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What is a thesis | A Complete Guide with Examples

Table of Contents

A thesis is a comprehensive academic paper based on your original research that presents new findings, arguments, and ideas of your study. It’s typically submitted at the end of your master’s degree or as a capstone of your bachelor’s degree.

However, writing a thesis can be laborious, especially for beginners. From the initial challenge of pinpointing a compelling research topic to organizing and presenting findings, the process is filled with potential pitfalls.

Therefore, to help you, this guide talks about what is a thesis. Additionally, it offers revelations and methodologies to transform it from an overwhelming task to a manageable and rewarding academic milestone.

What is a thesis?

A thesis is an in-depth research study that identifies a particular topic of inquiry and presents a clear argument or perspective about that topic using evidence and logic.

Writing a thesis showcases your ability of critical thinking, gathering evidence, and making a compelling argument. Integral to these competencies is thorough research, which not only fortifies your propositions but also confers credibility to your entire study.

Furthermore, there's another phenomenon you might often confuse with the thesis: the ' working thesis .' However, they aren't similar and shouldn't be used interchangeably.

A working thesis, often referred to as a preliminary or tentative thesis, is an initial version of your thesis statement. It serves as a draft or a starting point that guides your research in its early stages.

As you research more and gather more evidence, your initial thesis (aka working thesis) might change. It's like a starting point that can be adjusted as you learn more. It's normal for your main topic to change a few times before you finalize it.

While a thesis identifies and provides an overarching argument, the key to clearly communicating the central point of that argument lies in writing a strong thesis statement.

What is a thesis statement?

A strong thesis statement (aka thesis sentence) is a concise summary of the main argument or claim of the paper. It serves as a critical anchor in any academic work, succinctly encapsulating the primary argument or main idea of the entire paper.

Typically found within the introductory section, a strong thesis statement acts as a roadmap of your thesis, directing readers through your arguments and findings. By delineating the core focus of your investigation, it offers readers an immediate understanding of the context and the gravity of your study.

Furthermore, an effectively crafted thesis statement can set forth the boundaries of your research, helping readers anticipate the specific areas of inquiry you are addressing.

Different types of thesis statements

A good thesis statement is clear, specific, and arguable. Therefore, it is necessary for you to choose the right type of thesis statement for your academic papers.

Thesis statements can be classified based on their purpose and structure. Here are the primary types of thesis statements:

Argumentative (or Persuasive) thesis statement

Purpose : To convince the reader of a particular stance or point of view by presenting evidence and formulating a compelling argument.

Example : Reducing plastic use in daily life is essential for environmental health.

Analytical thesis statement

Purpose : To break down an idea or issue into its components and evaluate it.

Example : By examining the long-term effects, social implications, and economic impact of climate change, it becomes evident that immediate global action is necessary.

Expository (or Descriptive) thesis statement

Purpose : To explain a topic or subject to the reader.

Example : The Great Depression, spanning the 1930s, was a severe worldwide economic downturn triggered by a stock market crash, bank failures, and reduced consumer spending.

Cause and effect thesis statement

Purpose : To demonstrate a cause and its resulting effect.

Example : Overuse of smartphones can lead to impaired sleep patterns, reduced face-to-face social interactions, and increased levels of anxiety.

Compare and contrast thesis statement

Purpose : To highlight similarities and differences between two subjects.

Example : "While both novels '1984' and 'Brave New World' delve into dystopian futures, they differ in their portrayal of individual freedom, societal control, and the role of technology."

When you write a thesis statement , it's important to ensure clarity and precision, so the reader immediately understands the central focus of your work.

What is the difference between a thesis and a thesis statement?

While both terms are frequently used interchangeably, they have distinct meanings.

A thesis refers to the entire research document, encompassing all its chapters and sections. In contrast, a thesis statement is a brief assertion that encapsulates the central argument of the research.

Here’s an in-depth differentiation table of a thesis and a thesis statement.

Now, to craft a compelling thesis, it's crucial to adhere to a specific structure. Let’s break down these essential components that make up a thesis structure

15 components of a thesis structure

Navigating a thesis can be daunting. However, understanding its structure can make the process more manageable.

Here are the key components or different sections of a thesis structure:

Your thesis begins with the title page. It's not just a formality but the gateway to your research.

Here, you'll prominently display the necessary information about you (the author) and your institutional details.

• Title of your thesis
• Your full name
• Your department
• Your institution and degree program
• Your submission date
• Your Supervisor's name (in some cases)
• Your Department or faculty (in some cases)
• Your University's logo (in some cases)
• Your Student ID (in some cases)

In a concise manner, you'll have to summarize the critical aspects of your research in typically no more than 200-300 words.

This includes the problem statement, methodology, key findings, and conclusions. For many, the abstract will determine if they delve deeper into your work, so ensure it's clear and compelling.

Acknowledgments

Research is rarely a solitary endeavor. In the acknowledgments section, you have the chance to express gratitude to those who've supported your journey.

This might include advisors, peers, institutions, or even personal sources of inspiration and support. It's a personal touch, reflecting the humanity behind the academic rigor.

Table of contents

A roadmap for your readers, the table of contents lists the chapters, sections, and subsections of your thesis.

By providing page numbers, you allow readers to navigate your work easily, jumping to sections that pique their interest.

List of figures and tables

Research often involves data, and presenting this data visually can enhance understanding. This section provides an organized listing of all figures and tables in your thesis.

It's a visual index, ensuring that readers can quickly locate and reference your graphical data.

Introduction

Here's where you introduce your research topic, articulate the research question or objective, and outline the significance of your study.

• Present the research topic : Clearly articulate the central theme or subject of your research.
• Background information : Ground your research topic, providing any necessary context or background information your readers might need to understand the significance of your study.
• Define the scope : Clearly delineate the boundaries of your research, indicating what will and won't be covered.
• Literature review : Introduce any relevant existing research on your topic, situating your work within the broader academic conversation and highlighting where your research fits in.
• State the research Question(s) or objective(s) : Clearly articulate the primary questions or objectives your research aims to address.
• Outline the study's structure : Give a brief overview of how the subsequent sections of your work will unfold, guiding your readers through the journey ahead.

The introduction should captivate your readers, making them eager to delve deeper into your research journey.

Literature review section

Your study correlates with existing research. Therefore, in the literature review section, you'll engage in a dialogue with existing knowledge, highlighting relevant studies, theories, and findings.

It's here that you identify gaps in the current knowledge, positioning your research as a bridge to new insights.

To streamline this process, consider leveraging AI tools. For example, the SciSpace literature review tool enables you to efficiently explore and delve into research papers, simplifying your literature review journey.

Methodology

In the research methodology section, you’ll detail the tools, techniques, and processes you employed to gather and analyze data. This section will inform the readers about how you approached your research questions and ensures the reproducibility of your study.

Here's a breakdown of what it should encompass:

• Research Design : Describe the overall structure and approach of your research. Are you conducting a qualitative study with in-depth interviews? Or is it a quantitative study using statistical analysis? Perhaps it's a mixed-methods approach?
• Data Collection : Detail the methods you used to gather data. This could include surveys, experiments, observations, interviews, archival research, etc. Mention where you sourced your data, the duration of data collection, and any tools or instruments used.
• Sampling : If applicable, explain how you selected participants or data sources for your study. Discuss the size of your sample and the rationale behind choosing it.
• Data Analysis : Describe the techniques and tools you used to process and analyze the data. This could range from statistical tests in quantitative research to thematic analysis in qualitative research.
• Validity and Reliability : Address the steps you took to ensure the validity and reliability of your findings to ensure that your results are both accurate and consistent.
• Ethical Considerations : Highlight any ethical issues related to your research and the measures you took to address them, including — informed consent, confidentiality, and data storage and protection measures.

Moreover, different research questions necessitate different types of methodologies. For instance:

• Experimental methodology : Often used in sciences, this involves a controlled experiment to discern causality.
• Qualitative methodology : Employed when exploring patterns or phenomena without numerical data. Methods can include interviews, focus groups, or content analysis.
• Quantitative methodology : Concerned with measurable data and often involves statistical analysis. Surveys and structured observations are common tools here.
• Mixed methods : As the name implies, this combines both qualitative and quantitative methodologies.

The Methodology section isn’t just about detailing the methods but also justifying why they were chosen. The appropriateness of the methods in addressing your research question can significantly impact the credibility of your findings.

Results (or Findings)

This section presents the outcomes of your research. It's crucial to note that the nature of your results may vary; they could be quantitative, qualitative, or a mix of both.

Quantitative results often present statistical data, showcasing measurable outcomes, and they benefit from tables, graphs, and figures to depict these data points.

Qualitative results , on the other hand, might delve into patterns, themes, or narratives derived from non-numerical data, such as interviews or observations.

Regardless of the nature of your results, clarity is essential. This section is purely about presenting the data without offering interpretations — that comes later in the discussion.

In the discussion section, the raw data transforms into valuable insights.

Start by revisiting your research question and contrast it with the findings. How do your results expand, constrict, or challenge current academic conversations?

Dive into the intricacies of the data, guiding the reader through its implications. Detail potential limitations transparently, signaling your awareness of the research's boundaries. This is where your academic voice should be resonant and confident.

Practical implications (Recommendation) section

Based on the insights derived from your research, this section provides actionable suggestions or proposed solutions.

Whether aimed at industry professionals or the general public, recommendations translate your academic findings into potential real-world actions. They help readers understand the practical implications of your work and how it can be applied to effect change or improvement in a given field.

When crafting recommendations, it's essential to ensure they're feasible and rooted in the evidence provided by your research. They shouldn't merely be aspirational but should offer a clear path forward, grounded in your findings.

The conclusion provides closure to your research narrative.

It's not merely a recap but a synthesis of your main findings and their broader implications. Reconnect with the research questions or hypotheses posited at the beginning, offering clear answers based on your findings.

Reflect on the broader contributions of your study, considering its impact on the academic community and potential real-world applications.

Lastly, the conclusion should leave your readers with a clear understanding of the value and impact of your study.

References (or Bibliography)

Every theory you've expounded upon, every data point you've cited, and every methodological precedent you've followed finds its acknowledgment here.

In references, it's crucial to ensure meticulous consistency in formatting, mirroring the specific guidelines of the chosen citation style .

Proper referencing helps to avoid plagiarism , gives credit to original ideas, and allows readers to explore topics of interest. Moreover, it situates your work within the continuum of academic knowledge.

To properly cite the sources used in the study, you can rely on online citation generator tools  to generate accurate citations!

Here’s more on how you can cite your sources.

Often, the depth of research produces a wealth of material that, while crucial, can make the core content of the thesis cumbersome. The appendix is where you mention extra information that supports your research but isn't central to the main text.

Whether it's raw datasets, detailed procedural methodologies, extended case studies, or any other ancillary material, the appendices ensure that these elements are archived for reference without breaking the main narrative's flow.

For thorough researchers and readers keen on meticulous details, the appendices provide a treasure trove of insights.

Glossary (optional)

In academics, specialized terminologies, and jargon are inevitable. However, not every reader is versed in every term.

The glossary, while optional, is a critical tool for accessibility. It's a bridge ensuring that even readers from outside the discipline can access, understand, and appreciate your work.

By defining complex terms and providing context, you're inviting a wider audience to engage with your research, enhancing its reach and impact.

Remember, while these components provide a structured framework, the essence of your thesis lies in the originality of your ideas, the rigor of your research, and the clarity of your presentation.

As you craft each section, keep your readers in mind, ensuring that your passion and dedication shine through every page.

Thesis examples

To further elucidate the concept of a thesis, here are illustrative examples from various fields:

Example 1 (History): Abolition, Africans, and Abstraction: the Influence of the ‘Noble Savage’ on British and French Antislavery Thought, 1787-1807 by Suchait Kahlon.

Example 2 (Climate Dynamics): Influence of external forcings on abrupt millennial-scale climate changes: a statistical modelling study by Takahito Mitsui · Michel Crucifix

Checklist for your thesis evaluation

Evaluating your thesis ensures that your research meets the standards of academia. Here's an elaborate checklist to guide you through this critical process.

Content and structure

• Is the thesis statement clear, concise, and debatable?
• Does the introduction provide sufficient background and context?
• Is the literature review comprehensive, relevant, and well-organized?
• Does the methodology section clearly describe and justify the research methods?
• Are the results/findings presented clearly and logically?
• Does the discussion interpret the results in light of the research question and existing literature?
• Is the conclusion summarizing the research and suggesting future directions or implications?

Clarity and coherence

• Is the writing clear and free of jargon?
• Are ideas and sections logically connected and flowing?
• Is there a clear narrative or argument throughout the thesis?

Research quality

• Is the research question significant and relevant?
• Are the research methods appropriate for the question?
• Is the sample size (if applicable) adequate?
• Are the data analysis techniques appropriate and correctly applied?
• Are potential biases or limitations addressed?

Originality and significance

• Does the thesis contribute new knowledge or insights to the field?
• Is the research grounded in existing literature while offering fresh perspectives?

Formatting and presentation

• Is the thesis formatted according to institutional guidelines?
• Are figures, tables, and charts clear, labeled, and referenced in the text?
• Is the bibliography or reference list complete and consistently formatted?
• Are appendices relevant and appropriately referenced in the main text?

Grammar and language

• Is the thesis free of grammatical and spelling errors?
• Is the language professional, consistent, and appropriate for an academic audience?
• Are quotations and paraphrased material correctly cited?

Feedback and revision

• Have you sought feedback from peers, advisors, or experts in the field?
• Have you addressed the feedback and made the necessary revisions?

Overall assessment

• Does the thesis as a whole feel cohesive and comprehensive?
• Would the thesis be understandable and valuable to someone in your field?

Ensure to use this checklist to leave no ground for doubt or missed information in your thesis.

After writing your thesis, the next step is to discuss and defend your findings verbally in front of a knowledgeable panel. You’ve to be well prepared as your professors may grade your presentation abilities.

Preparing your thesis defense

A thesis defense, also known as "defending the thesis," is the culmination of a scholar's research journey. It's the final frontier, where you’ll present their findings and face scrutiny from a panel of experts.

Typically, the defense involves a public presentation where you’ll have to outline your study, followed by a question-and-answer session with a committee of experts. This committee assesses the validity, originality, and significance of the research.

The defense serves as a rite of passage for scholars. It's an opportunity to showcase expertise, address criticisms, and refine arguments. A successful defense not only validates the research but also establishes your authority as a researcher in your field.

Here’s how you can effectively prepare for your thesis defense .

Now, having touched upon the process of defending a thesis, it's worth noting that scholarly work can take various forms, depending on academic and regional practices.

One such form, often paralleled with the thesis, is the 'dissertation.' But what differentiates the two?

Dissertation vs. Thesis

Often used interchangeably in casual discourse, they refer to distinct research projects undertaken at different levels of higher education.

To the uninitiated, understanding their meaning might be elusive. So, let's demystify these terms and delve into their core differences.

Here's a table differentiating between the two.

Wrapping up

From understanding the foundational concept of a thesis to navigating its various components, differentiating it from a dissertation, and recognizing the importance of proper citation — this guide covers it all.

As scholars and readers, understanding these nuances not only aids in academic pursuits but also fosters a deeper appreciation for the relentless quest for knowledge that drives academia.

It’s important to remember that every thesis is a testament to curiosity, dedication, and the indomitable spirit of discovery.

Good luck with your thesis writing!

Frequently Asked Questions

A thesis typically ranges between 40-80 pages, but its length can vary based on the research topic, institution guidelines, and level of study.

A PhD thesis usually spans 200-300 pages, though this can vary based on the discipline, complexity of the research, and institutional requirements.

To identify a thesis topic, consider current trends in your field, gaps in existing literature, personal interests, and discussions with advisors or mentors. Additionally, reviewing related journals and conference proceedings can provide insights into potential areas of exploration.

The conceptual framework is often situated in the literature review or theoretical framework section of a thesis. It helps set the stage by providing the context, defining key concepts, and explaining the relationships between variables.

A thesis statement should be concise, clear, and specific. It should state the main argument or point of your research. Start by pinpointing the central question or issue your research addresses, then condense that into a single statement, ensuring it reflects the essence of your paper.

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25 Thesis Statement Examples

Chris Drew (PhD)

Dr. Chris Drew is the founder of the Helpful Professor. He holds a PhD in education and has published over 20 articles in scholarly journals. He is the former editor of the Journal of Learning Development in Higher Education. [Image Descriptor: Photo of Chris]

Learn about our Editorial Process

A thesis statement is needed in an essay or dissertation . There are multiple types of thesis statements – but generally we can divide them into expository and argumentative. An expository statement is a statement of fact (common in expository essays and process essays) while an argumentative statement is a statement of opinion (common in argumentative essays and dissertations). Below are examples of each.

Strong Thesis Statement Examples

1. School Uniforms

“Mandatory school uniforms should be implemented in educational institutions as they promote a sense of equality, reduce distractions, and foster a focused and professional learning environment.”

Best For: Argumentative Essay or Debate

Read More: School Uniforms Pros and Cons

2. Nature vs Nurture

“This essay will explore how both genetic inheritance and environmental factors equally contribute to shaping human behavior and personality.”

Best For: Compare and Contrast Essay

Read More: Nature vs Nurture Debate

3. American Dream

“The American Dream, a symbol of opportunity and success, is increasingly elusive in today’s socio-economic landscape, revealing deeper inequalities in society.”

Best For: Persuasive Essay

Read More: What is the American Dream?

4. Social Media

“Social media has revolutionized communication and societal interactions, but it also presents significant challenges related to privacy, mental health, and misinformation.”

Best For: Expository Essay

Read More: The Pros and Cons of Social Media

5. Globalization

“Globalization has created a world more interconnected than ever before, yet it also amplifies economic disparities and cultural homogenization.”

Read More: Globalization Pros and Cons

6. Urbanization

“Urbanization drives economic growth and social development, but it also poses unique challenges in sustainability and quality of life.”

Read More: Learn about Urbanization

7. Immigration

“Immigration enriches receiving countries culturally and economically, outweighing any perceived social or economic burdens.”

Read More: Immigration Pros and Cons

8. Cultural Identity

“In a globalized world, maintaining distinct cultural identities is crucial for preserving cultural diversity and fostering global understanding, despite the challenges of assimilation and homogenization.”

Best For: Argumentative Essay

Read More: Learn about Cultural Identity

9. Technology

“Medical technologies in care institutions in Toronto has increased subjcetive outcomes for patients with chronic pain.”

Best For: Research Paper

10. Capitalism vs Socialism

“The debate between capitalism and socialism centers on balancing economic freedom and inequality, each presenting distinct approaches to resource distribution and social welfare.”

11. Cultural Heritage

“The preservation of cultural heritage is essential, not only for cultural identity but also for educating future generations, outweighing the arguments for modernization and commercialization.”

12. Pseudoscience

“Pseudoscience, characterized by a lack of empirical support, continues to influence public perception and decision-making, often at the expense of scientific credibility.”

Read More: Examples of Pseudoscience

13. Free Will

“The concept of free will is largely an illusion, with human behavior and decisions predominantly determined by biological and environmental factors.”

Read More: Do we have Free Will?

14. Gender Roles

“Traditional gender roles are outdated and harmful, restricting individual freedoms and perpetuating gender inequalities in modern society.”

Read More: What are Traditional Gender Roles?

15. Work-Life Ballance

“The trend to online and distance work in the 2020s led to improved subjective feelings of work-life balance but simultaneously increased self-reported loneliness.”

Read More: Work-Life Balance Examples

16. Universal Healthcare

“Universal healthcare is a fundamental human right and the most effective system for ensuring health equity and societal well-being, outweighing concerns about government involvement and costs.”

Read More: The Pros and Cons of Universal Healthcare

17. Minimum Wage

“The implementation of a fair minimum wage is vital for reducing economic inequality, yet it is often contentious due to its potential impact on businesses and employment rates.”

Read More: The Pros and Cons of Raising the Minimum Wage

18. Homework

“The homework provided throughout this semester has enabled me to achieve greater self-reflection, identify gaps in my knowledge, and reinforce those gaps through spaced repetition.”

Best For: Reflective Essay

Read More: Reasons Homework Should be Banned

19. Charter Schools

“Charter schools offer alternatives to traditional public education, promising innovation and choice but also raising questions about accountability and educational equity.”

Read More: The Pros and Cons of Charter Schools

20. Effects of the Internet

“The Internet has drastically reshaped human communication, access to information, and societal dynamics, generally with a net positive effect on society.”

Read More: The Pros and Cons of the Internet

21. Affirmative Action

“Affirmative action is essential for rectifying historical injustices and achieving true meritocracy in education and employment, contrary to claims of reverse discrimination.”

Best For: Essay

Read More: Affirmative Action Pros and Cons

22. Soft Skills

“Soft skills, such as communication and empathy, are increasingly recognized as essential for success in the modern workforce, and therefore should be a strong focus at school and university level.”

Read More: Soft Skills Examples

23. Moral Panic

“Moral panic, often fueled by media and cultural anxieties, can lead to exaggerated societal responses that sometimes overlook rational analysis and evidence.”

Read More: Moral Panic Examples

24. Freedom of the Press

“Freedom of the press is critical for democracy and informed citizenship, yet it faces challenges from censorship, media bias, and the proliferation of misinformation.”

Read More: Freedom of the Press Examples

25. Mass Media

“Mass media shapes public opinion and cultural norms, but its concentration of ownership and commercial interests raise concerns about bias and the quality of information.”

Best For: Critical Analysis

Read More: Mass Media Examples

Checklist: How to use your Thesis Statement

✅ Position: If your statement is for an argumentative or persuasive essay, or a dissertation, ensure it takes a clear stance on the topic. ✅ Specificity: It addresses a specific aspect of the topic, providing focus for the essay. ✅ Conciseness: Typically, a thesis statement is one to two sentences long. It should be concise, clear, and easily identifiable. ✅ Direction: The thesis statement guides the direction of the essay, providing a roadmap for the argument, narrative, or explanation. ✅ Evidence-based: While the thesis statement itself doesn’t include evidence, it sets up an argument that can be supported with evidence in the body of the essay. ✅ Placement: Generally, the thesis statement is placed at the end of the introduction of an essay.

Try These AI Prompts – Thesis Statement Generator!

One way to brainstorm thesis statements is to get AI to brainstorm some for you! Try this AI prompt:

💡 AI PROMPT FOR EXPOSITORY THESIS STATEMENT I am writing an essay on [TOPIC] and these are the instructions my teacher gave me: [INSTUCTIONS]. I want you to create an expository thesis statement that doesn’t argue a position, but demonstrates depth of knowledge about the topic.

💡 AI PROMPT FOR ARGUMENTATIVE THESIS STATEMENT I am writing an essay on [TOPIC] and these are the instructions my teacher gave me: [INSTRUCTIONS]. I want you to create an argumentative thesis statement that clearly takes a position on this issue.

💡 AI PROMPT FOR COMPARE AND CONTRAST THESIS STATEMENT I am writing a compare and contrast essay that compares [Concept 1] and [Concept2]. Give me 5 potential single-sentence thesis statements that remain objective.

• Chris Drew (PhD) https://helpfulprofessor.com/author/chris-drew-phd-2/ 10 Reasons you’re Perpetually Single
• Chris Drew (PhD) https://helpfulprofessor.com/author/chris-drew-phd-2/ 20 Montessori Toddler Bedrooms (Design Inspiration)
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• Chris Drew (PhD) https://helpfulprofessor.com/author/chris-drew-phd-2/ 101 Hidden Talents Examples

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How To Write A Dissertation Or Thesis

8 straightforward steps to craft an a-grade dissertation.

By: Derek Jansen (MBA) Expert Reviewed By: Dr Eunice Rautenbach | June 2020

Writing a dissertation or thesis is not a simple task. It takes time, energy and a lot of will power to get you across the finish line. It’s not easy – but it doesn’t necessarily need to be a painful process. If you understand the big-picture process of how to write a dissertation or thesis, your research journey will be a lot smoother.  

In this post, I’m going to outline the big-picture process of how to write a high-quality dissertation or thesis, without losing your mind along the way. If you’re just starting your research, this post is perfect for you. Alternatively, if you’ve already submitted your proposal, this article which covers how to structure a dissertation might be more helpful.

How To Write A Dissertation: 8 Steps

• Clearly understand what a dissertation (or thesis) is
• Find a unique and valuable research topic
• Craft a convincing research proposal
• Write up a strong introduction chapter
• Review the existing literature and compile a literature review
• Design a rigorous research strategy and undertake your own research
• Present the findings of your research
• Draw a conclusion and discuss the implications

Step 1: Understand exactly what a dissertation is

This probably sounds like a no-brainer, but all too often, students come to us for help with their research and the underlying issue is that they don’t fully understand what a dissertation (or thesis) actually is.

So, what is a dissertation?

At its simplest, a dissertation or thesis is a formal piece of research , reflecting the standard research process . But what is the standard research process, you ask? The research process involves 4 key steps:

• Ask a very specific, well-articulated question (s) (your research topic)
• See what other researchers have said about it (if they’ve already answered it)
• If they haven’t answered it adequately, undertake your own data collection and analysis in a scientifically rigorous fashion
• Answer your original question(s), based on your analysis findings

In short, the research process is simply about asking and answering questions in a systematic fashion . This probably sounds pretty obvious, but people often think they’ve done “research”, when in fact what they have done is:

• Started with a vague, poorly articulated question
• Not taken the time to see what research has already been done regarding the question
• Collected data and opinions that support their gut and undertaken a flimsy analysis
• Drawn a shaky conclusion, based on that analysis

If you want to see the perfect example of this in action, look out for the next Facebook post where someone claims they’ve done “research”… All too often, people consider reading a few blog posts to constitute research. Its no surprise then that what they end up with is an opinion piece, not research. Okay, okay – I’ll climb off my soapbox now.

The key takeaway here is that a dissertation (or thesis) is a formal piece of research, reflecting the research process. It’s not an opinion piece , nor a place to push your agenda or try to convince someone of your position. Writing a good dissertation involves asking a question and taking a systematic, rigorous approach to answering it.

If you understand this and are comfortable leaving your opinions or preconceived ideas at the door, you’re already off to a good start!

Step 2: Find a unique, valuable research topic

As we saw, the first step of the research process is to ask a specific, well-articulated question. In other words, you need to find a research topic that asks a specific question or set of questions (these are called research questions ). Sounds easy enough, right? All you’ve got to do is identify a question or two and you’ve got a winning research topic. Well, not quite…

A good dissertation or thesis topic has a few important attributes. Specifically, a solid research topic should be:

Let’s take a closer look at these:

Attribute #1: Clear

Your research topic needs to be crystal clear about what you’re planning to research, what you want to know, and within what context. There shouldn’t be any ambiguity or vagueness about what you’ll research.

Here’s an example of a clearly articulated research topic:

An analysis of consumer-based factors influencing organisational trust in British low-cost online equity brokerage firms.

As you can see in the example, its crystal clear what will be analysed (factors impacting organisational trust), amongst who (consumers) and in what context (British low-cost equity brokerage firms, based online).

Need a helping hand?

Attribute #2:   Unique

Your research should be asking a question(s) that hasn’t been asked before, or that hasn’t been asked in a specific context (for example, in a specific country or industry).

For example, sticking organisational trust topic above, it’s quite likely that organisational trust factors in the UK have been investigated before, but the context (online low-cost equity brokerages) could make this research unique. Therefore, the context makes this research original.

One caveat when using context as the basis for originality – you need to have a good reason to suspect that your findings in this context might be different from the existing research – otherwise, there’s no reason to warrant researching it.

Attribute #3: Important

Simply asking a unique or original question is not enough – the question needs to create value. In other words, successfully answering your research questions should provide some value to the field of research or the industry. You can’t research something just to satisfy your curiosity. It needs to make some form of contribution either to research or industry.

For example, researching the factors influencing consumer trust would create value by enabling businesses to tailor their operations and marketing to leverage factors that promote trust. In other words, it would have a clear benefit to industry.

So, how do you go about finding a unique and valuable research topic? We explain that in detail in this video post – How To Find A Research Topic . Yeah, we’ve got you covered 😊

Step 3: Write a convincing research proposal

Once you’ve pinned down a high-quality research topic, the next step is to convince your university to let you research it. No matter how awesome you think your topic is, it still needs to get the rubber stamp before you can move forward with your research. The research proposal is the tool you’ll use for this job.

So, what’s in a research proposal?

The main “job” of a research proposal is to convince your university, advisor or committee that your research topic is worthy of approval. But convince them of what? Well, this varies from university to university, but generally, they want to see that:

• You have a clearly articulated, unique and important topic (this might sound familiar…)
• You’ve done some initial reading of the existing literature relevant to your topic (i.e. a literature review)
• You have a provisional plan in terms of how you will collect data and analyse it (i.e. a methodology)

At the proposal stage, it’s (generally) not expected that you’ve extensively reviewed the existing literature , but you will need to show that you’ve done enough reading to identify a clear gap for original (unique) research. Similarly, they generally don’t expect that you have a rock-solid research methodology mapped out, but you should have an idea of whether you’ll be undertaking qualitative or quantitative analysis , and how you’ll collect your data (we’ll discuss this in more detail later).

Long story short – don’t stress about having every detail of your research meticulously thought out at the proposal stage – this will develop as you progress through your research. However, you do need to show that you’ve “done your homework” and that your research is worthy of approval .

So, how do you go about crafting a high-quality, convincing proposal? We cover that in detail in this video post – How To Write A Top-Class Research Proposal . We’ve also got a video walkthrough of two proposal examples here .

Step 4: Craft a strong introduction chapter

Once your proposal’s been approved, its time to get writing your actual dissertation or thesis! The good news is that if you put the time into crafting a high-quality proposal, you’ve already got a head start on your first three chapters – introduction, literature review and methodology – as you can use your proposal as the basis for these.

Handy sidenote – our free dissertation & thesis template is a great way to speed up your dissertation writing journey.

What’s the introduction chapter all about?

The purpose of the introduction chapter is to set the scene for your research (dare I say, to introduce it…) so that the reader understands what you’ll be researching and why it’s important. In other words, it covers the same ground as the research proposal in that it justifies your research topic.

What goes into the introduction chapter?

This can vary slightly between universities and degrees, but generally, the introduction chapter will include the following:

• A brief background to the study, explaining the overall area of research
• A problem statement , explaining what the problem is with the current state of research (in other words, where the knowledge gap exists)
• Your research questions – in other words, the specific questions your study will seek to answer (based on the knowledge gap)
• The significance of your study – in other words, why it’s important and how its findings will be useful in the world

As you can see, this all about explaining the “what” and the “why” of your research (as opposed to the “how”). So, your introduction chapter is basically the salesman of your study, “selling” your research to the first-time reader and (hopefully) getting them interested to read more.

How do I write the introduction chapter, you ask? We cover that in detail in this post .

Step 5: Undertake an in-depth literature review

As I mentioned earlier, you’ll need to do some initial review of the literature in Steps 2 and 3 to find your research gap and craft a convincing research proposal – but that’s just scratching the surface. Once you reach the literature review stage of your dissertation or thesis, you need to dig a lot deeper into the existing research and write up a comprehensive literature review chapter.

What’s the literature review all about?

There are two main stages in the literature review process:

Literature Review Step 1: Reading up

The first stage is for you to deep dive into the existing literature (journal articles, textbook chapters, industry reports, etc) to gain an in-depth understanding of the current state of research regarding your topic. While you don’t need to read every single article, you do need to ensure that you cover all literature that is related to your core research questions, and create a comprehensive catalogue of that literature , which you’ll use in the next step.

Reading and digesting all the relevant literature is a time consuming and intellectually demanding process. Many students underestimate just how much work goes into this step, so make sure that you allocate a good amount of time for this when planning out your research. Thankfully, there are ways to fast track the process – be sure to check out this article covering how to read journal articles quickly .

Literature Review Step 2: Writing up

Once you’ve worked through the literature and digested it all, you’ll need to write up your literature review chapter. Many students make the mistake of thinking that the literature review chapter is simply a summary of what other researchers have said. While this is partly true, a literature review is much more than just a summary. To pull off a good literature review chapter, you’ll need to achieve at least 3 things:

• You need to synthesise the existing research , not just summarise it. In other words, you need to show how different pieces of theory fit together, what’s agreed on by researchers, what’s not.
• You need to highlight a research gap that your research is going to fill. In other words, you’ve got to outline the problem so that your research topic can provide a solution.
• You need to use the existing research to inform your methodology and approach to your own research design. For example, you might use questions or Likert scales from previous studies in your your own survey design .

As you can see, a good literature review is more than just a summary of the published research. It’s the foundation on which your own research is built, so it deserves a lot of love and attention. Take the time to craft a comprehensive literature review with a suitable structure .

But, how do I actually write the literature review chapter, you ask? We cover that in detail in this video post .

Step 6: Carry out your own research

Once you’ve completed your literature review and have a sound understanding of the existing research, its time to develop your own research (finally!). You’ll design this research specifically so that you can find the answers to your unique research question.

There are two steps here – designing your research strategy and executing on it:

1 – Design your research strategy

The first step is to design your research strategy and craft a methodology chapter . I won’t get into the technicalities of the methodology chapter here, but in simple terms, this chapter is about explaining the “how” of your research. If you recall, the introduction and literature review chapters discussed the “what” and the “why”, so it makes sense that the next point to cover is the “how” –that’s what the methodology chapter is all about.

In this section, you’ll need to make firm decisions about your research design. This includes things like:

• Your research philosophy (e.g. positivism or interpretivism )
• Your overall methodology (e.g. qualitative , quantitative or mixed methods)
• Your data collection strategy (e.g. interviews , focus groups, surveys)
• Your data analysis strategy (e.g. content analysis , correlation analysis, regression)

If these words have got your head spinning, don’t worry! We’ll explain these in plain language in other posts. It’s not essential that you understand the intricacies of research design (yet!). The key takeaway here is that you’ll need to make decisions about how you’ll design your own research, and you’ll need to describe (and justify) your decisions in your methodology chapter.

2 – Execute: Collect and analyse your data

Once you’ve worked out your research design, you’ll put it into action and start collecting your data. This might mean undertaking interviews, hosting an online survey or any other data collection method. Data collection can take quite a bit of time (especially if you host in-person interviews), so be sure to factor sufficient time into your project plan for this. Oftentimes, things don’t go 100% to plan (for example, you don’t get as many survey responses as you hoped for), so bake a little extra time into your budget here.

Once you’ve collected your data, you’ll need to do some data preparation before you can sink your teeth into the analysis. For example:

• If you carry out interviews or focus groups, you’ll need to transcribe your audio data to text (i.e. a Word document).
• If you collect quantitative survey data, you’ll need to clean up your data and get it into the right format for whichever analysis software you use (for example, SPSS, R or STATA).

Once you’ve completed your data prep, you’ll undertake your analysis, using the techniques that you described in your methodology. Depending on what you find in your analysis, you might also do some additional forms of analysis that you hadn’t planned for. For example, you might see something in the data that raises new questions or that requires clarification with further analysis.

The type(s) of analysis that you’ll use depend entirely on the nature of your research and your research questions. For example:

• If your research if exploratory in nature, you’ll often use qualitative analysis techniques .
• If your research is confirmatory in nature, you’ll often use quantitative analysis techniques
• If your research involves a mix of both, you might use a mixed methods approach

Again, if these words have got your head spinning, don’t worry! We’ll explain these concepts and techniques in other posts. The key takeaway is simply that there’s no “one size fits all” for research design and methodology – it all depends on your topic, your research questions and your data. So, don’t be surprised if your study colleagues take a completely different approach to yours.

Step 7: Present your findings

Once you’ve completed your analysis, it’s time to present your findings (finally!). In a dissertation or thesis, you’ll typically present your findings in two chapters – the results chapter and the discussion chapter .

What’s the difference between the results chapter and the discussion chapter?

While these two chapters are similar, the results chapter generally just presents the processed data neatly and clearly without interpretation, while the discussion chapter explains the story the data are telling  – in other words, it provides your interpretation of the results.

For example, if you were researching the factors that influence consumer trust, you might have used a quantitative approach to identify the relationship between potential factors (e.g. perceived integrity and competence of the organisation) and consumer trust. In this case:

• Your results chapter would just present the results of the statistical tests. For example, correlation results or differences between groups. In other words, the processed numbers.
• Your discussion chapter would explain what the numbers mean in relation to your research question(s). For example, Factor 1 has a weak relationship with consumer trust, while Factor 2 has a strong relationship.

Depending on the university and degree, these two chapters (results and discussion) are sometimes merged into one , so be sure to check with your institution what their preference is. Regardless of the chapter structure, this section is about presenting the findings of your research in a clear, easy to understand fashion.

Importantly, your discussion here needs to link back to your research questions (which you outlined in the introduction or literature review chapter). In other words, it needs to answer the key questions you asked (or at least attempt to answer them).

For example, if we look at the sample research topic:

In this case, the discussion section would clearly outline which factors seem to have a noteworthy influence on organisational trust. By doing so, they are answering the overarching question and fulfilling the purpose of the research .

For more information about the results chapter , check out this post for qualitative studies and this post for quantitative studies .

Step 8: The Final Step Draw a conclusion and discuss the implications

Last but not least, you’ll need to wrap up your research with the conclusion chapter . In this chapter, you’ll bring your research full circle by highlighting the key findings of your study and explaining what the implications of these findings are.

What exactly are key findings? The key findings are those findings which directly relate to your original research questions and overall research objectives (which you discussed in your introduction chapter). The implications, on the other hand, explain what your findings mean for industry, or for research in your area.

Sticking with the consumer trust topic example, the conclusion might look something like this:

Key findings

This study set out to identify which factors influence consumer-based trust in British low-cost online equity brokerage firms. The results suggest that the following factors have a large impact on consumer trust:

While the following factors have a very limited impact on consumer trust:

Notably, within the 25-30 age groups, Factors E had a noticeably larger impact, which may be explained by…

Implications

The findings having noteworthy implications for British low-cost online equity brokers. Specifically:

The large impact of Factors X and Y implies that brokers need to consider….

The limited impact of Factor E implies that brokers need to…

As you can see, the conclusion chapter is basically explaining the “what” (what your study found) and the “so what?” (what the findings mean for the industry or research). This brings the study full circle and closes off the document.

Let’s recap – how to write a dissertation or thesis

You’re still with me? Impressive! I know that this post was a long one, but hopefully you’ve learnt a thing or two about how to write a dissertation or thesis, and are now better equipped to start your own research.

To recap, the 8 steps to writing a quality dissertation (or thesis) are as follows:

• Understand what a dissertation (or thesis) is – a research project that follows the research process.
• Find a unique (original) and important research topic
• Craft a convincing dissertation or thesis research proposal
• Write a clear, compelling introduction chapter
• Undertake a thorough review of the existing research and write up a literature review
• Undertake your own research
• Present and interpret your findings

Once you’ve wrapped up the core chapters, all that’s typically left is the abstract , reference list and appendices. As always, be sure to check with your university if they have any additional requirements in terms of structure or content.  

Psst... there’s more!

This post was based on one of our popular Research Bootcamps . If you're working on a research project, you'll definitely want to check this out ...

20 Comments

thankfull >>>this is very useful

Thank you, it was really helpful

unquestionably, this amazing simplified way of teaching. Really , I couldn’t find in the literature words that fully explicit my great thanks to you. However, I could only say thanks a-lot.

Great to hear that – thanks for the feedback. Good luck writing your dissertation/thesis.

This is the most comprehensive explanation of how to write a dissertation. Many thanks for sharing it free of charge.

Very rich presentation. Thank you

Thanks Derek Jansen|GRADCOACH, I find it very useful guide to arrange my activities and proceed to research!

Thank you so much for such a marvelous teaching .I am so convinced that am going to write a comprehensive and a distinct masters dissertation

It is an amazing comprehensive explanation

This was straightforward. Thank you!

I can say that your explanations are simple and enlightening – understanding what you have done here is easy for me. Could you write more about the different types of research methods specific to the three methodologies: quan, qual and MM. I look forward to interacting with this website more in the future.

Thanks for the feedback and suggestions 🙂

Hello, your write ups is quite educative. However, l have challenges in going about my research questions which is below; *Building the enablers of organisational growth through effective governance and purposeful leadership.*

Very educating.

Just listening to the name of the dissertation makes the student nervous. As writing a top-quality dissertation is a difficult task as it is a lengthy topic, requires a lot of research and understanding and is usually around 10,000 to 15000 words. Sometimes due to studies, unbalanced workload or lack of research and writing skill students look for dissertation submission from professional writers.

Thank you 💕😊 very much. I was confused but your comprehensive explanation has cleared my doubts of ever presenting a good thesis. Thank you.

thank you so much, that was so useful

Hi. Where is the excel spread sheet ark?

could you please help me look at your thesis paper to enable me to do the portion that has to do with the specification

my topic is “the impact of domestic revenue mobilization.

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How should a reminder e-mail asking for a PhD position be written so that it is not considered rude?

I live in an Asian country and I wrote to three professors in France asking to discuss PhD research opportunities in Math.

I introduced myself and told them my background in the particular branch of mathematics (courses done, title of my master's thesis) and e-mailed them my CV along with mentioning how my research interests match with them.

I e-mailed them on 22 December and 23 December and haven't received any reply.

I think now is a good time to send a reminder E-mail. Am I right?

Question : How should I frame my reminder E-mail so that the E-mail is not interpreted as rude or impolite or disrespectful? I am not a native speaker although I have a good command over English. But still I thought I should ask, as such impressions really hold value if done badly (I think). What I thought of writing:

Subject: A very polite reminder of my previous E-mail regarding discussing PhD research opportunities in ... Dear Dr. ABC, This E-mail is a very polite remainder of my previous E-mail written to you on December 23 regarding discussing PhD research Opportunities in ....

After this line I will copy contents of my previous E-mail and attach my CV.

Is this way of writing fine?

• graduate-admissions
• 7 (1) if those were cold emails (never communicated with them before), getting any answer is a bonus. They don't owe you a reply. (2) you emailed them right before the holiday break, which many still might be on - classes at universities in my area don't start until next week. –  Jon Custer Commented Jan 10, 2022 at 16:54
• 3 December 22 and 23rd is right before important European holidays (Christmas, Boxing Day, New Year's, etc.). I don't know the European calendar precisely, but some American professors might just be getting back to email today. –  Azor Ahai -him- Commented Jan 10, 2022 at 16:54
• 3 @YannicMuller As others have stated, here in Europe some might have been out of office until the 6th of january, and then the first thing they do will not be responding to (potentially unsolicited) PhD applications. If you haven't heard back at the end of the month you might send a reminder. –  Sursula Commented Jan 10, 2022 at 17:24
• 2 Further, while I did check my email (national lab, not university) over the holidays, I only replied to one high priority item. I would not have replied to any unexpected external communications. –  Jon Custer Commented Jan 10, 2022 at 17:50
• 6 Not directly an answer to your question, but you should note that in France most PhD position funded either through doctoral scools or through grants received by the supervisor are advertised at some point of the recruiting process. Thus if you sent an email to professors simply based on seeing their work, they might be interested but not have any possibility to offer a PhD position unless you have figured a scheme to secure funding through your home country. So such emails can simply be ignored or classified low priority since they receive many of these and cannot give positive answer. –  PLD Commented Jan 10, 2022 at 18:35

6 Answers 6

As an alternate strategy to Ben which had a good template, I would propose to send a follow up email which does not directly refer to your original email at all. First, based on your proposed emails for the follow-up, there's some odds that your original emails were dismissed for cause (i.e., they had issues). Second, if they did not see your prior email, then including the prior email on the thread is a nudge, even if you never refer to it. It says: "Hey, I tried before and you didn't get a response." Sometimes this is what you want, to add a bit of pressure, such as when bothering an admin where a paper trail of non-responses will help light a fire if you need to escalate the issue.

In the current case (and for professors in general), you're asking for a favor you messaged during the middle of the most prevalent religious holiday in their country, so including the prior message in the thread will definitely not help you. I would say don't include it and don't directly refer to it. There is no upside. They either already dismissed you (and will again) or you will be highlighting to them that you messaged them days before Christmas and actually expected a response.

As a proposed contact.

Dear Professor [NAME], I hope you had a good holiday break and are doing well. I hope it is not a bother, but I was writing to see if there may be any opportunities for a PhD candidature under your supervision in the upcoming year. I have attached my CV and previous experience. If you think I might be a suitable fit for your program then I'd appreciate an opportunity to talk more about this and to read any articles or whitepapers that reflect your current directions. Alternatively, if you think my background is not suitable, I'd love it if you could send me back any critical appraisal of weaknesses or skills that I could build which would make me a better candidate (or even just reply to let me know I'm not a good fit). Thank you so much for your time. Yours sincerely, [NAME], Pestering PhD wannabe [No prior email chain. Nothing here. But attach your CV and whatever else you're giving]

This is sufficient to alude to the prior email (it references the break, which excuses them for not responding) and it apologizes for bothering them.

Then, before you send anything, have two people look it over: someone who is ideally somewhat familiar with the academic culture of where you are sending it, and a second person who is good at French.

With that said, rather than starting by cold-calling professors: I would encourage you to look for the CV's of the students who are currently in the labs you are applying to. Take those CV's, cross out everything that happened since they started the program, and compare your CV to those CV's. What are you missing? Are you actually at all competitive for where you are inquiring? It's fine to inquire at a few places that are a reach, but you need to know where your standing is: if you're well-below where the average accepted applicant is, you need to own that and know where you stand when you contact. People are more likely to respond if you're actually closer to a fit and if you have reasonable metacognition of your strengths and weaknesses.

• "[NAME], Pestering PhD wannabe" ...really? –  giorgi nguyen Commented Jan 17, 2022 at 18:43
• @TSF If you would look at the other answers, this was done because it was an adaptation of another comment using that phrase (which I referred to). Don't actually use that line. –  Namey Commented Jan 18, 2022 at 7:48

Though this is really a matter of opinion, in my view every and any reminder for an unsolicited communication is rude . It carries with it the presumption that your original contact warranted a response. Yes, it would probably be most polite for people to graciously decline, but unless they've solicited contact by advertising an open position I don't think they are being rude by not replying.

As pointed out in the comments, you've sent your message immediately before or right after the start of a typical holiday break period in the country you are targeting. To expect a reply while people celebrate the primary holiday season in their country is even more rude. Although working styles vary immensely from person-to-person in academia, my impression from the French academics I have worked with is that they are far more serious about separating their work from their vacation than the average US academic.

I personally would not recommend sending any reminder email after unsolicited emails like this. If you do, follow the general guidelines in How should I phrase an important question that I need to ask a professor? and please do wait for at least a couple more weeks past the holiday season for people to catch up on more important things first.

• 2 I completely agree with the second paragraph... But the conclusion I draw from it is: Yes, absolutely do send a reminder email. Chances are, the email sent during the holidays has been completely dismissed. If you don't send a reminder email, you'll never get a response. –  Stef Commented Jan 11, 2022 at 9:56
• 6 @Stef It's still rude. Most people have a system for going through their emails after holidays; prioritizing what needs to be done now, bypassing things that can be delayed. Getting a second unsolicited email while the first one sits in your to-do list isn't helping the problem of having too many emails. –  Bryan Krause ♦ Commented Jan 11, 2022 at 15:23
• 1 I wouldn't say it's rude. Professors and university researchers are in some respects public figures: we have public emails because it is acceptable and expected that people are going to contact us (about PhD's, news stories, whatever). I can't always respond to every email, but I don't think it's an offense to try or to retry (3 tries would be the limit though, if there's no response by 3 tries spread over maybe 6 months it's not going to happen). –  Namey Commented Jan 17, 2022 at 3:20

Don't frame it as a "reminder" at all

For any unsolicited emails where the recipient has reasonable grounds to ignore the email, it is not a good idea to send a "reminder" (and especially not a "very polite reminder" --- yuck!). As Bryan Krause points out in his answer, a reminder could be taken to imply that the original email demanded a response, and this can come across as presumptuous.

Instead of sending a "reminder" you should just send another email that makes it clear that you're still really keen to work there . Remember that the inevitable effect of the email is to remind him you exist so you don't have to explicitly tell him that it is a reminder. There is also no need to explicitly mention your previous email, since you can just put your new email as the next part of that email chain and speak in a way that assumes previous contact. The goal here is to get the recipient to draw the conclusion that you are eager and ambitious, not that you are bossy and presumptuous.

If it were me, I'd wait about six business weeks from the previous email (not counting the holiday break) and then I'd send another email, in the same email chain (i.e., with your previous email showing below) just saying how keen I am to work with him and how much I'd appreciate it if he could consider me. If I felt like I was being a bit pestering/annoying then I'd probably even ham this up a bit with some self-deprecation. Something like this:

Dear Professor [NAME], Hello again --- I hope you had a nice holiday break. I'm sorry to keep bothering you, but I just thought I'd write again to let you know that I'm still really eager to see if there are any opportunities for a PhD candidature under your supervision. I hope my CV and previous experience looked okay to you. If you think I might be a suitable fit for your supervision then I'd appreciate an opportunity to talk more about this. Alternatively, if you think I'm not suitable, I'd love it if you could send me back any critical appraisal of weaknesses in my skills that are holding me back, or just reply to let me know I'm not a good fit. Thanks so much for your time. Yours sincerely, [NAME], Pestering PhD wannabe [My previous email in the email chain appears here]

• 1 I agree that this is the best approach (if a reminder is to be sent at all). –  Michael Ekstrand Commented Jan 14, 2022 at 22:27
• Maybe not "love", but "appreciate"? :) –  paul garrett Commented Jan 14, 2022 at 23:14
• 1 I like this one, with some minor polish. Honestly though, I might not even have the prior email included and not refer to it at all, because then I could retry with a nudge on a better email like this which intros with that I hope they had a good holiday. You really can't easily send 3 emails to someone in a chain with no response unless you want things to get awkward. –  Namey Commented Jan 17, 2022 at 1:15
• 1 "[NAME], Pestering PhD wannabe" this is not helpful to include. –  giorgi nguyen Commented Jan 17, 2022 at 18:44
• I disagree; it blunts the annoyance of the unsolicited email and shows that the student has a sense of humour about any unintended adverse effects of their own actions. –  Ben Commented Jan 17, 2022 at 20:22

It seems to me that:

• the recipients might not have yet read your email as they are still on holidays, OR
• the recipients have read your email and are not interested for whatever reason.

I would consider it rude to send a reminder. These people do not owe you anything so if item 1 applies it is indeed rude, and if item 2 applies they will be annoyed and not answer back anyways.

• 1 Hero Ya, they don't owe me anything but certainly I need to apply and get PhD position. –  user135061 Commented Jan 11, 2022 at 5:22
• 2 Sure... but you're asking if it is rude to send a reminder email, and my answer is yes. With due respect: these people don't care about that you need , and viewing this from your perspective is not useful: they might not reply to an unsolicited email as a matter of course given the volumes of such emails, and if they are not annoyed by the original email they might be by a reminder. I certainly am when this happens to me. –  ZeroTheHero Commented Jan 11, 2022 at 15:49
• 1 Or 3. They have read your email, might be interested but did not have the capacity to respond immediately - in which case a reminder may be alright. –  Lodinn Commented Jan 13, 2022 at 8:25
• @Lodinn I actually think that if one or more are interested they are unlikely to need a reminder, but YMMV. –  ZeroTheHero Commented Jan 13, 2022 at 17:55
• @Lodinn so a remainder by the end of this week is fine? What do you say? –  user135061 Commented Jan 13, 2022 at 19:48

Don’t follow up. It is rude if you’ve never met before. At my university, PhD students are frequently students and paid employees (research assistants or teaching assistants). If a professor had a position open, they’d be required to post it in an official way and would probably link to it from their lab’s website. If you’ve checked all the right places, that professor probably doesn’t have any student positions open right now. Might be time to look around at other institutions and other professors.

• Sending an email the 22nd of December, just before holidays, is not the best idea. You can leverage on that to rephrase your second email, if you want to write a second one.
• Also keep in mind, when I was looking for a PhD, about 80% of professors I have tried to contact have not answered my email (a single one). And at the end I ended up working with a professor I sent no emails at all before the interview.
• The official channel, which is the PhD application form, is a better idea.
• After applying via form, it may help to have a phone call with one of their assistants, that is NOT directly involved in the decision process (that would be then your co-supervisor). Prepare some humble questions about what they expect from you and if you would be a good fit for them. This would help you both to understand if the future years of collaboration would go smoothly in the department. Also if the phone call goes well the assistant would support you at the moment of the decision.

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How to write a polite reminder email to a professor? [duplicate]

I would like to write a reminder to a professor to see if he has had time to read my proposal and what he thinks about it. What do you suggest to add/remove to the below email, and what subject should I choose for the email?

Email subject: "kind reminder" Dear Prof. XXXX, I would like to check if you have had time to read my proposal that I sent to you on 3rd July. I would be grateful if you take a moment to look into it. I will be waiting your answer and many thanks in advance. Best Regards,

• This seems well-covered by an existing question; I'm closing this as a duplicate of that. Writers.SE also no longer takes "rephrase requests" - that is, helping you rewrite an email. –  Standback Commented Jul 20, 2016 at 12:43

You're on the right track but some parts of your letter could come off wrong.

• the subject should be descriptive of the topic at hand. "Kind reminder" doesn't give any information about the proposal. A better title would be "re: Proposal for ____". Also, you could reply to the original email to keep everything in the same thread.
• Saying "I would be grateful if you took a moment to look into it" is something you should have said in the first email, and is redundant at this point.
• "I will be awaiting your answer" sounds a bit pushy, saying thanks in advance or perhaps "thanks again" is enough to finish up.

Keep in mind that professors are some of the busiest people around, and if an email thread drops off the first page of their inbox, they may have completely forgotten about it. Your goal is to gently remind them your request exists and by continuing the original email thread it will show how long it's been since you first reached out without you having to say "it's been X weeks".

So, something like:

Re: Proposal for [subject] Dear Prof. XXXX, I would just like to check if you have had time to look into my proposal. Thanks again for agreeing to help me with it! Best Regards, Your name

• Seconded keeping it in the same email trail - it's a handy reference and gives the recipient all the relevant info in the one place. –  user18397 Commented Jul 20, 2016 at 1:28

Not the answer you're looking for? Browse other questions tagged email letter or ask your own question .

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• What Is a Thesis? | Ultimate Guide & Examples

What Is a Thesis? | Ultimate Guide & Examples

Published on 15 September 2022 by Tegan George . Revised on 25 July 2024.

A thesis is a type of research paper based on your original research. It is usually submitted as the final step of a PhD program in the UK.

Writing a thesis can be a daunting experience. Indeed, alongside a dissertation , it is the longest piece of writing students typically complete. It relies on your ability to conduct research from start to finish: designing your research , collecting data , developing a robust analysis, drawing strong conclusions , and writing concisely .

Thesis template

You can also download our full thesis template in the format of your choice below. Our template includes a ready-made table of contents , as well as guidance for what each chapter should include. It’s easy to make it your own, and can help you get started.

Download Word template Download Google Docs template

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Table of contents

Thesis vs. thesis statement, how to structure a thesis, acknowledgements or preface, list of figures and tables, list of abbreviations, introduction, literature review, methodology, reference list, proofreading and editing, defending your thesis, frequently asked questions about theses.

You may have heard the word thesis as a standalone term or as a component of academic writing called a thesis statement . Keep in mind that these are two very different things.

• A thesis statement is a very common component of an essay, particularly in the humanities. It usually comprises 1 or 2 sentences in the introduction of your essay , and should clearly and concisely summarise the central points of your academic essay .
• A thesis is a long-form piece of academic writing, often taking more than a full semester to complete. It is generally a degree requirement to complete a PhD program.
• In many countries, particularly the UK, a dissertation is generally written at the bachelor’s or master’s level.
• In the US, a dissertation is generally written as a final step toward obtaining a PhD.

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The final structure of your thesis depends on a variety of components, such as:

• Your discipline
• Your theoretical approach

Humanities theses are often structured more like a longer-form essay . Just like in an essay, you build an argument to support a central thesis.

In both hard and social sciences, theses typically include an introduction , literature review , methodology section ,  results section , discussion section , and conclusion section . These are each presented in their own dedicated section or chapter. In some cases, you might want to add an appendix .

Thesis examples

We’ve compiled a short list of thesis examples to help you get started.

• Example thesis #1:   ‘Abolition, Africans, and Abstraction: the Influence of the “Noble Savage” on British and French Antislavery Thought, 1787-1807’ by Suchait Kahlon.
• Example thesis #2: ‘”A Starving Man Helping Another Starving Man”: UNRRA, India, and the Genesis of Global Relief, 1943-1947’ by Julian Saint Reiman.

The very first page of your thesis contains all necessary identifying information, including:

• Your full title
• Your full name
• Your department
• Your institution and degree program
• Your submission date.

Sometimes the title page also includes your student ID, the name of your supervisor, or the university’s logo. Check out your university’s guidelines if you’re not sure.

Read more about title pages

The acknowledgements section is usually optional. Its main point is to allow you to thank everyone who helped you in your thesis journey, such as supervisors, friends, or family. You can also choose to write a preface , but it’s typically one or the other, not both.

Read more about acknowledgements Read more about prefaces

An abstract is a short summary of your thesis. Usually a maximum of 300 words long, it’s should include brief descriptions of your research objectives , methods, results, and conclusions. Though it may seem short, it introduces your work to your audience, serving as a first impression of your thesis.

Read more about abstracts

A table of contents lists all of your sections, plus their corresponding page numbers and subheadings if you have them. This helps your reader seamlessly navigate your document.

Your table of contents should include all the major parts of your thesis. In particular, don’t forget the the appendices. If you used heading styles, it’s easy to generate an automatic table Microsoft Word.

Read more about tables of contents

While not mandatory, if you used a lot of tables and/or figures, it’s nice to include a list of them to help guide your reader. It’s also easy to generate one of these in Word: just use the ‘Insert Caption’ feature.

Read more about lists of figures and tables

If you have used a lot of industry- or field-specific abbreviations in your thesis, you should include them in an alphabetised list of abbreviations . This way, your readers can easily look up any meanings they aren’t familiar with.

Read more about lists of abbreviations

Relatedly, if you find yourself using a lot of very specialised or field-specific terms that may not be familiar to your reader, consider including a glossary . Alphabetise the terms you want to include with a brief definition.

Read more about glossaries

An introduction sets up the topic, purpose, and relevance of your thesis, as well as expectations for your reader. This should:

• Ground your research topic , sharing any background information your reader may need
• Define the scope of your work
• Introduce any existing research on your topic, situating your work within a broader problem or debate
• State your research question(s)
• Outline (briefly) how the remainder of your work will proceed

In other words, your introduction should clearly and concisely show your reader the “what, why, and how” of your research.

Read more about introductions

A literature review helps you gain a robust understanding of any extant academic work on your topic, encompassing:

• Selecting relevant sources
• Determining the credibility of your sources
• Critically evaluating each of your sources
• Drawing connections between sources, including any themes, patterns, conflicts, or gaps

A literature review is not merely a summary of existing work. Rather, your literature review should ultimately lead to a clear justification for your own research, perhaps via:

• Addressing a gap in the literature
• Building on existing knowledge to draw new conclusions
• Exploring a new theoretical or methodological approach
• Introducing a new solution to an unresolved problem
• Definitively advocating for one side of a theoretical debate

Read more about literature reviews

Theoretical framework

Your literature review can often form the basis for your theoretical framework, but these are not the same thing. A theoretical framework defines and analyses the concepts and theories that your research hinges on.

Read more about theoretical frameworks

Your methodology chapter shows your reader how you conducted your research. It should be written clearly and methodically, easily allowing your reader to critically assess the credibility of your argument. Furthermore, your methods section should convince your reader that your method was the best way to answer your research question.

A methodology section should generally include:

• Your overall approach ( quantitative vs. qualitative )
• Your research methods (e.g., a longitudinal study )
• Your data collection methods (e.g., interviews or a controlled experiment
• Any tools or materials you used (e.g., computer software)
• The data analysis methods you chose (e.g., statistical analysis , discourse analysis )
• A strong, but not defensive justification of your methods

Read more about methodology sections

Your results section should highlight what your methodology discovered. These two sections work in tandem, but shouldn’t repeat each other. While your results section can include hypotheses or themes, don’t include any speculation or new arguments here.

Your results section should:

• State each (relevant) result with any (relevant) descriptive statistics (e.g., mean , standard deviation ) and inferential statistics (e.g., test statistics , p values )
• Explain how each result relates to the research question
• Determine whether the hypothesis was supported

Additional data (like raw numbers or interview transcripts ) can be included as an appendix . You can include tables and figures, but only if they help the reader better understand your results.

Read more about results sections

Your discussion section is where you can interpret your results in detail. Did they meet your expectations? How well do they fit within the framework that you built? You can refer back to any relevant source material to situate your results within your field, but leave most of that analysis in your literature review.

For any unexpected results, offer explanations or alternative interpretations of your data.

Read more about discussion sections

Your thesis conclusion should concisely answer your main research question. It should leave your reader with an ultra-clear understanding of your central argument, and emphasise what your research specifically has contributed to your field.

Why does your research matter? What recommendations for future research do you have? Lastly, wrap up your work with any concluding remarks.

Read more about conclusions

In order to avoid plagiarism , don’t forget to include a full reference list at the end of your thesis, citing the sources that you used. Choose one citation style and follow it consistently throughout your thesis, taking note of the formatting requirements of each style.

Which style you choose is often set by your department or your field, but common styles include MLA , Chicago , and APA.

Create APA citations Create MLA citations

In order to stay clear and concise, your thesis should include the most essential information needed to answer your research question. However, chances are you have many contributing documents, like interview transcripts or survey questions . These can be added as appendices , to save space in the main body.

Read more about appendices

Once you’re done writing, the next part of your editing process begins. Leave plenty of time for proofreading and editing prior to submission. Nothing looks worse than grammar mistakes or sloppy spelling errors!

Consider using a professional thesis editing service to make sure your final project is perfect.

Once you’ve submitted your final product, it’s common practice to have a thesis defense, an oral component of your finished work. This is scheduled by your advisor or committee, and usually entails a presentation and Q&A session.

After your defense, your committee will meet to determine if you deserve any departmental honors or accolades. However, keep in mind that defenses are usually just a formality. If there are any serious issues with your work, these should be resolved with your advisor way before a defense.

The conclusion of your thesis or dissertation shouldn’t take up more than 5-7% of your overall word count.

When you mention different chapters within your text, it’s considered best to use Roman numerals for most citation styles. However, the most important thing here is to remain consistent whenever using numbers in your dissertation .

If you only used a few abbreviations in your thesis or dissertation, you don’t necessarily need to include a list of abbreviations .

If your abbreviations are numerous, or if you think they won’t be known to your audience, it’s never a bad idea to add one. They can also improve readability, minimising confusion about abbreviations unfamiliar to your reader.

A thesis or dissertation outline is one of the most critical first steps in your writing process. It helps you to lay out and organise your ideas and can provide you with a roadmap for deciding what kind of research you’d like to undertake.

Generally, an outline contains information on the different sections included in your thesis or dissertation, such as:

• Your anticipated title
• Your abstract
• Your chapters (sometimes subdivided into further topics like literature review, research methods, avenues for future research, etc.)

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• Working with sources

What Is a Scholarly Source? | Beginner's Guide

Scholarly sources (aka academic sources) are written by experts in their field. They’re supported by evidence and informed by up-to-date research.

As a student, you should aim to use scholarly sources in your research and to follow the same kinds of scholarly conventions in your own writing. This means knowing how to:

• Distinguish between different types of sources
• Find sources for your research
• Evaluate the relevance and credibility of sources
• Integrate sources into your text and cite them correctly

Table of contents

What is a scholarly source, types of sources, how do i find scholarly sources, how do i evaluate sources, integrating and citing sources, frequently asked questions about scholarly sources.

Scholarly sources are written by experts and are intended to advance knowledge in a specific field of study.

They serve a range of purposes, including:

• Communicating original research
• Contributing to the theoretical foundations of a discipline
• Summarizing current research trends

Scholarly sources use formal and technical language, as they’re written for readers with knowledge of the discipline.

They should:

• Aim to educate or inform
• Support their arguments and conclusions with evidence
• Be attributed to a specific author or authors, also indicating their academic qualifications

They should not:

• Present a biased perspective
• Contain spelling or grammatical errors
• Rely on appeals to emotion

Scholarly sources should be well structured and contain information on the methodology used in the research they describe. They may also include a literature review . They contain formal citations wherever information from other sources is referenced.

Scholarly books are typically published by a university press or academic publisher. Scholarly articles are typically longer than popular articles. They are published in discipline-specific journals and are typically peer-reviewed.

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Various types of sources are used in academic writing. Different sources may become relevant at different stages of the research process .

The sources commonly used in academic writing include:

• Academic journals
• Scholarly books
• Encyclopedias

Depending on your research topic and approach, each of these sources falls into one of three categories:

• Primary sources provide direct evidence about your research topic (e.g., a diary entry from a historical figure).
• Secondary sources interpret or provide commentary on primary sources (e.g., an academic book).
• Tertiary sources summarize or consolidate primary and secondary sources but don’t provide original insights (e.g., a bibliography).

Tertiary sources are not typically cited in academic writing , but they can be used to learn more about a topic.

If you’re unsure what kinds of sources are relevant to your topic, consult your instructor.

In practically any kind of research, you’ll have to find sources to engage with. How you find your sources will depend on what you’re looking for. The main places to look for sources are:

• Research databases: A good place to start is with Google Scholar . Also consult the website of your institution’s library to see what academic databases they provide access to.
• Your institution’s library: Consult your library’s catalog to find relevant sources. Browse the shelves of relevant sections. You can also consult the bibliographies of any relevant sources to find further useful sources.

When using academic databases or search engines, you can use Boolean operators to include or exclude keywords to refine your results.

Knowing how to evaluate sources is one of the most important information literacy skills. It helps you ensure that the sources you use are scholarly, credible , and relevant to your topic, and that they contain coherent and informed arguments.

• Evaluate the credibility of a source using the CRAAP test or lateral reading . These help you assess a source’s currency, relevance, authority, accuracy, and purpose.
• Evaluate a source’s relevance by analyzing how the author engages with key debates, major publications or scholars, gaps in existing knowledge, and research trends.
• Evaluate a source’s arguments by analyzing the relationship between a source’s claims and the evidence used to support them.

When you are evaluating sources, it’s important to think critically and to be aware of your own biases.

In addition to finding and evaluating sources, you should also know how to integrate sources into your writing. You can use signal phrases to introduce sources in your text, and then integrate them by:

• Quoting : This means including the exact words of another source in your paper. The quoted text must be enclosed in quotation marks or (for longer quotes) presented as a block quote . Quote a source when the meaning is difficult to convey in different words or when you want to analyze the language itself.
• Paraphrasing : This means putting another person’s ideas into your own words. It allows you to integrate sources more smoothly into your text, maintaining a consistent voice. It also shows that you have understood the meaning of the source. You can do this by yourself or use a paraphrasing tool .
• Summarizing : This means giving an overview of the essential points of a source. Summaries should be much shorter than the original text. You should describe the key points in your own words and not quote from the original text.

You must cite a source whenever you reference someone else’s work. This gives credit to the author. Failing to cite your sources is regarded as plagiarism and could get you in trouble.

The most common citation styles are APA , MLA , and Chicago style . Each citation style has specific rules for formatting citations.

The easiest way to create accurate citations is to use the free Scribbr Citation Generator . Simply enter the source title, URL, or DOI , and the generator creates your citation automatically.

Scholarly sources are written by experts in their field and are typically subjected to peer review . They are intended for a scholarly audience, include a full bibliography, and use scholarly or technical language. For these reasons, they are typically considered credible sources .

Popular sources like magazines and news articles are typically written by journalists. These types of sources usually don’t include a bibliography and are written for a popular, rather than academic, audience. They are not always reliable and may be written from a biased or uninformed perspective, but they can still be cited in some contexts.

There are many types of sources commonly used in research. These include:

• Journal articles

You’ll likely use a variety of these sources throughout the research process , and the kinds of sources you use will depend on your research topic and goals.

It is important to find credible sources and use those that you can be sure are sufficiently scholarly .

• Consult your institute’s library to find out what books, journals, research databases, and other types of sources they provide access to.
• Look for books published by respected academic publishing houses and university presses, as these are typically considered trustworthy sources.
• Look for journals that use a peer review process. This means that experts in the field assess the quality and credibility of an article before it is published.

A credible source should pass the CRAAP test  and follow these guidelines:

• The information should be up to date and current.
• The author and publication should be a trusted authority on the subject you are researching.
• The sources the author cited should be easy to find, clear, and unbiased.
• For a web source, the URL and layout should signify that it is trustworthy.

When searching for sources in databases, think of specific keywords that are relevant to your topic , and consider variations on them or synonyms that might be relevant.

Once you have a clear idea of your research parameters and key terms, choose a database that is relevant to your research (e.g., Medline, JSTOR, Project MUSE).

Find out if the database has a “subject search” option. This can help to refine your search. Use Boolean operators to combine your keywords, exclude specific search terms, and search exact phrases to find the most relevant sources.

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Other students also liked.

• Types of Sources Explained | Examples & Tips
• How to Find Sources | Scholarly Articles, Books, Etc.
• Evaluating Sources | Methods & Examples

More interesting articles

• Applying the CRAAP Test & Evaluating Sources
• Boolean Operators | Quick Guide, Examples & Tips
• How to Block Quote | Length, Format and Examples
• How to Integrate Sources | Explanation & Examples
• How to Paraphrase | Step-by-Step Guide & Examples
• How to Quote | Citing Quotes in APA, MLA & Chicago
• How to Write a Summary | Guide & Examples
• Primary vs. Secondary Sources | Difference & Examples
• Signal Phrases | Definition, Explanation & Examples
• Student Guide: Information Literacy | Meaning & Examples
• Synthesizing Sources | Examples & Synthesis Matrix
• Tertiary Sources Explained | Quick Guide & Examples
• What Are Credible Sources & How to Spot Them | Examples
• What Is Critical Thinking? | Definition & Examples

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File Your Electronic Thesis or Dissertation (ETD)

Ready to file.

Review the formatting requirements for filing theses and dissertations and University policy regarding graduate thesis and dissertation public dissemination in UCLA Thesis and Dissertation Filing Requirements & Public Dissemination .

To begin the ETD filing process OR to check the approval status of your ETD:

During the filing process, you may choose your publishing agreement, register your copyright, and order copies of your manuscript.

FILING DEADLINES

See also: Filing Deadlines Chart

Deadline for Registered Students and Students on Filing Fee to Submit their Manuscript via ProQuest & Receive Committee Member Approval

*Complete Degree Requirements includes: completion of the online ETD Filing Application (button above), all committee members have reported approval of your manuscript and the passing of the final oral examination (if applicable) to the Division of Graduate Education; submission of a final PDF via ProQuest including requested changes from the Division of Graduate Education, and receipt of the Division of Graduate Education confirmation email of the formal completion of degree requirements.

See the UCLA term calendar for the  degree – award date , which is the final day of the term, also the deadline to submit manuscripts and to complete graduate degree requirements.

Deadlines for previous academic terms are available in the Registrar’s Office online calendar archive .

PREPARING TO FILE YOUR ETD

• Review UCLA Thesis and Dissertation Filing Requirements & Public Dissemination
• Register and Enroll for the term, or apply for Filing Fee
• Review  Graduation Requirements
• Changing your Name on your Thesis or Dissertation

THESIS & DISSERTATION COMMITTEES

• Thesis Committee Regulations
• Minimum Standards for Doctoral Committee Constitution
• Change Committee Members

ADDITIONAL RESOURCES

• ETD Workshops & Drop-In Hours
• ETD Workshop Presentation Slides
• Video: Formatting Tutorial
• UCLA Library Scholarly Communication Services (Copyright Assistance)

ETD & FILING FAQS

1. What happens to the thesis or dissertation a graduate student files?

In the past, the physical manuscript was placed on the shelves of the UCLA library where it could be accessed by visitors and through the international interlibrary loan network. Today, digital access to the document is provided through the University of California Digital Library , our institutional repository. Additionally, the abstracts of theses and dissertations worldwide are indexed by ProQuest , SciFinder and other abstracting services. In the past, interested scholars who wanted to obtain copies of theses and dissertations would either write to the author or purchase paper, microfilm or microfiche copies from ProQuest, but now they can purchase electronic copies instead. Technology changes aside, graduate students retain the copyright on your dissertation, and will receive royalties when copies are purchased. See University of California Copyright for more information.

2. Can graduate students file their thesis or dissertation from outside the US?

Yes. Graduate students do not need to be physically present on campus to submit their thesis or dissertations. Graduate students only need access to the internet.

3. Do graduate students have to be registered when they file?

Graduate students must either register and enroll or, if eligible, use the Filing Fee .

4. Can a graduate student file during the Summer?

Yes. In order for a graduate student to file and receive a Summer degree, students must either register and enroll in a minimum of 4 units in a Summer Session or be on Filing Fee status.

5. Can a graduate student still file on paper?

No. Since March 13, 2012, only electronic filing is available for graduate students.

6. How can graduate students order hard copies of my thesis or dissertation?

Graduate students may order hard copies through ProQuest. Copies take about 5 weeks to ship after the manuscript is published by ProQuest. Graduate students can also order copies through the UC Bindery .

7. I’ve included co-authored works in my thesis or dissertation. How do I cite them?

You must include in your Acknowledgments section any material based on co-authored work that is published, in-press, submitted, or in preparation for publication. For each segment of the work that involved co-authors, you must identify (briefly describe) and acknowledge the specific contributions of each co-author. For details, see page 15 of UCLA Thesis and Dissertation Filing Requirements & Public Dissemination .

8. Will my thesis or dissertation manuscript be sold to third-party retailers?

No. A graduate student’s thesis or dissertation is not shared with Amazon. ProQuest’s reseller program with Amazon has been discontinued, with all existing agreements ending in 2014.

1. What are the filing deadlines for graduate students?

See the Deadlines above. Deadlines of past academic terms are available in the Registrar’s Office online calendar archive .

2. What counts as submitting my thesis or dissertation by the deadline?

All of the following must occur by 5pm PT on the day of official deadline:

• All committee members have approved electronically
• Committee has certified you have passed the final oral exam (if applicable)
• A graduate student has submitted a final PDF via ProQuest
• A graduate student has completed the online Division of Graduate Education process using the link at the top of  this page
• If the Division of Graduate Education requests any changes, the graduate student will have submitted the specific changes within the designated time period

3. How will the Division of Graduate Education determine my thesis or dissertation filing date and whether I’ve met the deadline?

The last date that all of the items listed above is complete will be your filing date for your thesis or dissertation. For example, if you submit your final dissertation PDF and complete the online process on May 31, three committee members sign on June 1, and the final committee member signs on June 2, your filing date will be June 2 assuming you have met all other degree requirements.

1. What is a certifying member?

Certifying members are responsible for approving your dissertation.  Effective Fall 2016, all doctoral committee members must read, approve, and certify the dissertation. All committee members must enter a decision for the final oral exam, if required.

2. Do my thesis or dissertation committee members need to sign the committee page?

Certifying committee members approve the thesis or dissertation electronically. There is no signature page, but rather a committee page listing your certifying committee members in the manuscript.

3. Can a committee member approve a thesis or dissertation from outside of Los Angeles?

Yes. Professors can approve a thesis or dissertation from anywhere with access to the internet.

4. A graduate student’s UCLA faculty committee member prefers to use a non-UCLA email address. Can an email request be sent to that email address?

No. UCLA faculty will be notified via their official UCLA business email addresses. Graduate students are welcome to send a reminder email to their non-UCLA email address with the link (https://go.grad.ucla.edu) to the approval page.

5. How do committee members who are not from UCLA approve theses or dissertations?

Committee members from outside UCLA will still receive the email notification and go to a similar approval page as UCLA faculty.

6. Can graduate students check the status of when their committee members approve their manuscripts electronically?

Yes, after graduate students complete the online process they can log back into the ETD Filing Application to check the status.

Formatting Guide

1. What special characters can graduate students use in their titles?

Only the ones approved by UCLA. The list can be found on the  Formatting and Filing Information page.

FYI: ProQuest will NOT publish any special characters included in your title although the special characters will display when you submit your thesis or dissertation.

2. Does the Division of Graduate Education have a LaTeX template?

No. Please consult with your graduate department or program.

3. Can the Division of Graduate Education check my thesis or dissertation formatting before submitting it to ProQuest ?

The Division of Graduate Education will only check your thesis or dissertation formatting once you have submitted it to ProQuest, or during designated ETD Drop-In Hours.

Release of Manuscript

1. Why will my thesis or dissertation be available for public access after it has been filed by the university?

The UCLA Graduate Thesis and Public Dissemination Policy affirms the university’s commitment to open access of scholarly work.

It is the University of California’s expectation that the research and scholarly work conducted by graduate students that is incorporated into theses and dissertations will be made available to the public. UCLA requires that research and scholarly work conducted by graduate students and incorporated into theses and dissertations be made publicly available through the University of California’s institutional repository, eScholarship .

All theses and dissertations are available as open access via UC eScholarship unless a delayed release is selected.

2. When will I be able to view my thesis or dissertation on ProQuest?

6-8 weeks after you receive final confirmation from the Division of Graduate Education.

3. When will I be able to view my thesis or dissertation on UC eScholarship?

2-3 months after you receive final confirmation from the Division of Graduate Education.

4. What is the UCLA Thesis and Dissertation Submission Agreement?

The UCLA Thesis and Dissertation Submission Agreement allows graduate students to affirm their understanding of the rights and responsibilities associated with the submission of their manuscripts to the campus institutional repository, eScholarship .

All thesis and dissertation filers will complete the institutional repository agreement as part of the submission process via ProQuest.

In the process of filing a thesis or dissertation via ProQuest, in partial fulfillment of the requirements for a degree at UCLA, graduate students agree to grant a non-exclusive, worldwide, royalty-free, perpetual license to The Regents of the University of California (“University”). Graduate students retain copyright.

1. What does it mean for graduate students to register the copyright of their thesis or dissertation? 

The copyright of your work is inherent upon creation. Graduate Students do not need to register their copyright to enjoy copyright protection, but registration does provide some benefits. For full detail, read the U.S. Copyright Office circular “ Copyright Basics “. The benefits of registration are outlined on Page 7 of the circular.

2. I found images on the internet that I want to use in my thesis or dissertation. Is this OK?

Graduate Students should assume that anything produced by someone other than themselves is protected by copyright unless they determine otherwise. This includes items found on the internet. Items in copyright will need either permission or a fair use justification.

If you have flexibility in the final selection of your images, search for images that are 1) in the public domain, or 2) made available for reuse via a Creative Commons license . Such images can be incorporated into your dissertation without permission or concern for fair use.

3. I’ve provided attribution and a citation for the source material I used in my thesis or dissertation. That’s all I need, right ?

Proper attribution is absolutely required; that’s a part of academic integrity and good scholarship. But copyright permission, if necessary, is an entirely separate matter and covered by U.S. Code Title 17 .

4. Do I need permission for every image, chart and graph that I use in my thesis or dissertation from other sources?

It depends. Some materials may qualify under fair use, and others are best used with permission. Graduate students should consult the filing procedures for more detail, or for consultation on a specific situation, get assistance from a UCLA librarian at [email protected] .

5. I’ve obtained verbal permission to use copyrighted material in my thesis or dissertation. Is this sufficient?

Written permission is best. It can be as simple as an email granting permission. Graduate students should retain copies of all permissions in their files.

6. How do graduate students determine what they can use without permission under Fair Use?

If graduate students do not know the four-factor balancing test of Fair Use , they need to become familiar with it. For more information on Fair Use, we recommend you explore the UC Copyright website .

7. Can I use an article, which I previously authored and published, as a chapter in my thesis or dissertation without permission?

It depends on the agreement you signed with your publisher. Most agreements require you to transfer your copyright to the publisher. If this is the case, you must request permission from the publisher to “reprint” the article as a chapter in your thesis or dissertation. However, some agreements specify that you retain the right to reprint the article in your dissertation. Read your author agreement to see if you retained such rights; if you are unsure, consult with a UCLA librarian at [email protected] .

8. After my thesis or dissertation is published, can I reuse one of the chapters as the basis of a future journal article?

If portions of your thesis or dissertation have been previously published as journal articles, you are bound by the agreement you signed when that content was published. But in regards to the remaining, unique content of your thesis or dissertation: Yes, you own the copyright of your thesis or dissertation, and are free to adapt and republish it as you see fit.

9. For those items that require permission, do graduate students need that permission before they file?

Though it is highly recommended that graduate students secure permissions as early as possible, they DO NOT need those permissions in order before they file their theses or dissertations. Permissions are only necessary from ProQuest’s perspective, and theses or dissertations will be published on ProQuest only after the filing process is complete. So, there is a window of several weeks for graduate students to finish gathering permissions.

10. What happens if a graduate student cannot produce the necessary permissions if/when a copyright owner objects and ProQuest asks for them ?

If the inclusion of copyrighted material is challenged by the copyright owner of the material and/or ProQuest, then the publication will be removed from ProQuest until the issue is resolved. A full citation and abstract of the graduate student’s thesis or dissertation will remain.

This rare issue (less than 1% of dissertations are challenged in this manner) is most commonly resolved by redacting or removing the copyrighted content from your thesis or dissertation and resubmitting the modified document to ProQuest. This will require the graduate student to pay a processing fee to ProQuest. Keep in mind that the copyright owner must be amenable to this as a resolution.

11. Won’t having my thesis or dissertation freely available online reduce my chances of securing a book deal and/or publishing portions as journal articles?

If you are concerned that such availability would impact your ability to later publish the thesis or dissertation as a monograph, or derive a journal article from a chapter, several studies of publisher practices have shown that this is not the case. In a 2011 Publisher’s Survey , only 6% of monograph publishers and 3% of journal editors would “never” consider a work derived from a publicly available ETD. If you have concerns, you can embargo your dissertation for up to two years.

Delayed Public Dissemination (Embargo)

1. What does delayed public dissemination (embargo) mean?

Delayed public dissemination, commonly known as “embargo”, postpones public distribution of the thesis or dissertation that has been approved and filed with the university.

2. I chose to delay the release of my thesis or dissertation? When will the embargo begin?

The delayed release period in ProQuest will begin on the date that ProQuest receives your submission.

The delayed release period in eScholarship will begin on the date that your submission is approved by the Division of Graduate Education.

3. Can I request to delay the release of my thesis or dissertation for more than two years?

Under rare circumstances and prior to the filing of the thesis or dissertation, the Dean of Graduate Education may approve requests for time-delimited embargoes beyond the two-year limit. Please see UCLA Thesis and Dissertation Filing Requirements & Public Dissemination for more information on the exception request process.

4. I did not delay the public dissemination of my thesis or dissertation at the time of submission. Can I request an embargo in eScholarship post-submission?

Graduate students who wish to delay public dissemination in eScholarship must select this option at the time they submit their theses or dissertations to the Division of Graduate Education via ProQuest. Requests to embargo a thesis or dissertation after the manuscript has been filed in UC eScholarship are permissible only in exceptional circumstances, and require Division of Graduate Education approval.

Please see UCLA Thesis and Dissertation Filing Requirements & Public Dissemination  for more information on the exception request process.

5. I think (or my research adviser thinks) that my thesis or dissertation work contains classified, secret or confidential information that cannot be disclosed to the public. Can I restrict access?

The University of California and UCLA do not have security clearances that permit the conduct of classified research on the UCLA campus (see page 2 of Responsibility for Executing Research Memo ). Further, the UCLA Graduate Council does not endorse the conduct of confidential research by graduate students; in instances where it is approved, the end results must be in an academically acceptable thesis or dissertation that can be deposited at the University without restricting access to it. In some cases, for example when a patent is being filed, it may be reasonable and appropriate to put in place an embargo that delays public release of the thesis or dissertation. Such an embargo should not be permanent, however. See UCLA Thesis and Dissertation Filing Requirements & Public Dissemination  for guidelines and instructions on this option.

6. I have heard that publishers won’t publish articles based on results that have been presented in preliminary form in my dissertation. Is that true?

In general, no. Publishers recognize that work described in theses and dissertations is often preliminary and may require additional research and writing before it can be submitted to the journal. Theses and dissertations also have not undergone peer review. Consequently, the vast majority of scientific and scholarly publications do not view theses and dissertations as constituting prior publication that would render articles based on the work ineligible for consideration.

7. Depending on the academic field, books/monographs are considered the primary form of publication and the basis for getting an academic position. Do graduate students jeopardize their chance of getting future books published if their theses or dissertations are “out there”?

What publishers say is, “A dissertation is not a book.” The process of turning the dissertation into a book involves considerable transformation, which may include additional research, shifts in scope or emphasis, broadening or narrowing, refining of the arguments, and/or changes in style to appeal to the target audience. Because of these significant differences, and the fact that dissertations are not marketed, most publishers do not consider making a dissertation available in a public repository such as eScholarship (the UC Digital Library) as cause for rejecting a book proposal.