in the work environment is usually moderate
• Conform with and abide by all regulations, policies, safety rules, work procedures, and instructions
• Regular attendance in conformance with the standards, which may be established from time to time, is essential to the successful performance of this position- associates with irregular attendance will be subject to disciplinary action, up to and including termination of employment
• Due to the cyclical nature of the hospitality industry, associates may be required to work varying schedules to reflect the business needs of the hotel
• Attendance at all scheduled meetings and training sessions is required
• All associates must maintain a neat, clean and well-groomed appearance per standards
• This position is required to wear a uniform as stipulated by Resort standards
• Employment for this job is contingent upon the successful completion of a background check
• Ability to work for extended periods of time standing, walking, kneeling, pushing and pulling on an occasional basis

Meeting & Events Sales Manager Resume Examples & Samples

• Possesses a college degree
• Ability to facilitate the needs of customers and hotels to achieve overall revenue growth annually
• Be comfortable operating in a demanding and fluid environment and delivering results on time
• Ability to create and execute objectives, strategies, and tactics for overall job responsibilities in order to meet & exceed your individual quota and help achieve team quota
• Advanced knowledge of Microsoft Office, especially PowerPoint, Excel and Word
• You will be a pro-active team player, with a self-motived work approach
• Full professional proficiency in German and English
• Your characteristics will be representative of our values: Humility, Respect, Integrity, Creativity, Fun and Empathy

Meeting & Events Account Manager Resume Examples & Samples

• Manage the daily operation of an account, including work assignments, scheduling, administrative functions, and training
• Act as a subject matter resource on policies and procedures, procurement, independence, contract negotiation and review, meeting logistics, and client/vendor relationships
• Manage the account relationship, by developing firmwide relationships with key contacts and leaders, as well as with external vendors (hotels, conference centers etc.)
• Recommend short - and long-term strategies and programs for the department
• Advise and educate meeting sponsors, helping them understand the objectives of meetings, and enabling them to provide better logistics support
• Work with the program sponsor, to agree scheduling for programs/meetings. Together, identify the requirements, in order to develop specifications
• Site selection. Negotiate rates and contract terms with the chosen venue, using professional knowledge and skills to obtain cost savings. Review contracts, to arrive at acceptable terms and conditions that meet firm guidelines. Confirm that all these terms and conditions are being met during the meeting
• Prepare a budget for the meeting expenses including rooms, food, equipment, outside speakers, etc
• Oversee the audit and submission of meeting/program related invoices for payment
• Prepare written specifications of national programs, and communicate logistical requirements to learning centers and hotels
• Work with Americas Communication and National Technology Support, to arrange special event production and on-site technology
• Strong interpersonal, organizational and team-building skills
• Proficient in database management, with a working knowledge of computer software (Microsoft Word, Excel, etc.)
• Attention to detail and accuracy
• Coaching and counseling skills
• Competent at managing multiple projects concurrently
• Working knowledge of project management principles
• High level of skill and knowledge in planning meetings
• Work some overtime, particularly in the heavy meeting season
• A minimum of 7-9 years related experience
• Certified Meeting Professional and/or Certified Meeting Manager certification beneficial

Meeting & Events Sales Director Resume Examples & Samples

• Expand business with existing key M&E accounts and develop new successful relationships with the appropriate key account decision makers, both nationally and internationally
• Develop and execute the strategic approach for each key account. This will involve developing an in-depth understanding of the customers’ business drivers, competition, strategy and buying cycles
• Define and execute sales strategies, accurately forecast quarterly and annual revenues
• Take the lead in defining and executing innovative selling strategies that will create exceptional value for key accounts and Hyatt hotels, resulting in profitable growth
• Continually works to improve sales techniques and sales knowledge
• Deliver clear and concise professional presentations, leading the proposal process for key accounts, and negotiating favorable contract terms and conditions
• Develop sales plans for new and existing key accounts that is consistent with short-range and long-range company objectives
• Direct and manage all office activity related to Meeting and Event Sales
• Responsible for all HSF Mainz based Meeting and Events Sales Colleagues hiring, training, development and achievement of individual goals
• Leadership – Proven ability to lead an account sales team
• Experience - Group Sales market experience is essential. Varied market segmentation background is an asset
• Autonomy - Ability to work independently with minimal supervision
• Business Acumen - Ability to grasp and understand business concepts and issues
• Dependability - Is reliable, responsible, and dependable, and fulfilling obligations
• Energetic - Ability to work at a sustained pace and produce quality work
• Interpersonal - Ability to get along well with a variety of personalities and individuals
• Judgment - The ability to formulate a sound decision using the available information
• Presentation Skills - Ability to effectively present information publicly
• Relationship Building - Ability to effectively build relationships with customers and co-workers
• Self-Motivated - Ability to be internally inspired to perform a task to the best of ones ability using his or her own drive or initiative
• Territory Management - Ability to outline a plan to cover territory while meeting specified goals/objectives
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines
• Minimum 10 years related experience
• Proficient in office suite of computer software, Outlook, Word, PowerPoint, Excel

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