family visit visa application letter

Written Samples

15 sample letters for visa application for family.

Applying for a visa can be a complex and time-consuming process, especially when it involves family members.

Whether you’re seeking to reunite with your spouse, bring your children to join you, or invite your parents to visit, crafting a compelling visa application letter is crucial.

Sample Letters for Visa Application for Family

In this article, we present 15 sample letters that demonstrate how to effectively communicate your intentions and strengthen your case for a successful family visa application.

1. Spouse Visa Application Letter

Subject: Visa Application for Spouse – [Your Name] and [Spouse’s Name]

Dear Visa Officer,

I am writing to apply for a spouse visa to join my husband/wife, [Spouse’s Name], who is currently residing in [Country]. We were married on [Date] in [Location], and I am eager to reunite with my spouse and build our life together.

[Spouse’s Name] is a [Occupation] and has been living in [Country] since [Date]. I have included our marriage certificate, proof of my spouse’s employment and financial stability, and evidence of our ongoing relationship and communication.

I kindly request your favorable consideration of my spouse’s visa application. Thank you for your time and attention.

[Your Name]

2. Child Visa Application Letter

Subject: Visa Application for Child – [Child’s Name]

I am writing to apply for a visa for my child, [Child’s Name], to join me in [Country]. As a parent, it is my sincere wish to have my child by my side and provide them with a stable and nurturing environment.

I have been living and working in [Country] since [Date] as a [Occupation]. I have the means to support my child financially and ensure their well-being. Enclosed, you will find my employment contract, proof of income, and a letter from my employer confirming my position and tenure.

I kindly request your approval of my child’s visa application. Thank you for considering my request.

3. Parent Visa Application Letter

Subject: Visa Application for Parent – [Parent’s Name]

I am writing to apply for a visa for my parent, [Parent’s Name], to visit me in [Country]. As their child, I am eager to have them by my side and spend quality time together.

I am a [Occupation] and have been residing in [Country] since [Date]. I have the financial means to support my parent’s stay and ensure their comfortable visit. Enclosed, please find my employment contract, proof of income, and a letter of invitation detailing the purpose and duration of their visit.

I would greatly appreciate your favorable consideration of my parent’s visa application. Thank you for your time and attention.

4. Fiancé(e) Visa Application Letter

Subject: Visa Application for Fiancé(e) – [Fiancé(e)’s Name]

I am writing to apply for a fiancé(e) visa for my partner, [Fiancé(e)’s Name], to join me in [Country]. We have been in a committed relationship for [Duration] and have decided to take the next step towards marriage.

I am a [Occupation] and have been living in [Country] since [Date]. I am financially stable and capable of supporting my fiancé(e) during their stay. Enclosed, you will find evidence of our relationship, including photographs, correspondence, and a letter of intent to marry.

I kindly request your approval of my fiancé(e)’s visa application. Thank you for considering our request.

5. Adoption Visa Application Letter

Subject: Visa Application for Adopted Child – [Child’s Name]

I am writing to apply for a visa for my adopted child, [Child’s Name], to join our family in [Country]. My spouse and I have legally adopted [Child’s Name] from [Country of Origin] and are eager to welcome them into our loving home.

We have completed all the necessary legal procedures and have obtained the required adoption documents, which are enclosed with this application. As parents, we are financially and emotionally prepared to provide our adopted child with a stable and nurturing environment.

We kindly request your favorable consideration of our adopted child’s visa application. Thank you for your time and attention.

6. Grandparent Visa Application Letter

Subject: Visa Application for Grandparent – [Grandparent’s Name]

I am writing to apply for a visa for my grandparent, [Grandparent’s Name], to visit our family in [Country]. As their grandchild, I am excited to have them join us and create lasting memories together.

I am a [Occupation] and have been residing in [Country] since [Date]. My family and I have the means to support my grandparent’s stay and ensure their comfort during the visit. Enclosed, please find a letter of invitation detailing the purpose and duration of their visit, along with proof of our relationship and my financial stability.

I would greatly appreciate your approval of my grandparent’s visa application. Thank you for considering our request.

7. Dependent Visa Application Letter

Subject: Visa Application for Dependent – [Dependent’s Name]

I am writing to apply for a dependent visa for my [Relationship], [Dependent’s Name], to join me in [Country]. As the primary visa holder, I am eager to have my dependents by my side and provide them with the necessary support.

I am currently residing in [Country] on a [Visa Type] visa and have been employed as a [Occupation] since [Date]. I have the financial means to support my dependents during their stay. Enclosed, you will find my employment contract, proof of income, and evidence of our relationship.

I kindly request your favorable consideration of my dependent’s visa application. Thank you for your time and attention.

8. Sibling Visa Application Letter

Subject: Visa Application for Sibling – [Sibling’s Name]

I am writing to apply for a visa for my sibling, [Sibling’s Name], to visit me in [Country]. As their brother/sister, I am excited to have them by my side and spend quality time together.

I am a [Occupation] and have been residing in [Country] since [Date]. I have the financial means to support my sibling’s stay and ensure their comfortable visit. Enclosed, please find a letter of invitation detailing the purpose and duration of their visit, along with proof of our relationship and my financial stability.

I would greatly appreciate your approval of my sibling’s visa application. Thank you for considering our request.

9. Family Reunion Visa Application Letter

Subject: Visa Application for Family Reunion – [Family Member’s Name]

I am writing to apply for a family reunion visa for my [Relationship], [Family Member’s Name], to join me in [Country]. As a family, we have been separated for [Duration] due to my relocation for work, and we are eager to reunite and rebuild our lives together.

I am currently employed as a [Occupation] and have been residing in [Country] since [Date]. I have the financial means to support my family members during their stay and ensure their smooth integration into our new home. Enclosed, you will find my employment contract, proof of income, and evidence of our family relationship.

I kindly request your favorable consideration of my family member’s visa application. Thank you for your time and attention.

10. Study Visa Application Letter for Dependent

Subject: Study Visa Application for Dependent – [Dependent’s Name]

I am writing to apply for a study visa for my dependent, [Dependent’s Name], to accompany me during my academic pursuits in [Country]. As a student, I believe having my dependent by my side will provide me with the necessary emotional support and stability to excel in my studies.

I have been accepted to study [Program] at [Institution] in [Country] and will be commencing my studies on [Date]. I have secured the necessary funding for both my tuition and living expenses, including those of my dependent. Enclosed, you will find my acceptance letter, proof of financial support, and evidence of our relationship.

I kindly request your approval of my dependent’s study visa application. Thank you for considering our request.

11. Work Visa Application Letter for Spouse

Subject: Work Visa Application for Spouse – [Spouse’s Name]

I am writing to apply for a work visa for my spouse, [Spouse’s Name], to join me in [Country]. As a skilled professional, my spouse has secured employment with [Company] and is eager to contribute to the workforce in [Country].

I am currently residing in [Country] on a [Visa Type] visa and have been employed as a [Occupation] since [Date]. My spouse’s employment will not only provide financial stability for our family but also facilitate their professional growth. Enclosed, you will find my spouse’s job offer letter, proof of their qualifications, and evidence of our marriage.

I kindly request your favorable consideration of my spouse’s work visa application. Thank you for your time and attention.

12. Visa Application Letter for Family Visit

Subject: Visa Application for Family Visit – [Family Member’s Name]

I am writing to apply for a visitor visa for my [Relationship], [Family Member’s Name], to join me in [Country] for a family visit. As a resident of [Country], I am eager to host my family members and spend quality time together.

I am currently employed as a [Occupation] and have been residing in [Country] since [Date]. I have the financial means to support my family member’s stay and ensure their comfortable visit. Enclosed, please find a letter of invitation detailing the purpose and duration of their visit, along with proof of our relationship and my financial stability.

I would greatly appreciate your approval of my family member’s visitor visa application. Thank you for considering our request.

13. Visa Application Letter for Family Wedding

Subject: Visa Application for Family Wedding – [Family Member’s Name]

I am writing to apply for a visitor visa for my [Relationship], [Family Member’s Name], to attend my wedding in [Country]. As a cherished member of our family, their presence at this joyous occasion would mean the world to us.

My fiancé(e) and I are set to be married on [Date] in [Location]. We have made all the necessary arrangements for the wedding and are eager to celebrate this special day with our loved ones. Enclosed, you will find a copy of our wedding invitation, proof of our relationship with the applicant, and evidence of our financial ability to support their stay.

We kindly request your favorable consideration of our family member’s visitor visa application. Thank you for your time and attention.

14. Visa Application Letter for Family Funeral

Subject: Visa Application for Family Funeral – [Family Member’s Name]

I am writing to apply for an emergency visitor visa for my [Relationship], [Family Member’s Name], to attend the funeral of our beloved [Deceased’s Relationship] in [Country]. As a close family member, their presence during this difficult time is of utmost importance to us.

The funeral is scheduled to take place on [Date] in [Location]. We understand the urgency of the situation and have gathered all the necessary documents to support this application. Enclosed, you will find a copy of the death certificate, proof of our relationship with the applicant, and evidence of our financial ability to support their stay.

We kindly request your expedited consideration of our family member’s emergency visitor visa application. Thank you for your understanding and assistance during this challenging time.

15. Visa Application Letter for Family Medical Emergency

Subject: Visa Application for Family Medical Emergency – [Family Member’s Name]

I am writing to apply for an emergency visitor visa for my [Relationship], [Family Member’s Name], to be by my side during a medical emergency in [Country]. As a close family member, their support and presence are crucial to my well-being and recovery.

I am currently undergoing [Medical Treatment] at [Hospital/Clinic] in [Country] and require immediate family support. We understand the urgency of the situation and have gathered all the necessary documents to support this application. Enclosed, you will find a medical certificate confirming my condition and treatment plan, proof of our relationship with the applicant, and evidence of our financial ability to support their stay.

These sample letters serve as a starting point for crafting your own personalized visa application letters for various family-related scenarios.

By clearly communicating your intentions, providing supporting evidence, and expressing your genuine need for family unity, you can strengthen your case and increase the chances of a successful visa application.

• Immigration

U.S. Visa Invitation Letter Guide with Sample Letters

Learn how to write an invitation letter for a u.s. visa with detailed information and two sample invitation letters. get a u.s. visa invitation letter sample today..

Key Takeaways:

• Learn how to write a U.S. visa invitation letter with key components, formatting tips, and sample letters to help you craft your own.
• An invitation letter can be a useful piece of evidence for the U.S. Consulate, showing the visitor’s intent and reason to return.
• Include important details such as your full name, address, relationship with the visitor, purpose of visit, and your intention to cover expenses.

If you’re planning to invite friends or family to visit you in the United States, one of the requirements they may need to fulfill is obtaining a U.S. visa. As a part of this process, an invitation letter written by you can help establish the purpose of their visit. In this blog post, we’ll cover how to write an invitation letter for a U.S. visa and provide two sample invitation letters to help you craft your own.

Understanding the Importance of a U.S. Visa Invitation Letter

A U.S. Visa Invitation Letter is a personal document, and while it is not a mandatory requirement, it can be a useful piece of evidence that shows the U.S. Consulate that the visitor has a reason to return to their home country after visiting the United States. It can also explain why you are inviting them, which may help the consulate understand the visitor’s intent.

Key Components of an Invitation Letter

When writing a U.S. Visa Invitation Letter, it should include the following information:

• Your full name, date of birth, address and telephone number in the United States.
• Your occupation and your status in the United States.
• A clear statement of your relationship with the visiting individual.
• Detailed information on the planned visit including the purposes of traveling, where the visitor will stay, and how long the visit will last.
• Your intention to cover all living expenses, accommodation, and travel costs, if applicable.

It’s also helpful if the letter can include details such as:

• Your legal status in the U.S. (e.g., citizen, permanent resident).
• The visitor’s full name, date of birth, and their address and telephone number.

Remember to sign and date the letter. Attach any supporting documents, like a photocopy of your ID or passport, evidence of your status in the U.S., and proof of your relationship with the visitor.

Also of Interest:

Guide to obtaining a visa for the marshall islands, new zealand partner of a worker visa guide, formatting the invitation letter.

The U.S. Visa Invitation Letter should be formal, yet personal. It usually does not need to be notarized, but it should be typed and printed on standard paper. The tone should be welcoming and warm, reflecting the personal nature of the invitation.

Sample Invitation Letter 1

Here is a simple sample of what an invitation letter might look like:

[Your Full Name] [Your Street Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

Consulate General of [Visitor’s Home Country] [Countries Consular Address]

Subject: Invitation for [Visitor’s Full Name], Passport No: [Visitor’s Passport Number]

Dear Consulate,

I, [Your Full Name], residing at [Your Address], am writing this letter to support the visa application of my [relationship, e.g., friend], [Visitor’s Full Name].

[Visitor’s Full Name] plans to visit the United States briefly for leisure and sightseeing purposes. During their stay, which we anticipate lasting from [arrival date] to [departure date], [he/she/they] will be staying with me at my home. The address is listed above. I will be taking time off work to show [him/her/them] around the city and ensure [he/she/they] experience the diverse cultural heritage of our country.

I am a [Your Occupation] and residing in the U.S. as a [Your Status, e.g., U.S. citizen/permanent resident]. I am providing this letter to attest to my intention to support [Visitor’s Full Name] during [his/her/their] visit. I will ensure to cover all expenses, including but not limited to boarding, food, and travel expenses within the U.S. during the duration of [his/her/their] stay.

Thank you for considering this application. Please feel free to contact me if any further information is required.

[Your Signature] [Typed Name]

Sample Invitation Letter 2

For a different scenario or relationship type, the letter might look slightly different:

[Your Full Name] [Your Occupation] [Your Address] [City, State, Zip Code] [Date]

United States Citizenship and Immigration Services (USCIS) [Service Center Address]

Subject: Invitation Letter for [Family Member’s Full Name]

Dear Sir/Madam,

I’m writing this letter to provide details regarding my invitation for [Family Member’s Full Name] to visit me in the United States.

My name is [Your Full Name], and I’m a [Your Status, e.g., legal permanent resident] working as a [Your Occupation] here in [City, State]. I live at the address above and have been a resident there for the past [number of years/months] years.

I would like to invite [Family Member’s Full Name], who is my [relationship, e.g., mother/father/sibling] to visit me in the United States for [length of the visit]. During their visit, they will be residing with me at my home.

It has been [number of years/months] years since we last saw each other, and this visit would mean a great deal to both of us. We plan to spend quality time and I will also take them to visit various tourist attractions such as [mention specific places or landmarks].

I will ensure that my [family member’s relationship] will have all the necessary care and resources at their disposal and am prepared to bear all the costs during their stay in the United States.

Attached are copies of documents proving my status in the United States and evidence of my financial ability to support this visit.

Please feel free to reach out to me for any further information or clarification needed to process this request.

Appreciatively,

[Your Signature] [Your Full Name]

When sending the invitation letter, it’s advised to include it with the rest of the applicant’s documentation. Visit the official U.S. Department of State’s Bureau of Consular Affairs website for further guidelines on supporting documents for visa applications.

Crafting an invitation letter for a U.S. visa is an opportunity to help facilitate a smooth visa application process for someone you care about. By following the guidelines and using the sample invitation letters provided, you can create a welcoming and supportive document that helps underscore the visitor’s intentions and your support during their visit.

Learn Today:

U.S. Consulate: An official office of the U.S. government located in other countries, responsible for providing consular services to U.S. citizens and processing visa applications.

U.S. Visa Invitation Letter: A personal document written by a U.S. resident or citizen inviting someone from another country to visit the United States. It serves as evidence of the purpose of the visit and may provide details about the inviter and the relationship between the inviter and the visitor.

U.S. Consulate General: A high-level diplomatic officer representing the U.S. government and providing consular services to U.S. citizens in other countries.

Relationship: The connection or bond between the inviter and the visitor, such as being friends, family members, or relatives.

Living Expenses: Costs related to day-to-day necessities, including accommodation, food, transportation, and other essential needs.

Legal Status: The immigration status or classification of an individual in the United States, indicating whether they are a citizen, permanent resident, or have another lawful status.

Notarized: The process of having a document officially certified by a notary public, confirming the authenticity of the signatures and the document’s content.

Photocopy: A reproduction or duplicate of an original document made through the use of a photocopier or scanning device.

Supporting Documents: Additional evidence or documentation submitted along with the invitation letter to strengthen the visitor’s visa application, such as a copy of the inviter’s ID or passport, proof of legal status in the U.S., and proof of relationship with the visitor.

USCIS: United States Citizenship and Immigration Services, an agency within the U.S. Department of Homeland Security responsible for administering the nation’s immigration system.

Service Center: Regional offices of USCIS responsible for processing immigration petitions and applications.

Legal Permanent Resident: An individual who has been granted lawful permanent residence in the United States through obtaining a green card, indicating their status as a permanent resident.

Tourist Attractions: Places or landmarks of interest to visitors that are popular for sightseeing or leisure activities.

Bureau of Consular Affairs: A bureau within the U.S. Department of State responsible for providing visa services, protecting U.S. citizens overseas, and managing U.S. passports and other travel documents.

Visa Application: The process of applying for a visa to enter a country, which involves submitting required forms and supporting documents, attending an interview if necessary, and paying applicable fees.

So, there you have it! Writing an invitation letter for a U.S. visa doesn’t have to be daunting. Just remember to include all the necessary information, keep it warm and personal, and attach any supporting documents. If you want more guidance and sample letters, head over to visaverge.com. They’ve got all the visa-related info you need. Happy letter writing!

This Article in a Nutshell:

To invite friends or family to the U.S., they may need a visa. An invitation letter can help establish the purpose of their visit. Include your contact details, relationship, visit details, and your intention to cover expenses. Keep the tone warm and personal. Remember to sign, date, and attach supporting documents.

Thank you for this information it was very helpful to me …..

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Invitation Letters

Sample Invitation Letter for a Visa Application

If you’re based in the United States and looking forward to having friends or relatives visit from abroad, one key step you might consider is providing them with an invitation letter to support their visa application. While this letter is not a mandatory requirement for the visa process, it can play a supportive role in strengthening their application for a visitor’s visa. But what precisely is an Invitation Letter for a Visa Application?

An Invitation Letter for a Visa Application is a personal document, typically written by a U.S. citizen or legal resident, expressing their intent to host an international visitor in their home. This could be a family member, friend, or any acquaintance planning to visit the United States. The letter serves to clarify the purpose of the visit, the relationship between the host and the visitor, and details about the stay, including accommodation and duration. Understanding how to craft this letter effectively is crucial, as it can help to articulate the visitor’s intentions and provide additional context for their visit. In this article, we will guide you through the essentials of drafting a comprehensive and persuasive invitation letter for a visa application.

Invitation Letters for a Visa Application

Invitation Letter Template for Visa Application

An Invitation Letter for Visa Application is a document written by a resident of a country to invite a friend, family member, or colleague to visit them from abroad. This letter is an essential part of the visa application process, as it provides the consulate or embassy with context regarding the visitor's purpose and arrangements. The template provided in our previous response is tailored to be versatile and user-friendly, with sample data in brackets to guide the user in personalizing the letter. It includes all the necessary elements, such as personal details, relationship to the visitor, purpose of the visit, and assurances of financial responsibility. This template is designed to be easily adaptable to a variety of situations, making it a valuable asset for anyone needing to create a compelling and effective invitation letter for a visa application.

Sample Invitation Letter for Visa Application

A Sample Invitation Letter for Visa Application is a document written by a person residing in a country, inviting someone from another country to visit. It is an essential part of a visa application, providing the consulate or embassy with details about the invitee and the purpose of the visit. The template we previously discussed offers a clear and structured format for creating such an invitation letter. It includes all necessary fields, like sender and recipient information, relationship details, and the purpose of the visit, and is adaptable for various scenarios. By filling in the specific information in the provided brackets, users can easily customize this letter for their unique needs, ensuring a smooth visa application process.

Invitation Letter Requirements for a Visa Application

When drafting an Invitation Letter for a Visa Application, it’s crucial to understand that this document helps the U.S. government assess the visitor’s intentions and ensure they have a reliable support system during their stay. To make your invitation letter effective and credible, it should meet the following key requirements:

• Legal Status of the Host : The person writing the invitation letter must be a lawful citizen or a permanent resident of the United States. This status should be clearly stated in the letter, as it establishes the legitimacy of the invitation.
• Registered Residence : The host should have a registered and stable living space. This indicates that you are established in the country and capable of hosting the visitor.
• Accommodation Capacity : It’s important to show that your home has adequate space to comfortably accommodate your guest. This could involve detailing the living arrangements in your letter.
• Relationship with the Visitor : The visitor should ideally be a close relative, friend, or romantic partner. Clarifying the relationship in the letter helps establish the personal connection and the purpose of the visit.
• Confirmation of Accommodation : Explicitly state that the visitor will be staying with you, and provide your full address. This assures the authorities that the visitor has a definite place to stay, reducing concerns about their accommodations during their visit.
• Visitor’s Financial Sustainability : Clearly indicate that the visitor will not seek employment in the U.S. and has sufficient financial means or support for their stay. This can include mentioning the visitor’s ties to their home country, such as ongoing employment, which suggest their intent to return after the visit.

The more detailed and clear your invitation letter is, the better it will serve its purpose. Providing additional supporting documents, such as your proof of citizenship or residence, can also strengthen the credibility of your invitation.

What to Include in a Letter of Invitation

When composing a visa invitation letter, remember that although it’s a personal document, it plays a significant role in the visa application process. It should strike a balance between being personable and providing the necessary details to the U.S. consulate. The primary goal is to establish a genuine relationship with the invitee and assure the consulate of your visitor’s intentions. In your letter, start with your and the recipient’s name and full addresses. Then, ensure to include the following crucial details:

• Your Personal Information : Begin with your full name, home address, occupation, contact details, and most importantly, your citizenship or residency status in the United States. This helps establish your identity and qualifications as a host.
• Visitor’s Personal Information : Include your visitor’s full name as it appears in their international passport, their contact information, residential address, and date of birth. These details should match their passport and visa application to avoid inconsistencies.
• Purpose and Duration of Visit : Clearly state the reason for their visit (e.g., vacation, family event) and the intended length of their stay. This gives the consulate an understanding of the visit’s scope.
• Your Relationship with the Visitor : Describe the nature of your relationship (family, friend, etc.). A clear explanation helps reinforce the purpose of the visit.
• Financial Arrangements : Specify who will be covering the visitor’s expenses during their stay. If you are sponsoring their visit, mention this explicitly along with your ability to support them financially.
• Accommodation Details : Describe your living situation, indicating that you have sufficient space to host the visitor. Include details about your home to provide a clearer picture of the living arrangements.
• Planned Entry and Exit Dates : Mention the intended dates of entry and departure. This should align with the visitor’s travel itinerary and visa application.

Invitation Letter for Visa Application (Format)

[Embassy of the Visitor’s Home Country]

[Embassy Address]

[City, State, Zip Code]

Re: Letter of Invitation for [Visitor’s Name], Passport No: [Passport Number]

Dear [Embassy Official’s Title and Last Name],

I, [Your Full Name], currently residing at [Your Full Address], am writing to support the visa application of [Visitor’s Full Name], a citizen of [Visitor’s Home Country], holding passport number [Visitor’s Passport Number].

[Visitor’s Name] and I have [describe the nature and length of your relationship] and I am eager for them to visit me in the United States from [planned entry date] to [planned exit date]. As a [your citizenship status – U.S. citizen or permanent resident], I am committed to providing [Visitor’s Name] with accommodation at my residence and financial support during their stay.

The purpose of this visit is [briefly outline the plans for the visit, such as sightseeing, attending family events, exploring the U.S., etc.]. I have attached relevant documents to corroborate my statements and to demonstrate my ability to support this visit.

I respectfully request your consideration and approval of [Visitor’s Name]’s visa application. Thank you for your time and attention to this matter.

[Your Name]

[Your Signature]

20 November 2030

Embassy of the United States

[Embassy Address in Ghana]

Accra, Ghana

Re: Invitation to Visit the United States – Margaret Fray, Passport No: [Passport Number]

Dear Sir/Madam,

I am writing to extend an invitation to Margaret Fray, a citizen of Ghana and my close friend, to visit me in the United States. I, Kelly White, am a permanent legal resident of the United States, residing at 289 Pineapple Bay, [Your City, State, ZIP Code, USA].

I have known Mrs. Fray for 15 years, and we have maintained a strong and enduring friendship. I am inviting her to stay with me from 4 December 2030 to 4 January 2031. During her visit, we plan to [briefly describe the activities planned, such as sightseeing, attending cultural events, etc.].

To support her visit, I will provide Mrs. Fray with accommodation at my residence and ensure that all her living expenses are covered during her stay. I can confirm that Mrs. Fray has no intention of seeking employment in the United States and plans to return to Ghana on the specified exit date.

Please find attached supporting documents, including proof of my residency status in the United States and details of my accommodation. Should you require any further information or clarification, please feel free to contact me at [Your Contact Information].

Thank you for considering this request and for your time in reviewing this letter.

Kelly White

Invitation Letter for Visa Application (Word Template)

The Invitation Letter for a Visa Application, while personal, plays a vital role in assuring the U.S. government of your visitor’s intentions and their financial and accommodation arrangements in the United States. When crafting this letter, it’s crucial to be concise, clear, and professional, as it will be closely evaluated by the U.S. consulate. Ensure that the content is directly relevant to the visa application, and meticulously proofread the letter to avoid any misunderstandings. A well-written invitation letter can significantly aid in the visa application process, providing a smoother experience for your visitor.

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WTO / Letters and Emails / Reference / Writing an Invitation Letter for U.S Visitor Visa – Samples

Writing an Invitation Letter for U.S Visitor Visa – Samples

As a resident living in the United States on a green card, you may get requests to host or even want to host someone. In most cases, your friends, family, or relatives may want to stay with you as they visit. On their end, the visitor needs to make a visa application—in most cases, a B2 travel visa. On yours, you will need to write a letter inviting them to stay over. This letter is an important part of the application, as your visitor’s request may be rejected if they do not have it.

This article discusses these letters and describes the factors that should be considered when writing them.

What is an Invitation Letter for a Visitor Visa?

An invitation letter for a visitor visa is a formal letter written by the individual intending to host a non-citizen or non-resident from a foreign country.

It forms part of the supporting documents for the visa application and is used as proof that the visitor has a place they can stay while in the country. The invitation often provides pertinent information on the reason for the visit, the names of both the host and the visitor, and the financial arrangements for both parties. It also provides additional documents in support of the application.

Since the letters are part of the visa application, they should indicate the dates your guest will stay. You should also add your contact information in case the consulate and other authorities need to verify the details provided by your guest. Additionally, the letters may provide further documentary evidence on the expected period of stay, such as flight schedules, identification, and proof of citizenship.

important note

While it forms part of the application, the invitation does not guarantee that your friend or relative will be granted a visa. The relevant embassy or consulate makes the decision to accept the application based on specific criteria.

Purpose of Writing an Invitation Letter for a Visa

The documents forming part of your visitor’s visa application should support the reason for their visit. As the writer of the letter, you take on the role of convincing the authorities that your guest has legitimate reasons for visiting the country.

The following are some reasons why this letter is important:

• It states the purpose of your friend’s or relative’s visit. Often you will need to state whether the visit is for education, business, or recreation purposes. The relevant authorities, an embassy or consulate, may use your letter to assess whether the reason is legitimate.
• The invitation also assures immigration authorities that the visitor has a place to stay once they enter the country. With the relevant information, the authorities can know where the visitor will stay, how long their stay will be, and how they will fund their stay with the financial information provided.
• Since the letter forms part of your guest’s application, it may increase the chances of their application being accepted. This is especially true because it proves you can be contacted and will take responsibility for your guest. It also assures the authorities that your visitor will only stay for the stipulated period if they have business or other ties to their home country.
• The letter provides additional evidence to authorities, such as your identification, flight schedules, financial statements , and other supporting documents that will strengthen the guest’s visa application.
• Since the letter often provides financial details, it allows authorities to establish who will be financially responsible for the guest’s expenses for the period of their stay.
• The letter allows you to establish your affiliation with the visitor. With a comprehensive letter, you can state whether your guest is a relative or close friend. You can also attach supporting evidence, such as past communication or photographs. This increases the chances of your guest’s visa application being accepted.

Essential Elements of an Invitation Letter for a Visit Visa

The letter is particularly important for any of your guests applying for a temporary visa. Since it increases the chances of the application being approved, it should include all the crucial information the approving government agencies might need to verify and approve the visitor’s application.

The following are the key elements that should be included in the letter: 

Host’s personal information

This includes your legal name, address, phone number, and email address. These details can help the embassy or consulate verify your identity and contact you for further clarification should they need it. Your information can also help them establish your citizenship status, especially if you have a green card.

You should indicate the date the letter was written to establish the timeline and for legal reasons. Some countries may require letters written within a particular period before the application is submitted. Therefore, indicating the date assures the authorities of the legitimacy of the application.

Visitor’s information

This part of the letter should provide information identifying your visitor and other personal details. It should include their name and passport details. You should also include their date of birth to establish their age, especially because some countries have an age restriction for one to be eligible to apply for a visa. If, for example, the visitor is an adult, you may state their name and provide their passport number, which will act as an identifier.

Embassy information

Since the invitation takes the format of a basic letter, it should include the embassy information to show to whom the letter is addressed. This should be the address of the embassy where your visitor submits their application. You should indicate the embassy’s name, department, mailing address, and physical address.  

Relationship

Once you include all the address information, you must establish a relationship between yourself and the visitor. You may identify whether the visitor was your friend or relative. When mentioning the relationship, you should include the length of time you have known the applicant, especially if they are your friend.

Purpose of the visit

Since most countries are cautious of illegal activities, it is necessary to establish that the reasons for the visit are legitimate. You should provide specific details of the visit, including locations where possible. Most people visit as tourists, for education, or business. Whichever the purpose, you should include the relevant details.

Details of accommodation

To increase the legitimacy of your letter and the guest’s application, you should provide details of where your visitor will be staying. You may be hosting them or have booked a hotel or alternative accommodation. If they will be staying at a hotel, you may include the name and location of the alternative accommodation. 

Financial arrangements

Most consulates would require the visitor to provide financial statements to prove they are stable enough to sustain themselves in your country. On your end, you need to show that you can sustain the visitor while they are in your country. This may be proven by bank statements or a letter from your employer indicating your salary or wages.

Since this is an official letter, you must be polite and formal. You may close it with terms like ‘sincerely’ or ‘faithfully.’ For example, you may conclude by stating ‘best regards’ and sign off with your name.

Signatures 

Once you conclude the letter, you should append your signature to indicate you understand the implications of the letter. Finally, you should restate your name and contact details. You may also include references from your family members or co-sponsors.

Template for an Invitation Letter for a USA Visa

[Your Full Name]

[Your Address in the USA]

[City, State, Zip Code]

[Your Phone Number]

[Your Email Address]

United States Consulate General

[Consulate Address]

[City, Country]

Subject: Invitation Letter for [Visitor’s Full Name] – Application for Visitor Visa

Dear Sir/Madam,

I, [Your Full Name], residing at [Your Address in the USA], am writing this letter to support the application for a United States visitor visa for my [relation, e.g., friend, parent, sibling], [Visitor’s Full Name], whose passport number is [Visitor’s Passport Number].

[Visitor’s Full Name], residing at [Visitor’s Address], [City, Country], intends to visit me in the United States for a short period, from [Visit Start Date] to [Visit End Date], to [mention purpose of the visit, e.g., sightseeing, attending a family event, or simply spending time together]. During their stay, [he/she/they] will be residing with me at the above-mentioned address. I assure you that [Visitor’s Name] will return to [Visitor’s Home Country] before the expiration of their visa.

The purpose of this visit is [elaborate on the purpose, e.g., to explore tourist attractions together, celebrate a significant family occasion, or any other specific reason]. I am excited about the opportunity to spend quality time with [Visitor’s Name] and to show them the beauty and diversity of the United States.

I understand the responsibilities that come with inviting a visitor and assure you that [Visitor’s Name] will abide by all the laws and regulations of the United States during their stay. Furthermore, I am financially capable of supporting [Visitor’s Name] during their visit, including their accommodations, travel expenses within the country, and their return journey.

Please find attached the following documents to support this invitation:

• A copy of my passport/US visa/proof of residency.
• Proof of my relationship with [Visitor’s Name], such as [mention documents, e.g., birth certificates, marriage certificate].
• Financial documents proving my ability to support this visit, including [mention documents, e.g., bank statements, employment letter, etc.].
• [Any other supporting document, if applicable].

I kindly request you to consider [Visitor’s Name]’s application for a visitor visa favorably. Should you require any further information or clarification, please do not hesitate to contact me.

Thank you for your time and consideration.

Sample Letter

Subject: Invitation Letter for Emily Doe – Application for Visitor Visa

I, Jane Doe, a permanent resident of the United States with a green card, residing at 123 Liberty Lane, New York, NY, am writing to invite my sister, Emily Doe, to visit me in the United States. Emily, whose passport number is ABC123456, lives at 45 River Road, London, UK, and is planning to spend approximately 3 weeks with me, from March 15, 20XX, to April 5, 20XX.

The main purpose of her visit is to spend time with family and explore the US. During her stay, we plan to visit several landmarks and tourist attractions in New York, including the Statue of Liberty, Central Park, and the Metropolitan Museum of Art. It will also be a wonderful opportunity for her to experience the diverse culture and lifestyle here. Emily will be staying with me at my residence, and I will ensure her comfort and safety throughout her visit.

I am fully aware of the obligations that come with extending this invitation and I hereby assure you that Emily will adhere to all the laws and regulations of the United States during her stay. I also guarantee that she will return to the UK before the expiration of her visa. To demonstrate my financial capability to support her visit, I am attaching proof of my employment and financial stability, along with a copy of my green card.

Attached to this letter, you will find:

• A copy of my green card and proof of residence.
• A letter from my employer verifying my employment.
• Bank statements indicating my financial capability.
• A planned itinerary of the places we intend to visit during Emily’s stay.

I kindly request your favorable consideration of Emily Doe’s application for a visitor visa. Should you need any further information or clarification, please feel free to contact me at the phone number or email address provided above.

Thank you for considering this request. I look forward to reuniting with my sister and sharing with her the beauty of the United States.

This invitation letter for a visitor visa application is effectively structured, providing essential details and documents that align with visa requirements. It succinctly states the host’s legal status in the United States and relationship to the visitor, establishing credibility and context. The inclusion of specific travel dates and the visitor’s passport number demonstrates a well-planned and legitimate visit, which is crucial for visa approval.

The letter outlines the visit’s purpose and planned activities, emphasizing family reunion and tourism, which helps clarify the intent behind the request. By assuring the visitor’s adherence to U.S. laws and guaranteeing their return, the host addresses potential concerns about visa overstays, enhancing the application’s integrity.

Attachments proving the host’s financial stability and legal residency are critical, as they mitigate concerns about the visitor’s financial dependence during the stay. The provision of contact information for further clarification underscores the host’s commitment to transparency and cooperation with the visa process.

Overall, the letter’s concise presentation of crucial information, combined with the host’s assurances and documentation, makes it an effective support tool for the visitor visa application, addressing key considerations for visa issuance.

Free Templates

Following are the invitation letters for visit visa templates:

Role of the Consulate in Invitation Letter for a Visit Visa

The consulate is the approving authority in immigration and travel matters. It is the government agency in charge of reviewing and approving visa applications. About the letters and applications, the consulate is in charge of assessing the legitimacy of applications. It verifies the identity of your visitor and evaluates the documents submitted. It also reviews whether the documents submitted are legal and in order.

The consulate also assesses the applicant’s eligibility based on the evidence, age, and reasons for travel. The letter plays an important part in verifying the evidence and other documents provided by your visitor to establish whether they should accept the visa application. Once they have reviewed the application, they decide whether to accept or reject your visitor’s application; the consulate can also provide support on any clarifications needed. They can also help the applicant through the application process.

Legal Factors to Consider When Writing an Invitation Letter for a Visa

As the writer of the letter and potential host, there are legal implications you undertake when you agree to write the letter for your visitor.

There are other aspects you need to consider to ensure your invitation is relevant to the visa your visitor is applying for. These considerations include:

Immigration laws and regulations

Immigration laws vary from state to state; you should confirm your letter complies with all these laws to ensure it helps your visitor approve their application. You can check with the United States Citizenship and Immigration Services (USCIS) or an immigration attorney to take you through the process and required compliances.

Visa category

There are different visas for varying purposes; for instance, a tourist will need a B-2 visa, while someone traveling for business requires a B-1 visa. You should inquire about the purpose of the visit from your guest to ensure you only include accurate information in your letter.

Authenticity of information

You should be honest with the information you provide because it strengthens the authenticity of your letter. Ensure you provide the most current details, including addresses and contact information.

Ties to home country

Often, authorities require you to show proof that the visitor has ties to their home country since it is a temporary visa. This helps to show authorities that your visitor intends to return to their home country. These ties include evidence of property ownership, proof of employment, or a family to return to.

Criminal record

Criminal records negatively impact the application. However, it does more damage when you fail to disclose your or your visitor’s record, if it exists. It is important to indicate this evidence so it is not a barrier to the application should a background check be done.

Final Thoughts

You can aid your friends or relatives in the visa application process by preparing an effective invitation letter. Ensure that you provide the most accurate information and enough proof to help establish the legitimacy of your guest’s visit. Before you write it, you should ask your visitor whether there is any specific information they may wish to include in the letter to avoid giving conflicting information. As such, when writing your letter, you must pay attention to the important aspects, such as dates, addresses, and the purpose of the letter. 

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Schengen Visa Application Cover Letter – Sample Letter for Schengen Tourist Visa

The cover letter you must submit for your Schengen Visa application is an important document that states the reason you are traveling to a certain Schengen country. In your Schengen Visa Application Cover Letter, you must address the Embassy or Consulate of the destination country you plan to visit, as your main goal is to persuade the Consular staff that you are a suitable candidate for receiving the Schengen visa.

How to Write a Cover Letter for a Schengen Tourist Visa?

Your Schengen tourist visa application cover letter should include the information listed below:

• Your full name.
• Your date of birth.
• Your nationality.
• Your passport details (passport number, issue date, and expiry date).
• Your current address.
• Your email address.
• Your phone number.
• The date when you are writing the letter.
• The name of the embassy or consulate where you are applying for the Schengen visa.
• The embassy or consulate’s address.
• The intention of traveling with a Schengen Tourist Visa (e.g., tourism, sightseeing, visiting friends or family, attending an event, etc.).
• The entry and exit dates of your trip.
• A detailed itinerary of your trip, including the Schengen countries you plan to visit during your trip, information about your planned accommodations, flights, and any tours or activities you have booked.
• Your financial capacity to cover your trip expenses.

Tourist Visa Application Cover Letter Sample

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How to Write Visitor Visa Invitation Letter

Last Updated On: May 20, 2024 | Published On: November 3, 2023

Tip From Our Attorneys

The sponsor writing the letter must truthfully and accurately convey his or her relationship with the applicant to the consular officer reading the letter. The letter must state the sponsor’s ability to accommodate the applicant and that the applicant will return to his or her home country before the visa expires. In addition, the sponsor must clearly state if they will financially support the applicant during their entire stay in the United States and provide proof of their financial ability/funds to do so.

Were you asked to write a visa invitation letter by a relative or friend seeking a U.S. nonimmigrant tourist visa ? While not a requirement, an invitation letter for a U.S. visitor visa can be a great addition to the visa application.

In this post, we will examine what makes a good letter, plus view a few sample invitation letters. After reading, you will gain a better understanding about what the powers that be expect in an invitation letter, and how you can be a deciding factor in a person’s visa approval process.

Invitation letters are only part of numerous forms that must be completed for various types of immigration programs. The path to immigration is long and complex. With VisaNation Law Group’s software, we make the entire application process easy and simple!

How can I invite someone to the United States?

You can invite someone to the United States by writing a visa invitation letter either addressed to them or addressed to the consular office. The letter should include specific details like your relationship with the visitor, the purpose of their visit, duration of stay, and financial arrangements, among other important information.

Information to Include in Visa Invitation Letter

Crafting a well-written invitation letter can improve your chances of receiving B-2 visa approval. The letter should clearly state that the U.S. citizen or Legal Permanent Resident is willing to host the foreign visitor during their stay in the United States. Mentioning a close friendship or family relationship can also be beneficial.

Note that having an immigration invitation letter does not guarantee the visa will be issued, but it certainly does help. It also helps to emphasize that the activities the visitor will partake in while in the U.S. are completely legal and in line with the visa parameters.

To write a visa invitation letter, follow these guidelines:

• Host: The person writing the visa invitation letter should be a U.S. citizen or a legal permanent resident. This person is often a friend, relative, boyfriend, or girlfriend of the visitor.
• Relationship: Clearly state the relationship between the host and the visitor in the letter.
• Date: Include the date on which you’re writing the letter.
• Visitor’s Passport Number: If the letter is for the consulate, include the visitor’s passport number.
• Host’s Details: Provide the host’s full name, address, and contact information.
• Accommodation: Mention that there is sufficient room to host the visitor.
• Travel Dates: Specify the exact dates of the visitor’s trip to the United States.
• Financial Support: Confirm that the host will cover the visitor’s expenses during their stay.
• Concerns About Overstay: Since USCIS is concerned about visitors overstaying their visas, it is beneficial to include exact entry and departure dates.
• Tone: If writing directly to the guests, the tone can be less formal and more conversational.

Increase Your Green Card Approval Chances with VisaNation’s Innovative Software. The invitation letter is just one component of the overall visa application. It is important to meet the other U.S. nonimmigrant visa requirements. With guidance from VisaNation Law Group, you can make the visa process as simple as possible. Book a consultation today. Start

Sample Invitation Letter for Visitor Visa

Always have a qualified immigration attorney review the letter before including it in the visa application . You should not write the letter too formally, or it can sound contrived. The following is an invitation letter sample that demonstrates the various components of the letter that the writer should include. It is addressed to the guests, so the tone is less formal and more conversational than one written to the consular office.

Here is another sample letter that is addressed to the consular office:

U.S. Consulate General

[Consulate Address]

Dear Sir/Madam Consul,

Jose Gonzalez [Visitor’s Name] – Passport Number 83725374 – [Visitor’s Birth Date] Born on March 17, 1969

My name is Jennifer Gonzalez [Host’s Name] and I reside at 5960 W 85th Place, Los Angeles, California, 90045 [Host’s Address]. The purpose of the letter is to support the visa application for my brother Jose Gonzalez. He is a citizen of Mexico, where I was born as well, and he lives at PONIENTE 7 447, CENTRO, 94300 [visitor’s address]. I love my brother very dearly and have not seen him in eight years. I am requesting he be issued a tourist visa so he can come to visit me in Los Angeles from May 1-8, 2023 to celebrate my 50th birthday with the rest of the family here in the United States. I am a teacher so I will have the entire summer off of work so I can accommodate him in my home and any expenses incurred while he is in the United States. Jose will be showing you this letter along with other supporting documents including his employment in Mexico to show he has no intention of remaining in the United States past May 8, 2023.

I truly appreciate your consideration of his visa.

Jennifer Gonzalez [Host’s Name]

5960 W 85th Place [Host’s Address]

Los Angeles, California, 90045

Cell phone: 310-330-8736 [Host’s Contact Info]

Home phone: 310-987-0043

[Host’s Signature]

Supporting documents may also be beneficial, but not necessary, to submit to the embassy. These may include a copy of the host’s identification or passport, proof of residence for you to stay in during your trip, a travel itinerary detailing things you plan to do during your trip, etc.

Once the host has finished writing the invitation letter, it should be submitted by the visa applicant during their appointment at the consulate/embassy along with Form I-134.

Increase Your Green Card Approval Chances with VisaNation’s Innovative Software. The immigration process can be complicated and time-consuming. But we make it easy and simple by taking care of all forms that you may require for family immigration. Start

Invitation Letter Frequently Asked Questions

Below are some of the most frequently asked questions our office receives. Should you have a question or concern that is not addressed below, it’s best to schedule a private consultation.

When is an Invitation Letter for U.S. Visa Required?

Typically, people applying for a tourist visa or other temporary visas, like B-1 find an invitation letter useful. Include this letter when you file the other required forms at the U.S. consulate or Visa Application Center. You should type the letter, although you can also handwrite it if necessary.

Learn how to write an immigration reference letter for a family member!

Where do I send my visa invitation letter?

After the invitation letter has been completed by the U.S. citizen host or lawful permanent resident, you should submit it during your appointment at the consulate/embassy along with Form I-134.

What are the requirements to write a visa invitation letter?

To be clear, the letter itself is not required but recommended. The letter should be written by a United States citizen or lawful permanent resident. In the letter, the host should specify their status in the United States and their living situation. The host can also include proof of the residence, such as homeownership or a rental agreement if possible and willing. Be sure everything detailed in the letter is accurate. If there are discrepancies between what the letter states and what the guest tells immigration officials during the in-person appointment, the entire case risks being put on hold.

Have you ever wondered if USCIS will know about your unauthorized employment? Check out this guide on unauthorized employment !

How VisaNation Law Group Can Help 

The best help is experienced help. With over a decade of legal immigration experience, VisaNation Law Group can help with your invitation letter and increase your chances for a successful visa application.

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Invitation Letter Guide for U.S. Visa (B1/B2) Applications

For many individuals planning a visit to the United States on a B1/B2 Visa, presenting a well-crafted invitation letter can significantly strengthen their application. While not mandatory, an invitation letter from a U.S. citizen or Legal Permanent Resident (LPR) can positively impact the visa process, especially when it highlights strong ties to the applicant’s home country. Here, we explain what makes an effective invitation letter for a U.S. visitor visa.

Keys to a B Visa Invitation Letter

An effective invitation letter should communicate:

• Host’s Details: Include the host’s name, status in the U.S. (citizen or LPR), contact information, and address.
• Visitor’s Information: Please provide your full name, date of birth, passport number, and contact information.
• Relationship: Clarify the nature of your relationship with the host.
• Visit Details: State the purpose, exact duration, and itinerary of your visit, including accommodation arrangements.
• Financial Responsibility: It should be explicitly mentioned if the host bears any costs.

Structure of the B Visa Letter

The letter should originate from the host and detail their relationship with the visitor. It should be dated, contain both parties’ full information, and specify the hosting arrangements and travel dates. Crucially, it should emphasize the temporary nature of the stay in the U.S.

Sample B Visa Invitation Letter

Below is a template of how such a letter might be structured:

[Host’s Full Legal Name]

[Host’s Full U.S. Address]

Dear [Visitor’s Full Legal Name],

I, [Host’s Name], am delighted to invite you to the United States to celebrate my 50th wedding anniversary in Buffalo, NY, on February 21, 2050. You will be accommodated at my Buffalo, NY, residence from February 21 to February 28. Our plans include visiting Niagara Falls, Letchworth State Park, and Fort Niagara. I will cover the costs of your round-trip airfare, food, and medical insurance during your stay. Your presence would mean a lot to us.

[Host’s Signature]

[Host’s Contact Information]

Supporting Documentation for a B Visa

Accompany this letter with relevant documents such as event invitations, proof of roundtrip airfare, host’s identification or passport, accommodation proof, and a detailed travel itinerary.

Insights for B Visa Applicants

For B Visa applicants, remember:

• Dependent Visas: Spouses and children must apply separately for a B-2 visa.
• Employment Restrictions: B-1/B-2 visa holders are prohibited from working in the U.S.
• Visa Validity: A valid U.S. visa in an expired passport remains active; do not remove it from the expired passport.

Crafting an invitation letter with these elements can significantly enhance the credibility of your B1/B2 Visa application and facilitate your travel plans to the United States.

Schedule a Consultation with an Immigration Lawyer

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We Can Help!

You may have questions regarding U.S. immigration laws and visas. We invite you to contact our team at Richards and Jurusik for detailed guidance and assistance. We aim to provide the most accurate and up-to-date information to make your immigration process smoother and less stressful. The immigration lawyers at Richards and Jurusik have decades of experience helping people to work and live in the United States. Read some of our hundreds of 5-star client reviews ! Contact us today to assess your legal situation.

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How to Write a Letter of Invitation for a U.S. Travel Visa

An optional supporting document as part of your b-1/b-2 visa application, in this guide.

• What should the letter say?
• Sample letter of invitation
• Related Information

When applying for a B-1/B-2 travel visa , you have the option to include a letter of invitation from the relative or friend who will be hosting you during your stay in the United States. The letter of invitation is not a requirement for a travel visa, but including one could help strengthen your application .

In this guide we’ll go over what to include in the letter and provide a sample letter of invitation.

Interested in traveling to the U.S.? Our experienced team can help you prepare a strong application and avoid common mistakes that lead to visa denial. Learn more.

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Learn how to increase your chance of travel visa approval, and get unlimited, live application support from start to finish.

What is a letter of invitation?

A letter of invitation is a signed letter from the family member or friend who you will be staying with during your trip to the United States. The purpose of the letter is to confirm that you will have a place to stay during your visit. It is preferable if your host is a U.S. citizen or green card holder.

The letter of invitation is optional and is not required as part of a B-1/B-2 visa application.

A letter of invitation for a B-1/B-2 travel visa should include the following information:

• Name and contact information for the host
• Host’s immigration status (for example, “U.S. citizen”)
• Relationship between the host and the visa applicant
• Visa applicant’s full name and address
• Purpose of the trip
• Exact dates of the trip
• Host’s signature

U.S. immigration can be complex and confusing. Boundless is here to help. Learn more.

Navi Laghari 3, Mm-ii, Panchkuian Road Delhi, Delhi, 110055 India

January 17, 2023

I am inviting you to come visit me in Washington to celebrate my 30th birthday on May 28, 2023. During your one-week trip, from May 25-31, you will stay with me at my house in Seattle. As your sister, I can’t wait to show you the city and take you to museums and go on hikes with you — I know how much you love being in nature. I will pay for your airfare to and from the U.S. and I will also cover your expenses while you are here.

I can’t wait to celebrate with you!

Love, [Host’s signature]

Sarika Laghari 9679 46th Ave SW Seattle, WA, 98136 USA Mobile: (206) 591-2342 U.S. Passport Number: 562908832

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Sample of Letter of Support for Visa Application: Free & Effective

In this article, I’ll guide you through a detailed, step-by-step process to write an effective letter of support for a visa application, including customizable templates to get you started.

Key Takeaways: Understanding the Purpose: Learn what a letter of support for a visa application is and why it’s important. Step-by-Step Guide: Follow a comprehensive guide to writing an effective letter. Free Template: Use the provided template to simplify your writing process. Real-Life Examples: Gain insights from examples based on actual experiences. Tips for Success: Discover key tips to enhance your letter’s impact.

Understanding the Purpose

A letter of support for a visa application is a document that provides additional assurance and details about the applicant.

It typically comes from a friend, family member, or employer and offers insights into the applicant’s character, purpose of visit, and plans during the stay.

Why is it Important?

• Strengthens the Application: It adds credibility to the applicant’s intentions.
• Personal Touch: Offers a personalized perspective on the applicant.
• Addresses Potential Concerns: Helps clarify any uncertainties visa officers might have.

Step-by-Step Guide to Writing the Letter

1. Start with Personal Details:

• Your name, address, and contact information.
• Your relationship with the applicant.

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2. Introduction of the Applicant:

• Full name of the applicant as in their passport.
• Your personal connection and how long you’ve known them.

3. Purpose of Visit:

• Clearly state the reason for the applicant’s visit (e.g., tourism, business, family visit).
• Mention the planned duration and dates if known.

4. Assurances and Support:

• Confirm your support (accommodation, financial, etc.).
• Address the applicant’s plan to return to their home country.

5. Closing Remarks:

• Reiterate your support and confidence in the applicant.
• Provide your availability for further queries.

6. Signature:

• Sign the letter to authenticate it.

Sample of Letter of Support for Visa Application

[Your Full Name] [Your Address] [City, State, Zip] [Email Address] [Phone Number] [Date]

To Whom It May Concern,

I am writing to support the visa application of [Applicant’s Full Name]. My name is [Your Name], and I am a [Your Relationship with the Applicant] of [Applicant’s Name] for [Number of Years/Months].

[Applicant’s Name] intends to visit [Country] for [Purpose of Visit], from [Start Date] to [End Date]. During their stay, they plan to [Briefly Describe Activities or Plans].

I would like to assure that [Applicant’s Name] will be staying with me at my residence located at [Your Address]. I am fully prepared to provide for their needs during their visit, including accommodation and financial support if necessary.

I am confident that [Applicant’s Name] will comply with all the visa regulations and return to [Applicant’s Home Country] as planned. Please feel free to contact me if you need further information or clarification.

Thank you for considering this application.

Sincerely, [Your Signature] [Your Full Name]

Real-Life Example

In my experience, a well-drafted letter played a pivotal role in the successful visa application of my friend, Maria. Her purpose was to attend a conference, and the letter highlighted her professional background and the importance of the event in her career, which added significant value to her application.

List of Essential Elements:

• Clear Purpose: Indicate the specific reason for the visit.
• Personal Connection: Show your genuine relationship with the applicant.
• Support Details: Mention how you will support the applicant during their stay.
• Return Assurance: Highlight the applicant’s intent to return to their home country.

Tips for Success

• Be Honest: Provide truthful information.
• Keep It Concise: Stick to relevant details.
• Professional Tone: Maintain a formal and respectful tone.
• Proofread: Check for errors before sending.

Visa Application Checklist Generator

Related posts.

• 3 Letter of Support for Visa Templates: Must-Haves
• Sample Immigration Letter Of Support For A Friend: Free & Effective
• Sample Letter for Visa Application for Family: Free & Effective

Frequently Asked Questions (FAQs)

Q: What is a Letter of Support for a Visa Application?

Answer: A letter of support for a visa application is a document provided by someone who knows the applicant, often a friend or family member, to help strengthen their visa application. 

In my experience, this letter detailed my relationship with the applicant, their purpose of visit, and my assurance of their compliance with visa terms. It made a significant difference in the approval process.

Q: How do I write an effective Letter of Support?

Answer: To write an effective letter of support, include specific details about your relationship with the applicant, the purpose of their visit, and their character. 

When I wrote one, I made sure to emphasize how well I knew the applicant and their reasons for traveling. Keeping the letter concise, factual, and heartfelt is key.

Q: Who should write the Letter of Support?

Answer: Ideally, the letter of support should be written by someone who has a close relationship with the applicant, such as a family member, friend, or employer. 

When I needed one, I asked my brother, who is a U.S. citizen, to write it. His status and our familial relationship added weight to the application.

Q: Is a Letter of Support mandatory for a visa application?

Answer: A letter of support is not always mandatory, but it can be incredibly beneficial. In my case, while it wasn’t required, it significantly helped in demonstrating my ties and intentions. 

It acts as a character reference and can provide additional assurance to the visa officers about the applicant’s credibility.

Q: What information should be included in the Letter of Support?

Answer: The letter of support should include the writer’s relationship to the applicant, the purpose of the visit, the applicant’s intended length of stay, and any assurances regarding adherence to visa regulations. 

When I wrote one, I also included details about my financial support and accommodation for the applicant, which provided further evidence of a well-planned visit

Exceptionally informative and well-organized, providing straightforward advice and useful strategies for composing an effective visa application support letter

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How to Write a Invitation Letter for a U.S. Visitor Visa

Home » How to Write a Invitation Letter for a U.S. Visitor Visa

July 25, 2021

There are various mandatory requirements to obtain a visa when visiting the United States. However, a letter of invitation from the American host is not one of them. The U.S. citizen or resident who will host the visiting B-2 visa holder may send a letter, but an invitation is not required. The letter cannot guarantee visa issuance, but it may be helpful in some situations. Many people feel more comfortable sending a letter, and we’ve provided a sample invitation letter for a visitor visa below.

Visitor Visa Requirements

B-2 visa applicants must qualify for the visitor visa according to their own circumstances, not on the basis of a sponsor’s letter or assurances. Based on the merits of the application and interview, a consular officer determines whether or not the applicant qualifies for a visa. In fact, to qualify for a B-2 visitor visa to the United States, applicants must meet the following three criteria:

Have a residence in a foreign country to which they will return to after their temporary visit;

Intend to enter the united states for a period of a specifically limited duration;, will go to the united states to engage in activities consistent with the visa., mistakes on uscis forms can cause costly delays or a denial., b-2 letter of invitation explained.

A B-2 letter of invitation is simply a letter written by the U.S. host to demonstrate that the visitor has a place to stay during the trip to the United States. Generally, the letter carries more weight if written by a U.S. citizen or lawful permanent resident. The letter should state that the host is willing and able to accommodate the visitors during the specified duration of the trip. The host may include specific dates or a general period in which the visitor is welcome. It’s also helpful to state if the host and visitor have family ties or are friends. There is no requirement for an invitation letter for visitor visa. Therefore, there are no hard requirements for the letter. With that said, a letter should generally contain the following:

• Host’s full name and contact information
• Guest’s full name and contact information
• Guest’s relationship to the host
• Purpose of the planned visit, including the event (if applicable) or places you will visit
• Duration the visitor will stay with you or where you’ve made arrangements for him or her to stay
• Financial arrangements to cover the guest’s expenses during the visit (if applicable)
• Signature of the host

Write the letter in your own words, but try to be as specific as possible. We’ve included a sample invitation letter for a visitor visa below.

Sample Invitation Letter for Visitor Visa: Friends

Enzo & Gianna Russo Via Torquato Tasso, 26 71010 Lesina FG, Italy

March 22, 2019

Dear Enzo and Gianna,

I would like to invite you to come visit me in the United States this summer. You are welcome to stay at my home during for the duration of the trip. I understand that you have four weeks of holiday, but you are welcome to stay longer if needed.

During your visit, I plan to take you on several excursions to our theme parks (Disneyworld and Universal Orlando) and museums. I know you son is interested in space travel. I’m trying to arrange a visit to the Kennedy Space Center Visitor Complex as well.

I understand you plan to cover your own expenses for travel and incidentals. However, I will submit Form I-134, Declaration of Financial Support, to guarantee your financial support.

I look forward to seeing you and your family.

Edwardo Sauvigne 26000 Whispering Trails Ave Winter Have, FL 33884 Home: (863) 555-1212 Mobile: (863) 555-1212

Sample Invitation Letter for a Visitor Visa: Family

Gurpreet & Jyothi Ahuja 337, Rajiv Gandhi St Uthandi, Chennai, Tamil Nadu 600119 India

October 1, 2020

Dear Mom and Dad,

I would like to invite you to come visit me in the United States for my wedding on March 6, 2021. In addition to this special event, I am excited to have you spend time with Anika and see our city.

I will cover all of your expenses for the trip, including travel to and from the United States. During your two weeks with us, you will stay at my home, and I will provide all meals. I also plan to purchase you a visitor’s insurance plan and cover any other costs that come up during your trip.

Anika and I are extremely anxious to see you and have you participate in our wedding. We look forward to seeing you in March.

Hiten Ahuja 9601 Skyline Way Grand Prairie, TX 75051 Home: (972) 555-1212 Mobile: (972) 555-1212

Stronger Evidence to Support a B-2 Visa Application

For visitors that are currently unemployed, don’t have property and generally lack financial assets, it can be more difficult to demonstrate strong ties to their home country. In these cases, immigration officials become concerned that they will try to stay in the United States. A Declaration of Financial Support can help remove this doubt.

Known as Form I-134, Declaration of Financial Support , the form shows that someone in the United States is willing to take financial responsibility for you. If you can prove that you are financially independent or are employed in your home country, you typically don’t need a Form I-134.

Form I-134 is a reassurance by the U.S. supporter to step in and assist if you unable to pay your expenses during the course of your U.S. visit.

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How to write a letter of invitation for a U.S. travel visa

Including the right information may improve the odds that your friend, family member or colleague obtains a visa.

What's Inside

Many U.S. citizens and legal permanent residents have friends and family living abroad whom they may want to invite to the United States for a temporary visit. When this happens, people often forget that there are certain requirements a foreign national must meet to obtain a travel visa and gain lawful entry into the country. 

While not a requirement, a letter of invitation can be used as supporting documentation for a loved one’s B-1 or B-2 visa application to help them meet their application requirements. 

If you’ve been asked to prepare an invitation letter for a U.S. visa application and aren’t sure where to begin, this guide may help. We discuss what a letter of invitation is, describe how to prepare one and provide an invitation letter for visa example that you can use as you craft your own.

Invitation letter for U.S. visa application defined

An invitation letter is a document written by an individual formally inviting a family member or friend who’s a foreign national to the U.S. for a specific period of time. Invitation letters are often used as supporting documentation to the foreign national’s visa application when seeking temporary entry into the U.S.

The purpose of an invitation letter is to confirm the details of the applicant’s stay, including the reason for and dates of their travel. While an invitation letter isn’t a specific requirement for any visa application, including one with the application or bringing one to the visa application interview may be beneficial. 

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When to submit a letter of invitation

If a friend or relative plans to visit you on a temporary travel visa, they may ask you to provide them a letter of invitation to submit in support of their visa application. Below are two common visitor visas for which you may consider submitting an invitation letter:

Regardless of the precise scenario, if a friend, family member or colleague requests an invitation letter, providing one may help enhance their chances of a successful application.

The timing of the letter’s submission doesn’t matter since a letter of invitation isn’t required when filing the initial application for a visitor visa. You may include a letter of invitation as additional documentation in support of your application, or you may also choose to bring one with you to your interview.

Who can write an invitation letter for U.S. visa applications

An invitation letter should be written by the individual who will host the foreign national during their stay in the U.S. and who has personal ties to the invitee. 

Typically, the individual writing the invitation letter is either a U.S. citizen or lawful permanent resident (LPR). In many cases, the host is a friend or family member of the visa applicant. However, colleagues and business associates may also write letters.

How to write a letter of invitation for U.S. visa applications

Because providing an invitation letter is optional, there’s no specific list of information that one must contain. Nevertheless, below are some examples of information that’s often included: 

• The host’s name and contact information
• The host’s citizenship or immigration status
• The visa applicant’s name and contact information
• Details regarding the relationship between the host and the visa applicant
• Name and contact information for the visa applicant’s foreign employer
• The visa applicant’s expected travel dates
• Details regarding whether the host will provide accommodations or financial support to the invitee during their visit
• The purpose of the invitee’s trip and travel plans within the United States
• Any other details confirming the invitee’s ties to their home country and plans to return

In short, the goal of the invitation letter is to provide details confirming the foreign national’s relationship with the host residing within the U.S., the dates of travel and the purpose of their visit. The letter should also include details about the invitee’s ties to their home country to verify their intent to return at the conclusion of their trip. Examples of this include information about their home, job and family.

Lastly, the host should sign the invitation letter.

Sample letter of invitation for U.S. visa supporting documentation

Below is a sample letter of invitation. Keep in mind, there’s no specific format that an invitation letter must follow to be accepted as supporting documentation for a visa application. Because each letter is unique to the applicant’s situation, it may be beneficial to speak with an experienced immigration lawyer to determine how best to format your letter of invitation.

[Invitee full name]

[Invitee date of birth]

[Invitee foreign address]

Dear [full name of invitee],

I hope this letter finds you well. I am writing to formally extend an invitation for you to visit me in the United States from [proposed arrival date] to [proposed departure date]. 

As my [relationship], we’ve known each other for [length of time], and I am eager to host you in my home, where I plan to provide you with [details of accommodations and financial support] for the duration of your stay. I understand and acknowledge the requirements of your U.S. visa and assure you that I’ll assist you in complying with them, including, but not limited to, ensuring your timely departure from the United States at the conclusion of your trip. 

Until then, I am looking forward to our plans to [travel plans during invitee’s visit]. 

Please do not hesitate to contact me if you have any questions or need any additional information or assistance during the visa application process. 

Sincerely, 

[Host signature]

[Host full legal name]

[Citizenship or immigration status]

[Host U.S. street address]

[Host city, state, zip code]

[Host phone number]

[Host email address]

Some also find it beneficial to accompany the letter with copies of items, such as:

• Evidence of roundtrip airfare reservations
• Photocopies of the host’s driver’s license, identification card or passport
• Event invitation or correspondence
• Detailed travel itinerary
• Proof of accommodations

When to speak with a lawyer

Going through the process of applying for a B-1 or B-2 visa for temporary entry into the U.S. can be difficult due to the many requirements in the application process. However, writing a detailed invitation letter with the above information may help make the application process easier for a visa applicant. 

If you have questions about how to write a thorough letter of invitation and what information to include, consider speaking with legal counsel. An experienced attorney can assess your situation and help you understand how you may help your invitee gain lawful entry into the U.S.

Bottom line

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Frequently asked questions

What are the requirements to invite someone to visit the usa, who needs an invitation letter, can i apply for a u.s. visa without an invitation letter, is a letter of invitation a required document for a b-1/b-2 travel visa application, what should the letter of invitation include.

Disclaimer: This article is provided as general information, not legal advice, and may not reflect the current laws in your state. It does not create an attorney-client relationship and is not a substitute for seeking legal counsel based on the facts of your circumstance. No reader should act based on this article without seeking legal advice from a lawyer licensed in their state.

This page includes links to third party websites. The inclusion of third party websites is not an endorsement of their services.

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Letter of Invitation for US Visa Application

When applying for a B-2 Visitor Visa to the United States, you need to meet the relevant visa requirements including:

Online visa application

Attend an interview, payment of visa application fee, provide required documentation including passport, form ds-160, evidence of paid application fee, photo id and any additional documentation (i.e. letter of invitation).

The US Citizenship and Immigration Service may request additional documentation to establish the intent of your visit to the United States. These documents may provide evidence of the purpose of your trip, your intent to depart the United States after your trip and/or your ability to pay all costs of the trip.

What is a Letter of Invitation?

A letter of invitation is an additional document that can be provided when submitting your B-2 Visitor Visa to travel to the United States for tourism purposes. A letter of invitation is a formal letter that a US permanent resident or US citizen has written to their foreign relative that invites them to visit their home in the US. The letter of invitation acts as evidence of the hosts ability to accommodate the guest and guarantees that the visitor will return home upon their visa expiration.

Is a Letter of Invitation a requirement of a B-2 Visitor Visa Application?

According to the US Department of State – Bureau of Consular Affairs, letters of invitation are not a factor in issuing or denying a visitor visa. Visa applicants are encouraged demonstrate their eligibility based on the applicant’s residence and ties to their home country. However, a letter of invitation provides evidence of the intent and purpose of your trip to the US.

How does a Letter of Invitation support your B2 Visitor Visa Application?

A letter of invitation as evidence of your family ties may be sufficient to show the purpose of your trip to the United States and demonstrate your intent to return to your home country. It also proves the relationship between the visitor and the host. In addition, if you are unable to cover the costs of your trip, you can show evidence that your family in the United States will cover some or all the costs of your trip.

What should a Letter of Invitation include?

A Letter of Invitation should be addressed to the consulate officer or to the intended guest. It should include reference to the host’s personal details including contact details, occupation, and status in the US, the guest’s personal details, their relationship to the host, the purposes of the trip and trip details including accommodation and expenses.

Does the Letter of Invitation need to be accompanied by additional documents?

It would be good practice to provide documentation that demonstrates the host’s status in the United States, their financial means and the guest’s flight itinerary. The inclusion of these documents is not mandatory however it simplifies the process for the consulate officer.

Example of a US Letter of Invitation

26 May 2022

United States Consulate – Melbourne 553 St Kilda Road, Melbourne VIC 3004

Dear Consulate Officer,

Application for B2 Tourist Visa – Sam Smith – Passport No. US123487

My name is Andrea Smith, and I am a United States Citizen residing at 1 Toronto Way, New York USA.

I am requesting that you issue a B2 Tourist Visa to my brother Sam Smith who resides at 2/85 Swanston Street, Melbourne VIC 3000.

Sam Smith will be visiting me from 1 June 2022 to 25 June 2022. This will be a great time as we will both be enjoying time away from work. During his stay in the United States, he will stay with me at my home at the address stated above.

I will be responsible for his accommodation expenses while he visits the United States. On the 25 June 2022, he will return to Melbourne, Australia.

Sam Smith will be presenting this letter to you along with additional documentation as evidence of his close ties with his home country, Australia. We wish to assure you that he intends to return to Australia upon the expiration of his trip to the United States.

Please do not hesitate to contact me should you require further information.

We appreciate your consideration of this request.

Andrea Smith

Sam Smith 2/85 Swanston Street, Melbourne VIC 3000

I invite you to visit us and spend your time in the United States from 1 June 2022 to 25 June 2022 at our home in New York. We have planned to visit Central Park, eat some New York pizza and show you some other great tourist spots! It will also be an opportunity to catch up and spend time together as a family.

I will be taking care of your accommodation expenses by offering our home as your main accommodation throughout your trip.

I am sending all the necessary documents to obtain the B2 Tourist Visa to the US Consulate in Melbourne, Australia.

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Visitor Visa

Visa Waiver Program

Travel Without a Visa

Citizens of Canada and Bermuda

Generally, a citizen of a foreign country who wishes to travel to the United States must first obtain a visa, either a nonimmigrant visa for a temporary stay, or an immigrant visa for permanent residence. Visitor visas are nonimmigrant visas for persons who want to enter the United States temporarily for business (B-1 visa), for tourism (B-2 visa), or for a combination of both purposes (B-1/B-2 visa).

Here are some examples of activities permitted with a visitor visa:

Business (B-1)

• Consult with business associates
• Attend a scientific, educational, professional, or business convention or conference
• Settle an estate
• Negotiate a contract

Tourism (B-2)

• Vacation (holiday)
• Visit with friends or relatives
• Medical treatment
• Participation in social events hosted by fraternal, social, or service organizations
• Participation by amateurs in musical, sports, or similar events or contests, if not being paid for participating
• Enrollment in a short recreational course of study, not for credit toward a degree (for example, a two-day cooking class while on vacation)

Travel Purposes Not Permitted On Visitor Visas

These are some examples of activities that require different categories of visas and cannot be done while on a visitor visa:

• Paid performances, or any professional performance before a paying audience
• Arrival as a crewmember on a ship or aircraft
• Work as foreign press, in radio, film, print journalism, or other information media
• Permanent residence in the United States

Birth tourism (travel for the primary purpose of giving birth in the United States to obtain U.S. citizenship for their child) is not permissible on a visitor visa.

How to Apply

There are several steps to apply for a visa. The order of these steps and how you complete them may vary by U.S. Embassy or Consulate. Please consult the instructions on the  U.S. Embassy or Consulate website .

Complete the Online Visa Application

• Online Nonimmigrant Visa Application, Form DS-160 – Learn more about completing the DS-160 . You must: 1) complete the online visa application and 2) print the application form confirmation page to bring to your interview.
• Photo – You will upload your photo while completing the online Form DS-160. Your photo must meet the Photograph Requirements .

Schedule an Interview

Interviews are generally required for visa applicants with certain limited exceptions below. Consular officers may require an interview of any visa applicant.

You should generally schedule an appointment for your visa interview at the  U.S. Embassy or Consulate  in the country where you live. You may schedule your interview at another U.S. Embassy or Consulate where you will be present but aware that in some cases it may be more difficult to demostrate your qualifications for a visa outside of the country where you live.

Wait times for interview appointments vary by location, season, and visa category, so you should apply for your visa early. Review the interview wait time for the location where you will apply: 

Appointment Wait Time

Check the estimated wait time for a nonimmigrant visa interview appointment at a U.S. Embassy or Consulate.

Note:  Please check the individual Embassy or Consulate website to determine if your case is eligible for a waiver of the in-person interview.

Applicants scheduling visa appointments in a location different from their place of residence should check post websites for nonresident wait times.

Select a U.S. Embassy or Consulate:

Prepare for Your Interview

• Fees - Pay the non-refundable visa application fee , if you are required to pay it before your interview. If your visa is approved, you may also need to pay a visa issuance fee, if applicable to your nationality. Fee information is provided below:

Select your nationality to see Issuance Fee

• Review the instructions available on the website of the  U.S. Embassy or Consulate  where you will apply to learn more about fee payment.

Gather Required Documentation

Gather and prepare the following required documents before your visa interview:

• Passport valid for travel to the United States – Your passport must be valid for at least six months beyond your period of stay in the United States (unless exempt by country-specific agreements ). Each individual who needs a visa must submit a separate application, including any family members listed in your passport.
• Nonimmigrant Visa Application, Form DS-160 confirmation page.
• Application fee payment receipt, if you are required to pay before your interview.
• Photo – You will upload your photo while completing the online Form DS-160. If the photo upload fails, you must bring one printed photo in the format explained in the Photograph Requirements .

Additional Documentation May Be Required

Review the instructions for how to apply for a visa on the website of the U.S. Embassy or Consulate where you will apply. Additional documents may be requested to establish if you are qualified. For example, additional requested documents may include evidence of:

• The purpose of your trip,
• Your intent to depart the United States after your trip, and/or
• Your ability to pay all costs of the trip.   

Evidence of your employment and/or your family ties may be sufficient to show the purpose of your trip and your intent to return to your home country. If you cannot cover all the costs for your trip, you may show evidence that another person will cover some or all costs for your trip.

Note:  Visa applicants must qualify based on their ties abroad/to their home country, rather than assurances from U.S. family and friends. A letter of invitation or Affidavit of Support is not needed to apply for a visitor visa. If you choose to bring a letter of invitation or Affidavit of Support to your interview, please remember it is not one of the factors used in determining whether to issue or deny the visa.

Attend Your Visa Interview

A consular officer will interview you to determine whether you are qualified to receive a visitor visa. You must establish that you meet the requirements under U.S. law to receive a visa.  Ink-free, digital fingerprint scans are taken as part of the application process. They are usually taken during your interview, but this varies based on location.

After your visa interview, the consular officer may determine that your application requires further  administrative processing .  The consular officer will inform you if this required.

After the visa is approved, you may need to pay a visa issuance fee (if applicable to your nationality), and make arrangements for the return of the passport and visa to you.  Review the  visa processing times  to learn more.

Entering the United States

A visa allows a foreign citizen to travel to a U.S. port-of-entry (generally an airport) and request permission to enter the United States. A visa does not guarantee entry into the United States. The Department of Homeland Security (DHS), U.S. Customs and Border Protection (CBP) officials at the port-of-entry have authority to permit or deny admission to the United States. If you are allowed to enter the United States, the CBP official will provide an admission stamp or a paper Form I-94, Arrival/Departure Record. Learn more about admissions and entry requirements, restrictions about bringing food, agricultural products, and other restricted/prohibited goods, and more by reviewing the CBP website .

Extending Your Stay

See  Extend Your Stay  on the U.S. Citizenship and Immigration Services (USCIS) website to learn about requesting to extend your stay beyond the date indicated on your admission stamp or paper Form I-94. 

Failure to depart the United States on time will result in being  out of status . Under U.S. law, visas of individuals who are out of status are automatically voided ( Section 222(g) of the Immigration and Nationality Act ).  Any multiple entry visa that was voided due to being out of status will not be valid for future entries into the United States. 

Failure to depart the United States on time may also result in you being ineligible for visas in the future. Review  Visa Denials  and  Ineligibilities and Waivers: Laws  to learn more.

Change of Status

If your plans change while in the United States (for example, you marry a U.S. citizen or receive an offer of employment), you may be able to request a change in your nonimmigrant status to another category through U.S. Citizenship and Immigration Services (USCIS). See  Change My Nonimmigrant Status  on the USCIS website to learn more.

While you are in the United States, receiving a change of status from USCIS does not require you to apply for a new visa.  However, once you depart the United States you must apply for a new visa at a U.S. Embassy or Consulate in the appropriate category for your travel.

Additional Information

• An individual on a visitor visa (B1/B2) is not permitted to accept employment or work in the United States.
• There is no guarantee you will be issued a visa. Do not make final travel plans or buy tickets until you have a visa.
• A valid U.S. visa in an expired passport is still valid. Unless canceled or revoked, a visa is valid until its expiration date. If you have a valid visa in your expired passport, do not remove it from your expired passport. You may use your valid visa in your expired passport along with a new valid passport for travel and admission to the United States. 

Travel for Medical Treatment

If you are seeking medical treatment in the United States, the consular officer may ask for further documents at your visa interview, which may include:

• Medical diagnosis from a local physician, explaining the nature of the ailment and the reason you need treatment in the United States.
• Letter from a physician or medical facility in the United States, stating they are willing to treat your specific ailment and detailing the projected length and cost of treatment (including doctors’ fees, hospitalization fees, and all medical-related expenses).
• Proof that your transportation, medical, and living expenses in the United States will be paid. This may be in the form of bank or other statements of income/savings or certified copies of income tax returns (either yours or the person or organization paying for your treatment).

Visitor Visas for Personal or Domestic Employees (B-1)

You may apply for a B-1 visitor visa to work in the United States as a personal or domestic employee for your employer in limited situations. You may for a visitor visa as a domestic employee if, among other requirements, your employer is:

• A U.S. citizen who has a permanent home or is stationed in a foreign country, but is visiting or is assigned to the United States temporarily; or
• A foreign citizen who is in the United States on one of the following nonimmigrant visa categories:  B, E, F, H, I, J, L, M, O, P, Q or TN.

Learn more about your rights in the United States and protection available to you by reading the Legal Rights and Protections pamphlet.

Visa Renewal

Whether you are applying for the first time or renewing your visa, you will use the same application process (please review How to Apply , above). Some applicants seeking to renew their visas in certain visa classes may be eligible for the Interview Waiver (IW) which allows qualified individuals to apply for visa renewals without being interviewed in person by a U.S. consular officer. Review the instructions on the website of the U.S. Embassy or Consulate where you will apply to determine if IW is available and if you qualify.

Do I need a visa if I have an ABTC?

Yes, you will still need a visa to travel to the United States, unless you qualify for the  Visa Waiver Program . Having an Asian-Pacific Economic Cooperation (APEC) Business Travelers Card (ABTC) does not change visa requirements, your visa status, or the visa process for travel to the United States.

How can I use my ABTC when I apply for my visa?

If you have an Asian-Pacific Economic Cooperation (APEC) Business Travelers Card (ABTC), you might be able to schedule an expedited visa interview appointment. Review the instructions for scheduling expedited appointments on the website of the  embassy or consulate  where you will apply. 

Visa Annotations for Certain Maritime Industry Workers

Certain foreign maritime workers are eligible to apply for a Transportation Worker Identification Credential (TWIC) once in the U.S. If you, as a maritime industry worker, will perform services in secure port areas, your visa must be annotated “TWIC Letter Received.” Workers whose visas are not annotated will not be permitted by the Transportation Security Administration (TSA) to apply for a TWIC.

In order for your visa to be annotated, you must obtain a letter from your employer explaining the need for a TWIC and that you are a potential TWIC applicant. See a template example of this letter. You must present this letter when you apply for the B-1 visa. You must meet all other eligibility requirements for a B-1 visa. 

Complete information about the TWIC program is available on TSA’s website at  https://www.tsa.gov/for-industry/twic .

Visa Denial and Ineligibility

Review  Visa Denials  for detailed information about visa ineligibilities, denials and waivers.

I was refused a visa, under Section 214(b). May I reapply?

Yes, if you feel circumstances have changed regarding your application. Review  Visa Denials  to learn more.

Misrepresentation or Fraud

Attempting to obtain a visa by the willful misrepresentation of a material fact, or fraud, may result in the permanent refusal of a visa or denial of entry into the United States.

Review  Ineligibilities and Waivers: Laws .

Citizens of Canada and Bermuda generally do not require visas to enter the United States, for visit, tourism and temporary business travel purposes. For more information see  U.S. Embassy Ottawa website ,  U.S. Consulate Hamilton website  and  CBP website .

Additional resources for Canadian visitors to the United States can be found on the U.S. Embassy and Consulate websites in Canada.

Citizens of China

In accordance with the agreement signed between the United States and China to extend visa validity, beginning on November 29, 2016, Chinese citizens with 10-year B1, B2 or B1/B2 visas in Peoples’ Republic of China passports will be required to update their biographical and other information from their visa application via a website every two years, or upon getting a new passport or B1, B2, or B1/B2 visa, whichever occurs first.  This mechanism is called EVUS - Electronic Visa Update System.

The EVUS website is now open to the public for enrollments at www.EVUS.gov .  CBP will not collect a fee for EVUS enrollment at this time. CBP anticipates the eventual implementation of an EVUS enrollment fee, but does not have a time frame. Until the implementation of a fee, travelers can enroll in EVUS without charge.  The Department of Homeland Security, Customs and Border Protection (CBP) will keep visa holders informed of new information throughout the year. For further information, please visit  www.cbp.gov/EVUS .‎

Citizens of Mexico

Citizens and permanent residents of Mexico generally must have a nonimmigrant visa or Border Crossing Card (also known as a "Laser Visa"). For ease of travel, the B-1/B-2 and the Border Crossing Card have been combined into one document (DSP-150). Select  Border Crossing Card  to learn more about this card.

Please visit  U.S. Embassy or Consulate  websites for more information regarding applying for a visa at the U.S. Embassy or Consulates in Mexico.

Further Questions

• Case-Specific Questions - Contact the U.S. Embassy or Consulate handling your visa application for status information. Select  U.S. Embassy or Consulate  for contact information.
• General Questions - review  Contact Us .

Visa Waiver Program  (VWP)

Tourist or business travelers who are citizens of participating countries may be eligible to visit the United States without a visa. Visits must be 90 days or less, and travelers must meet all requirements.

Citizens of Canada and Bermuda generally do not need visas for tourism and visits.

More Information

A-Z Index Legal Rights & Protections Lost/Stolen Travel Documents Denials Fraud Warning Visa Expiration Date Automatic Revalidation Nonimmigrants in the United States–Applying for Visas in Canada or Mexico Visa Applicants - State Sponsors of Terrorism Border Security/Safety Find a U.S. Embassy or Consulate Customer Service Statement

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Cover Letter for Schengen Visa Application

Maximized Schengen visa success with effective cover letter, free sample and expert tips.

If you are in the process of applying for a Schengen Visa , you may have noticed that are asked to submit a Cover Letter.

The Cover Letter for Schengen Visa applications is an important requirement, and knowing how to properly write one could affect the outcome of the visa application.

What is a Cover Letter for Schengen Visa Application?

The Cover Letter for a Schengen Visa is a necessary part of your visa application because it is a way to introduce yourself, the reason why you want to travel to that specific country, as well as to communicate with the visa officers who are handling your application.

Please note that the Cover Letter should be addressed to the Embassy or Consulate of the country you will visit, even if you are applying through a visa application center, such as VFS Global.

In the Cover Letter for a Schengen Visa, you have to convince the Consular staff that you are suitable to receive a visa for the country you intend to visit.

What Information to Include in a Cover Letter for Schengen Visa Application?

When you write a Cover Letter for your Schengen Visa application, you have to include details of your entire trip including:

• The reason why you want to visit a Schengen country .
• The dates when you intend to enter and depart.
• A planned itinerary of your activities in the Schengen Area.
• Where you will stay once you enter the Schengen area.
• All the countries you intend to visit.
• The status of your employment.
• If you were unable to submit any of the required documents, give an explanation of why that is.

Sample Cover Letters for Schengen Visa

Below, you will find a sample Cover Letter for a Schengen Tourist or Visit Visa, a Schengen Business Visa ,  as well as for a Schengen Medical Treatment Visa which will give you an idea of what to include on your own Visa Cover Letter.

Sample Cover Letter for Tourist Schengen Visa

Netherlands Embassy in New Delhi

6/50 F, Shantipath

Chanakyapuri

New Delhi – 110021

Dear Sir or Madam,

I am writing this letter to apply for a Schengen visa to visit the Netherlands from the dates May 20 to June 10, 2019. I am traveling alone and the main reason why I want to visit the Netherlands is tourism.

I would like to visit the popular tourist attractions in the Netherlands, such as the Van Gogh Museum, the house of Anne Frank, as well as the Keukenhof gardens to see the Netherlands’ most popular flower – the tulip.

During my stay, I also want to visit Germany from May 29 to June 5 to visit my sister who lives in Dusseldorf, where I will stay at her house. Then, I will return to the Netherlands, where I will explore the Hague before I leave the country.

I am employed at the [name of company/organization] where I have the position of [job position]. I have worked here for X years, and I have an annual salary of XX. My employer has given me a No Objection Certificate for my trip, which you will find enclosed.

I intend to finance my own trip, and I have also enclosed proof I have the necessary financial means to cover my stay.

Below you can see a planned itinerary of my activities :

Supporting visa application documents I have enclosed with this letter:

• The completed Schengen Visa Application Form
• My passport
• My flight and train ticket reservations
• Schengen Visa Travel Health Insurance
• Hotel reservation receipts (Amsterdam and Hague)
• Letter of Invitation from my sister in Dusseldorf
• No Objection Certificate from my employer
• My Bank Statements from the last six months

I hope you find that the details I have provided in this letter are adequate for a favorable reply to my application. Thank you for your time, and do not hesitate to contact me should you need further information.

Best regards,

Alan Shilmani

[Full address in India]

Sample Cover Letter for Business Schengen Visa

If you are applying for a Schengen Business Visa, it is your employer who has to write the Cover Letter on your behalf. It must be written on the company’s letterhead.

March 20, 2019

New Delhi, India

I am writing this letter to request a Schengen Business Visa on behalf of [applicant’s full name] with the passport number XXXX.

Through this letter, I would like to confirm that [applicant’s full name] is employed at our company [company’s name] where he works as [job title or position]. [The applicant] has been working in our company for [X number of years], and needs to travel to the Netherlands to visit our partner company [partner company’s name] during the dates April 20 to April 30, 2019.

During his visit at [partner company’s name] in the Netherlands, [the applicant] will be engaged in the following duties:

• Attending meetings
• Negotiating a deal between the companies regarding [XYZ]
• Giving a presentation
• (Any other tasks that you will have to do during your trip)

[The applicant] will stay at the [hotel name/other accommodation], and the expenses will be covered by our company (if applicable).

Please do not hesitate to contact me if you have any additional questions.

Thank you for your time,

[Name of employer/supervisor along with siganture]

[Position or job title of employer/supervisor]

[Email address of employer/supervisor]

[Phone number of employer/supervisor]

Sample Cover Letter for Medical Treatment Visa

If you are traveling to a Schengen country to receive medical treatment, your doctor has to write the Cover Letter on your behalf. The Cover Letter for a Schengen Medical Treatment Visa has to include the following information:

• Your detailed diagnosis
• Your medical history
• The nature and duration of the proposed treatment you will receive in the Schengen country

I am writing this letter to request a Schengen Medical Treatment Visa on behalf of my patient [applicant’s full name] with the passport number XXXX.

[Applicant’s name] is diagnosed with [XYZ] and needs to receive [XYZ] treatment at the [medical facility name] in the Netherlands.

[Detailed diagnosis]

[Medical history]

[The nature and duration of the proposed treatment you will receive in the Schengen country]

I hope you consider the information I have enclosed in this letter to be satisfactory for my patient’s Schengen Visa application.

Should you have any additional questions, please do not hesitate to contact me.

Thank you for your time.

[Name of the doctor along with siganture]

Where should I submit the Cover Letter for Schengen Visa?

Depending on what country you are applying from, you can submit the Schengen Visa application at:

• An Embassy or Consulate of the Schengen country you are visiting.
• The Embassy/Consulate of another Schengen country, in case the country you want to visit has no diplomatic representation in your place of residence.
• A visa application agency, to which the Embassy or Consulate of the Schengen country you are visiting has outsourced visa applications to.

Keep in mind that if you’re going to visit multiple countries, submit the application at the Embassy/Consulate of the country you will visit first.

What other documents should I submit along with the Cover Letter for Schengen Visa?

When you submit your application for a Schengen Visa, along with the Cover Letter, you have to submit several other supporting documents , such as:

• Your passport, which must be valid for at least another six months
• Passport-size pictures, in line with Schengen visa photo requirements
• Your flight itinerary or reservations
• Proof of accommodation in a Schengen country
• No Objection Certificate from your employer/school
• Letter of Invitation from a relative or company in the Schengen country you are visiting, depending on the purpose of travel
• Proof of paid Schengen Visa Fees
• Your Bank Statements from the last six months

Read more: How to write a cover letter for Germany Student Visa Application?